Field

Description

Course Code

A unique code (up to 8 characters) that identifies this course within a school year.

State Course Code

Previously used in state reporting. Not to be confused with the NCES SCED Code.

Active

If this is unchecked; this course will not appear in many places in Genesis where courses are shown to users in a list (such as when making requests). This will not prevent sections from being created and students manually placed.

Course Description

The full name of this course. (up to 35 characters)

Short Description

The short name for this course. This is used on forms that cannot fit the long description, such as a student's transcript. (up to 15 characters)

Course Catalog Description

This is the description of the course that parents will see on the parent portal if and when you setup the parent portal for next year requests

NCES SCED Code

This is the code that is used to represent the course in the Course Submission. This is the 2 digit Subject Area code and 3 digit Course Identifier code put together

Ignore SCED in PARCC tools

If set, course SCED code will be invisible to the NJSLA tools. Any tool that sets any data based on SCED code will ignore this course. (New Jersey > NJ Smart > Tools > NJSLA)

Special Program Description

Can be used for the report card with macro of SPECIAL_PROGRAM_DESCRIPTION

Third Party Class Subject Code

Used for local designation, Engrade Export, and Houghton Mifflin export only

Pre-Secondary SCED Code

Optional field that is used for Course Submission. You would use this field if you had pre-secondary students enrolled in a secondary course that need to report with a NCES code that is different from the primary code. By setting this code, all students under Grade 9 will collect with it on the Course Submission. All students Grade 9 - 12 will still collect with the primary code

Course Instruction Type

This determines course type that is used for Course Submission. All courses are defaulted as Standard courses when originally created

Exclude course from NJSMART Course Submission

If this is checked; the course will NOT be collected in the Course Submission collection

NCES Grade Span

This is the Grade span that is used for Course Submission. Must be a 4 digit number, even if the course is only for 1 grade level. ie: A 9th grade only course's grade span would be written as '0909'

NCES Sequence

This is the sequence number that is used for Course Submission. The first number captures what course this is in the sequence; the second number captures the total number of courses in the sequence of courses. Most courses will have a sequence number of 11 to represent that they are course 1 out of 1. The first of a 2 sequence course would have a course sequence number of 12 to represent that it is course 1 out of 2. Meanwhile, the second course in this sequence would have a sequence number of 22 to represent that it is course 2 out of 2.

NCES Level/Rigor

This is the Course Level or Rigor that is used for Course Submission

Department Code

This field will tie this course to the selected department. Used for organization and setting up teacher recommendations. 

Primary Subject

This field will tie this course to the selected primary subject. Primary subjects are used to determine which subject area this course's credits are to be distributed to. If a student has already completed their credits for the Primary Subject, this course's credits are added to the Secondary Subject for the student. 

Secondary Subject

This is the subject area that will receive this course's credits if a student has already satisfied all the credit requirements of this course's primary subject area. If the student has already satisfied their req's for the Secondary Subject, the credits will be added to the subject marked as "Elective" (Scheduling > Curriculum > Subject Grad. Reqs)

Course Request Subject

Only used to dictate the subject for requests inside of Parents Module. This determines what subject area the course is categorized under, when looking at the Next Year Requests screen within the Parent or Student Portal. Does not impact grading. 

Full Year (Trimester)

Only check this box if this course will be for the full year, but meets in 3 trimesters. Used to display only 3 marking periods in Gradebook for schools with 4 marking periods. Marking Periods will then align with the school's Trimester dates, rather than Quarter dates.

Course Adoption/Date Fields

These were previously used by board of education to track when a course was beginning to be offered, or approved to be offered. 

Legacy Curriculum Code

Course code this course was previously listed under. To be used if your school transitions to new course codes between school years, so you can easily track the origin of this course.

Field

Description

Attendance Taken

If checked, this course will export to certain class attendance reports. If unchecked, teachers of this course will not be able to post Class Attendance.

Special Ed Course

If checked, this course will be categorized as special ed. Having this checked off also allows it to be used as an inclusion course in the schedule builder (see Master Builder settings below)

Elem. Course

Prerequisites

Indication that the course has pre-requisites configured. See Course Prerequisites for more info.

Phys. Ed. Course

Advanced Placement

Honors Course

College Prep

For use with the NJ Smart CTE Submission

Accelerated

This field will display on the Master Class Distribution Report (#14136) as well as the option to include this in the interfaces: Naviance, and Exceed

Advanced Level

This field will display on the Master Class Distribution Report (#14136) as well as the option to include this in the interfaces: Naviance, Exceed, Transeo, and Catapult Connect

Lunch Flag

If checked, this course will be considered a Lunch course. This will allow you to use the schedule fill process for this course

Study Hall Flag

If checked, this course will be consider a Study Hall course. This will allow you to use the schedule fill process for this course

Program of Study (TechPrep)

NCAA Core Course

Display in Parents as Gradebook Flag

If checked, this course will show up under the Gradebook tab in the Parent/Student Portal. If unchecked, parents cannot see gradebook information for this course.

Display in Parents: Grading and Schedule

If checked, this course will show up under the Grading tab and appear on the students schedule in the Parent Portal. If unchecked, the course will be hidden from student schedules online. 

User Flag 1-4

User Flags fields can be used in GPA to limit included courses, or used for district's designation

If checked, this course will be considered a gifted and talented course. If the "Calculate Gifted and Talented Students using Gifted and Talented courses" field is checked on the Setup -> Schools -> Basic Params screen, any students taking this course will be set as Gifted and Talented.

Academic Course 

If checked, this course will be considered an Academic by the Next Year Scheduling process. Academic courses take priority over Elective and non marked courses during this process

Elective

If checked, this course will be considered an Elective by the Next Year Scheduling process. Elective courses received the lowest scheduling priority during this process. It also allows course requests to receive an 'elective priority'. 

Field

Description

Graded Course

If checked, this course will be eligible to be graded. (Courses that are NOT graded do NOT show up in the Course Submission collection)

Course Credit

The amount of credits a course is worth. (Must be equal to at least 1.00 credit in order to include a course in a GPA calculation, regardless of whether or not you are awarding students credits. ie: if you want to create a GPA for the Middle School to determine the top of class students, you will need to give each course to be included in the GPA at least 1.00 credit)

Skill Group

The skill group the course is to be included in when using skills based report cards/grading

Core Subject

The core subject the course is to be included in when using skills based report cards/grading

Core Course

Only used by certain Honor Roll rules. In addition, you may insert '3MPFY' to indicate the course is a Full Year course, but meets only 3 of the 4 quarters (ex: 3-quarter Phys. Ed.) for the purpose of calculating earned credit. 

Collects Overall Grade

Allows Course to collect FG on grade posting screens. If course does not have a skill group, then this field is automatically checked.

May Collect Drop Down Comments

Allows Course to collect drop down comments on grade posting screens.

Include in Honor Roll

If checked, this course will be considered in Honor Roll calculations

Include in GPA

If checked, this course will be considered in Grade Point Average calculations

Include On Transcript

If checked, this course will appear on the student transcript form(s)

GPA WEIGHTS

There are three sets of Quality Points that can be configured; Default, Alpha and Numeric. Note that (Alpha) will only calculate based on posted Alpha Grades and (Numeric) will only calculate based on a Numeric Grade.  See Weighted GPAs and Quality Points for more information. 

No Weight

Course is not weighted for GPA purposes. No difference in grades earned in this course from a weighted GPA versus an un-weighted GPA. See below options for use with a 'weighted' GPA.

Add

Alpha GPA:  Takes value in the GPA Weight field.  field, and adds it to the quality point value on the grade earned.

Numeric GPA:  Takes value in the GPA Weight field.  , and adds to the QP value that the numeric grade is translated to (ex: if a final grade of 100 = 4.0 quality points, the gpa weight is added to the '4.0'). The gpa weight value is also added to the actual numeric grade earned, but only if this setting on the Grading > Setup > Valid Grades > Numeric Grades screen is turned OFF: Weight Numeric QP Only. Do Not Weight Numeric Grade.

After you select Add, make sure to enter the Add value into the 

Multiply

Works same as above - but multiplies. “Weight Numeric QP Only” also in effect here.  Takes value in the GPA Weight field

Add Credits to Grade; Then Multiply

Works same as above ones - but uses this formula for weighting: (UnweightedGradeQualityPoints + CourseCredits) * gpaWeight. “Weight Numeric QP Only” also in effect here

Rank Level

For Alpha uses the QP in the Alpha Grades table. Rank with a GPA Weight of 1 will use the L1Q column. Rank with “GPA Weight” of 2 will use L2Q, etc…
Numeric – if using QP conversion chart, uses the QPs from that screen when looking at the “Use Rank” view. Have to click the “Use Rank” button to see QPs...

Flags (Honors and AP (CP on Numeric))

Exactly the same as RANK (above) but uses College Prep: Honors and AP columns. It only has 3 levels.

Ignore in a weighted GPA

Will ignore all grades from course in a weighted GPA. Grade will not be included.

(Num. Grade / 100) * Weight * Credits

Uses that formula. Only works on numeric. (Rarely used, really.)

Next School and Next Grade

Options availble if you want to mass assign a request based on the previous course. It is used with the "Mass Add Requests based on Next School / Course Code" option on the Next Year Scheduling->Student Requests->Mass Update Requests->Mass Add screen. This tool will create a request for each course that has a next school and next course code defined in the 2016-17 school curriculum. Requests will be created if the student has a next year assignment that matches the next school code.

Maximum Requests

Optional field that when used will limit the amount of Next Year Scheduling requests for the course to the number inputted

Cycle Set

Determines which cycle set this course runs on. (ie: Monday through Friday or ABCD)

Number of Cycle Days for Course

Used by the Master Schedule Builder to determine how many days of your school's schedule cycle this course covers

Meets this many slots per day

Used by the Master Schedule Builder to determine how many slots of your bell schedule this course covers

Number of Cycle Days for Lab

Used by the Master Schedule Builder to determine how many of the cycle days that this course meets are used for lab. (The Builder will create double periods for the course on lab days)

Override Sections Needed

Optional field that when used will override the estimated sections needed for a course and will only build the number in this field. Only impacts running the Master Class Builder tool.

Number of Primary Requests

This is the number of students requesting this course for next year. (This does not include Alternate Requests)

Estimated Sections Needed

This is the number of sections the Master Schedule Builder will create for this course, except when the override field is used. (This number is based on the primary requests divided by the number of default seats for the course)

Default Seats

This is the number of beginning seats each section of this course will start with. (This number is used to calculate the course's estimated sections needed)

Maximum Seats

This field no longer holds any value. Does not impact running the Master Class Builder tool, Student Scheduler tools, or creating sections of a course.

Course Type

Used to mark courses by singletons, doubletons, etc. This tells the Next Year Scheduling process that these courses are top priority to a student's schedule as there are a limited number of sections available. (ie: Singleton means this course only has 1 section; Doubleton means this course only has 2 sections; etc.). This does not impact the Master Class Builder or Student Scheduler tools, but it is necessary for running the #14140 - Request Conflict Matrix report. 

Note: If "Singleton" is selected here, it is recommended you also enable Ignore Student Restrictions on the course as well.

Scheduling Priority

This field is used to create a priority system for tie breaking courses in the Next Year Scheduling Process. Priority ranges from 0 to 99, with 99 being the highest priority. When course types and availability are viewed as equal this number will determine which course gets scheduled over another. This field impacts the Student Scheduler tool only, does NOT impact the Master Class Builder. 

Note: it does NOT matter what you list here for 'singleton' courses (courses with only 1 section in the master schedule) as they are always top priority. If you are attempting to make 'Singleton A' a higher priority than 'Singleton B' course, add an extra section of your 'Singleton B' course, within the same period, so the system recognizes that as a 'doubleton' course, giving it a lower priority when running the student Scheduler. 

Grade Levels

If checked, these will mark the course as being for any grade levels checked off. In the Parent Portal next year requests screen this will create a grade level restriction for who can take this course. Marking off the grade levels does NOT restrict counselor requests or teacher recommendations for this course for students not in the checked off grades.

Ignore Student Restrictions

Mass Scheduler will allow students with restrictions to be scheduled together in this course.

Scheduling Team

Allows you to tie the course to a specific scheduling team. If used, then the scheduler will only schedule students from the selected team into this course code.

Sections do not automatically inherit the Team from this course. You need to manually assign or check off the box to the right to push this Team to all course sections: (Check to Push Selected Team to all Available Sections on Save)

Can be requested in parents module

If checked, the course will be available for parents to request in the parent portal

This Phys ED will drop 1 quarter for this course

Allows you to tie a course to Phys Ed so that the Master Class Builder will drop a quarter for the linked course ie: Health and Drivers Ed. (By default the Builder will decide which course is the best to drop. There is an option to manually choose which quarter you would like the Builder to drop)

Course Length

This is the default semester length for the course. (This can always be manually set to be different at the section level)

Inclusion Course Link

A two way link to establish that these two courses are taught together in the same room. Used in the Master Class Builder. One of the two courses must be checked off as a special ed course

How to be included in the above course

Determines how the Master Class Builder will handle the seat counts for the Inclusion Course Link. Shares Room and Seats; but is assigned this courses teacher -There is 1 room, 1 collective seat count, but each course has its own teacher. This is the more commonly used option. Shares Room and Teacher; but is assigned this courses seats - There is 1 room, 1 course's teacher(s), but each course has its own separate seat counts.

Assign Teacher

If checked, it allows the Master Class Builder to assign a teacher to this course

Assign Room

If checked, it allows the Master Class Builder to assign a room to this course

Lab can be before or after

If checked, it allows the Master Class Builder to create the lab period for the course before or after the regular class lecture period. If NOT checked, then the Master Class Builder will only put lab periods after the lecture period.

# Teacher Recommendations

Controls ability to post recommendations for teachers who currently teach this course. If it is set to zero, teachers of this course will NOT be allowed to recommend courses for next year. If it is set to five, teachers of this course (in current year) will be allowed to recommend up to 5 courses. This is an override to # of recommendations allowed on a school level, which is normally controlled via Next Year Scheduling > Process Control > Teacher Recommendations

Note: This field must be set on courses within the CURRENT school year

Field

Description

This Phys ED will drop 1 quarter for this course

Drop out this quarter

Course Length

Schedule Sections Evenly Across Course Length

Regular/Inclusion Course Link

How to be included in the above course

Lab Link Course

Semester Course Link

Assign Teacher

Assign Room

Lab can be before or after

Build Order Priority

To be used only when running the Master Class Builder, and you would like one course to have a higher priority than other courses, when building the sections of the course.