Pre-Registering Students

Modified on Thu, Feb 22 at 10:36 AM

PLEASE NOTE: You must select the school they will be attending at the top of the Pre-registration screen.

If you select the "Pre Registration" school in that dropdown, for example, you will get this message:

If you are trying to register a student into a pre-registration school, then switch the school at the top of the screen to the school that the student will be attending next year and try this screen again.
If you are still seeing this message, then contact your administrator.

Error message with Pre-Registration School selected in that dropdown:

Example of an appropriate school selected in that dropdown.

You can Pre-Register students for your next school year via Registration>Pre-Register.

Preregistration is essentially the exact same operation as the New Student function.

The primary difference is that with Pre-Registration students are placed in a “holding tank” so that they will not enter your district officially until Summer Rollover – and you must specify which school and grade the student will be in for the next school year.

It is crucial to identify what school and grade the student is to be placed in for the next school year. Aside from that, there are no other real differences between the two functions.

You should fill in their demographic data etc as you normally would when entering a student into your system.

When you enter a student using the Registration>Pre-Register screen, they will not become active until after you perform the summer rollover with us.

That process moves the students forward, based on their Next School and Next Grade values that you set for them when registering.

The 2 fields that are very important during this process are NEXT SCHOOL and NEXT GRADE - and your users should fill this out as they pre-register the students to avoid having to do this en masse before the summer rollover.

Again - you will enter these "next" year fields to indicate where the students will roll over into in the new school year.

Next School – The school the student will attend for the next school year. This is required for pre-registration. It must be entered.
Next Grade – The grade level the student will be in the next school year. This is required for pre-registration. It must be entered.