Including Student and Staff Photos in Custom Reports

Modified on Mon, Apr 24, 2023 at 10:53 AM

Adding Student & Staff Photos to a Report

On the bottom, right hand side of the Columns screen, there is a control which allows you to add macros to the report:

The top item in the drop down list is (Student Photo) and the second item is (Staff Photo): 

Use that control to add the student or staff photo as a column.  

If there is a "Student ID" column above the (Student Photo) column, the student's photo will be pulled into the report. 

Similarly, if you add (Staff Photo) to the report and there is a "Staff ID" column above the (Staff Photo) column, the staff member's photo will be pulled into the report.    

Here,  "column above", means that a staff id or student id column appears higher up on the report's Columns screen than the where the (Student Photo) or (Staff Photo) column has been added.    

Controlling the Size of the Photo in the Report

Once you've added a Photo column, you can control the point size of the photo:

The "W:" and "H:" fields in the Format column give you the ability to control how many points (72 to the inch) the photos will be. 

Placing it on the Form

You need to click on the FIELDS tab in report writer and enter x/y coordinates so that it falls on a specific spot on the report.

x-axis = the bottom, horizontal one
y-axis = the left side, vertical one

Sample Reports with Photos

There are sample reports on the Useful Reports page that show how to do this.  

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