Updating Student Locker Assignments

Modified on Fri, Feb 23 at 9:47 AM

Overview

Genesis allows you to create and assign lockers to students in a school.

There are mass locker assignment tools that make it easy to assign lockers to each student by different groupings.

There are also locker combination tools that make it easy to cycle your locker combos each school year.

TABLE OF CONTENTS

Creating Lockers
Managing Lockers
- Combination Cycles
- Mass Assign Lockers to Rooms, Grades, and Teams
Assigning Lockers to Students
Using Core Import to Mass Update Locker Assignments and/or Combinations

Creating Lockers

Setup>Schools>School Parameters>Lockers>School Lockers

Click the 'Add Locker' button and fill in a locker number in the pop up box

Lock number - this is the number for the actual lock (not the locker), if the locker uses an external lock
Combinations - You can fill up to nine locker combinations
Current Combination - the number selected here represents which combination is currently being used for this locker (this can be mass set on the combinations tab)
Shared Locker - if checked this means that two students share the locker
Locker Status - Lockers can be Active, Inactive or Broken
Assigned to Room - You can tie this locker to a particular Room (allows you to use this locker when mass assigning lockers by room)
Assigned to Grade - You can tie this locker to a particular Grade (allows you to use this locker when mass assigning lockers by grade)
Assigned to Team - You can tie this locker to a particular Team (allows you to use this locker when mass assigning lockers by team)
Locker Location - optional field to list where the locker is physically located
Seq - Sequence number for the locker

Managing Lockers

Combination Cycles

Setup>Schools>School Parameters>Lockers>Combinations

You have two different options to help you control the locker combination cycle currently being used
- Option 1 - Allows you to select any combination cycle and will update all lockers in the school to use the selected cycle (best used to get all lockers on the same combination cycle)
- Option 2 - This will move all locker combinations cycles up one from its currently selected combination cycle (best used if lockers are on varying combination cycles and you would like to retain this variation)

Mass Assign Lockers to Rooms, Grades, and Teams

Setup>Schools>School Parameters>Lockers->School Lockers

Click the 'Assign Lockers...' button to open up the Locker Assignment Tools box

Assign Lockers to Rooms

By selection

Select the room from the drop down box
Check off the lockers that you would like to assign to the selected room
Click the corresponding 'Assign Lockers' button

By sequence

Select the room from the drop down box
Fill in the from/thru range of locker sequence numbers to cover all the lockers that you would like to assign to the selected room
Click the corresponding 'Assign Lockers' button

Assign Lockers to Grades

By selection

Select the grade from the drop down box
Check off the lockers that you would like to assign to the selected grade
Click the corresponding 'Assign Lockers' button

By sequence

Select the grade from the drop down box
Fill in the from/thru range of locker sequence numbers to cover all the lockers that you would like to assign to the selected grade
Click the corresponding 'Assign Lockers' button

Assign Lockers to Teams

Select the team from the drop down box
Check off the lockers that you would like to assign to the selected team
Click the corresponding 'Assign to Team' button

Sort Lockers by Number

This will override the regular sequence sorting and instead will sort the lockers by their 'Locker Number'

Re-sequence Lockers

This will renumber the sequence numbers for all of the lockers starting from the the initial sequence number you put in and spacing them out with the gap number you put in

Assigning Lockers to Students

By Homeroom

This screen allows you to mass assign student lockers by homeroom. Only lockers that are assigned to a homeroom may be assigned with this feature. Through this method, students can only be assigned a locker that is assigned to their homeroom.

Clicking the 'Assign' button at the bottom of this screen will attempt to assign lockers to the entire school by homeroom
Clicking the 'Reset' button at the bottom of this screen will clear the locker assignments of all students in the school

Clicking the 'Assign' button at the bottom of this screen will attempt to assign lockers to the entire homeroom that you have selected
- Use the 'Apply to students without lockers ONLY' option to only fill in locker assignments for students that do not have one yet
Clicking the 'Reset' button at the bottom of this screen will clear the locker assignments of all students in the homeroom that you have selected
To manually set/change the locker assignment of a student - use the 'Available Lockers' drop down to the right of the student to select the locker and then click the 'Modify' button at the bottom of the screen

By Grade

This screen allows you to mass assign student lockers by grade. Only lockers that are assigned to a grade may be assigned with this feature. Through this method, students can only be assigned a locker that is assigned to their grade.

Clicking the 'Assign' button at the bottom of this screen will attempt to assign lockers to the entire school by grade
Clicking the 'Reset' button at the bottom of this screen will clear the locker assignments of all students in the school

Clicking the 'Auto Assign Lockers' button at the bottom of this screen will attempt to assign lockers to the entire grade that you have selected
- Use the 'Randomize Assignments' option to have the system randomize the lockers that it assigns to the grade level you have selected
Clicking the 'Clear all Lockers' button at the bottom of this screen will clear the locker assignments of all students in the grade that you have selected

To manually set/change the locker assignment of a student - use the 'Modify Button' to the right of the student to open up a pop up box
In this pop up box select the locker and then click the 'Select Locker' button
Lastly, at the bottom of the screen click the 'Save Changed Lockers' button

By Team

This screen allows you to mass assign student lockers by team. Only lockers that are assigned to a team may be assigned with this feature. Through this method, students can only be assigned a locker that is assigned to their team.

Clicking the 'Assign lockers to all students in the school' button at the bottom of this screen will attempt to assign lockers to the entire school by team
Clicking the 'Unassign all lockers from students in the school' button at the bottom of this screen will clear the locker assignments of all students in the school

Clicking the 'Auto Assign Lockers to this team' button at the bottom of this screen will attempt to assign lockers to the entire team that you have selected
- Use the 'Randomize Assignments' option to have the system randomize the lockers that it assigns to the team you have selected
Clicking the 'Clear All Lockers for this team' button at the bottom of this screen will clear the locker assignments of all students in the team that you have selected

To manually set/change the locker assignment of a student - use the 'Modify Button' to the right of the student to open up a pop up box
In this pop up box select the locker and then click the 'Select Locker' button
Lastly, at the bottom of the screen click the 'Save new locker assignments' button

Using Core Import to Mass Update Locker Assignments and/or Combinations

You can use Core>Import to update this info as well, through 2 different templates.

We just recommend that you test the update first with one line of data to make sure it looks okay before doing a mass import of all kids etc.

It's always best to test things out first!

If you have questions, please give the Genesis help desk a call first.

Student Locker Numbers

If you have an excel with School Year, Student IDs (Local IDs), and Locker Numbers, you can use the "Student" template found in Core>Import.

STEP 1, Select STUDENT DATA.

STEP 2, Select STUDENT.

There is a LOT of info in this template.

The primary keys of "School Year" and "Student ID" are required. Every other column, except for Locker, should be completely removed from the template before importing.

STEP 3, enter info into the template for your 3 columns: SCHOOL YEAR, STUDENT ID, AND LOCKER.

STEP 4, import the info via Core>Import.

Again: we just recommend that you test the update first with one line of data to make sure you do not erroneously update all kids with bad info etc when importing.

Locker Info

If you happen to have locker setup information in an excel file, you can use a template from Core>Import to update this information.

STEP 1, select SETUP.

STEP 2, select LOCKER. Download the template and take a look if it'll work.

STEP 3, import the info via Core>Import.

This template will not update students' lockers, but it can update locker numbers, combinations etc.