The Genesis Community Service module allows you to track service hours that your students perform.
Students are able to submit their hours through the Students Module or the hours can be manually entered by District staff.
The module will also allow you provide service opportunities for your students that they can sign up for in advance.
Service hour requirements can be created through rules within the system.
One or more rules can be assigned to students that can be analyzed within the Community Service module.
TABLE OF CONTENTS
Service Programs
At the core of the Service infrastructure is the Service Program. These can be found on the Community Service>Programs screen.
A service program is the identity for whom a service is performed.
A program can be set up as a generic program like "Community Service", or it can detailed with the program name, address and contact information.
Each program can also be categorized. Genesis provides you with a default category of "Service Hours", but you can add as many categories as you like into the system via Community Service>Programs>Categories:
For instance, you may require students to accumulate 5 hours of service towards school activities and require 10 hours of community activities.
You can categorize your school programs (School Sports, Tutoring, etc.) as a school activity.
Your community programs (Boys and Girls Club, Homeless Shelters, etc.) can be categorized as a community activity.
Your rules dictating the students requirement hours can be configured to to only apply towards those activities within a specific category.
Below is a listing of fields associated with a service program and how they are used within Genesis.
Field | Required | Description |
Name | Yes | This is the name of the program. This can be as specific or generic as you like. |
Description | No | This description is shown when displaying the program. |
Category | No | This allows a program to be categorized with other programs that have been created. |
Address Information | No | This allows you to put in any address information you would like for a program. |
Contact Information | No | This allows you to put in any contact information you would like for a program. |
Active Program | Yes | If a program is active, it can be selected by staff and students. |
Available in Parents/Student Module | Yes | If a program is made available to Parents/Students, the program can be selected by a student when entering in service hours from the Parents/Student Module. |
Available to Schools | No | Programs can be assigned to specific schools so that only students from those selected schools will have those programs available to them. |
Available to Grades | No | Programs can be assigned to specific grade levels so that only students from those selected grades will have those programs available to them. |
Requirements
Requirement Rules can be found on the Community Service>Requirements>Requirement Rules screen.
Rules can be defined that define the number of hours each student is required to perform and for specific schools and/or grades.
The rules provide the flexibility to only be for certain categories within your district as well.
This means you can provide a different number of required hours for students based on the programs created within your district.
You can add as many rules as you want to students.
For instance, you may have a rule for Graduation that requires a student to have 20 hours of community service while in high school.
You may also want the students to perform a minimum of 4 hours each year as well.
Both these rules can created and assigned to your high school students.
Rules can be assigned to students when modifying a rule.
Under the Propagation Selection Criteria section, you can select the criteria that you want for the students who should receive the rule.
Once you have selected the criteria, click the "View Students who Qualify" button.
The students who fit the selected criteria will be displayed as well as a new button "Push Rule to Students".
When this is clicked, the rule will be assigned to all the student listed below.
The rule can be removed from those students by clicking the "Remove Rule from Students".
Below is a listing of fields associated with a Requirement Rule and how they are used within Genesis.
Field | Required | Description |
Name | Yes | This is the name of the rule and will displayed when viewing student progress towards the required hours. |
Description | No | Description of the rule. |
Category | No | If a category is selected, only student service hours for a program within the category will be counted towards this rule. |
Required Hours | Yes | The number of hours a student is required to have performed |
Hours Requirement Calculated By | Yes | There are two options for this field. If "All Years" is selected, all service hours for records which qualify for this rule will be applied towards the student total hours. If "School Year" is selected, then only service hours performed within the current school year will be applied towards the students total hours. |
Available to Schools | No | A rule can be assigned to specific schools so that only students from those selected schools will have this rule. If this is left blank, this rule can be applied to any student. |
Available to Grades | No | A rule can be assigned to specific grade levels so that only students from those selected grades will have this rule. If this is left blank, this rule can be applied to any student. |
Active | Yes | If a rule is inactive, the rule will not show when analyzing student hours even if the rule has been previously assigned to students. |
An individual students progress towards fulfilling the requirement can be viewed on the Student Data>Modify Student>Community Service>Requirements screen.
This screen will list each requirement for the student and the hours that they have achieved.
The requirements can also be individually added or removed from this screen.
In order to analyze the progress for all students within your school, go to the Community Service>Requirements>Analyze Student Progress screen.
Here you can query based on the requirements and see information regarding the students and their progress.
Opportunities
An opportunity within Genesis gives the district the ability to allow students to sign up for service opportunities that are scheduled for a specific date.
Opportunities can be created on the Community Service>Opportunities screen. The students will see these opportunities within the Parents/Students Module.
Depending on the information entered for the opportunity, students will see the program, the description of the service that is needed as well as the address and contact information for opportunity.
If address information is associated with the opportunity, students can click on the address to pull up Google maps to give them the exact location.
If a student decides to accept the service, they simply click the Volunteer button and they will automatically be enrolled in the opportunity.
Districts are able to limit the number of students for each opportunity so that you can ask for X number of students for a service.
Genesis will only allow that number of students to sign up for the opportunity before it becomes full.
Opportunities can be assigned to students individually by school staff from the Student Data>Modify Student>Community Service>Opportunities screen.
Below is a listing of fields associated with opportunities and how they are used within Genesis.
Field | Required | Description |
Program | Yes | This is the program that is offering the opportunity. The drop down list of programs comes from the Service programs table. |
Address and Contact Information | No | This is the address of contact information associated with the opportunity. This information will be automatically filled out when the program is selected if the program has this information. The fields can be overridden if the opportunity is in a different location than the programs. |
Date | Yes | This is the date for the opportunity |
Start Time / End Time | Yes | |
Description | No | If the program has a description, this field will be updated with the program description when the program is selected. This can be overwritten and is to the students when viewing the opportunities . |
Total Students | Yes | This is the total number of students who can sign up the opportunity. Students will see the maximum number of students and the spots available when viewing the opportunities. |
Available to Schools | No | Opportunities can be assigned to specific schools so that only students from those selected schools will have those opportunities available to them. |
Available to Grades | No | Opportunities can be assigned to specific grade levels so that only students from those selected grades will have those opportunities available to them. |
Community Service in the Parent Portal
You can allow students to Add Community Service, Volunteer for Opportunities, or just show their requirements via Parent>Access>Setup>Settings>School Settings>Community Service.
You would also need to check off "Community Service" as a tab on the ROLES via Parent Access>Roles>Modify Role to allow this access.
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