Class Attendance Check In Overview

Modified on Thu, Feb 29 at 2:13 PM

The Class Attendance Check In allows students to swipe into class using their Student ID. Depending on the time of entry, the student will be marked Present or Tardy.

Any student who has not checked in will be absent to the course. The students scan in on the Class Attendance>Student Check In screen.

How it Works

The Check In Screen

The Check In screen requires a room number in order to check students in. Once the room is selected, the courses available for the room at the current time will be displayed in the top of the screen.

The screen will use your school's periods for the day to determine what courses should be meeting in the room and when.

Only student's in the classes listed for the room will be allowed to check into the room. If a student checks in who is scheduled for the room, a message will be returned with the attendance code posted for the student. If a student attempts to check in who should be in another class, a message is returned to the student that they are in the wrong room and have not been checked in.

Students are allowed to check in 5 minutes prior to the start of the next period, although this is configurable (See Setup section for all configurations) and up until 10 minutes left in the class (also configurable).

The screen will update itself so there is no need to refresh the screen. The room schedule and time will be updated based on the your systems time on the Genesis server.

When the time is within one of the ranges when Check In is shut down for the period, the search functionality will be removed from the screen.

The securable location for this screen is classattendance.checkin.checkin.

When Student's Check In

Once the first valid student has been checked into the class, all other students in that class will be automatically updated to show that they have not been checked in.

The actual class attendance does not show absent at this time, but the system knows whether they have or have not checked in.

Once the student checks in, the student check in will be updated to reflect that they checked in and an actual class attendance will be posted to the student.

A student will be marked Present as long as they check in prior to the start of the period or within the grace period allowed, which is configurable for your school.

Once the period has started and the time is outside of the grace period, students will then be marked with a Tardy code when they check in.

If a student does not check into class, their class attendance record will get automatically updated to an Absence ~10 minutes prior to the end of class.

The Absence based on the the student NOT checking in will not be posted in the following scenarios:

The students class attendance was updated by a Genesis User after the start of class.
The students class attendance already has an absence posted for the class.
The student has class attendance for the course and the attendance code not flagged for teacher.

Check In Setup

The securable location for this screen is classattendance.checkin.setup.

Field	Default	Description
Open attendance this many minutes before class	5	Students will be allowed to check into the class X minutes prior to the start of class
Grace period for students to be marked Present and not Tardy	3	This allows a grace period for students to check into the classroom within X minutes of the start. If the student checks in within the grace period, they will be marked Present and not Tardy
Cutoff attendance this many minutes before the end of class:	10	The check in functionality will be cutoff this many minutes prior to the end of class.
Attendance code to post when student does not check into class		This is the 'Absent' code that will be posted to students who do not check into the class.
Attendance code to post when student checks in on time		This is the 'Present' code that a student will be given when they check into class on time.
Attendance code to post when student checks in late		This is the 'Tardy' code that a student will be given when they check into class after the start time and grace period.
Alternate code to post when student checks in late		This is an alternate attendance code that can be posted when a student arrives after a certain number of minutes from the start of the period.
Post alternate code when a student misses		This field defines a set number of minutes OR a percentage of minutes missed from the start of the period (Ex. Period length is 100 minutes. If set to 40%, then the student will receive alternate attendance code after 40 minutes).