Scheduling Settings for the Parent Portal

Modified on Thu, Jan 15 at 12:44 PM

TABLE OF CONTENTS

Current Year Scheduling
Next Year Scheduling
Disclaimer on Request Print Out
Sections Text
Different Ways the Schedule Can Display in the Parent Portal

Additional scheduling-related fields found via Parent Access>Setup>Settings>District Settings:

Display Homeroom Number and Teacher on summary screen

Only show courses that are currently meeting (Home & Gradebook)

Current Year Scheduling

NOTE: This screen controls the students Current Year Schedule, which will only display on the Summary tab for parents/students (the Scheduling tab is only for showing Next Year Scheduling information).

Field	Description
Show Schedule/Grades	This option controls whether the Current Year Schedule is shown on the Summary (Home) Screen within the Portal. This option also controls whether the homeroom number is shown on the Home screen. If this is set to No, the courses on the Grading screen will also be hidden. NOTE: This will affect all other tabs on the Portal where current year schedules are displayed (Grading, Gradebook, Course Pages, etc.) except for Next Year Scheduling.
Show Schedule Fields (Room, Teacher, Period, Days, Notes)	These boxes will toggle the display of these items when viewing the schedule through the parent/student portal. Room = If checked, will show the classroom number for each course on the schedule Teacher = If checked, will print the name of the teacher for each class Period = If checked, the schedule will display the Print Period in which each class takes place Days = Displays the cycle days or meeting days for each class (ex: MTWRF, ABCD, etc.) Notes = Displays subsection notes for each class (set on the section within scheduling)
If Yes, Show prior to Start of School? (Room and Teacher only)	If checked, the current year schedule will display the Teacher Name and Room Number to the parents/students portal, prior to the start of school.
Schedule Display (Locker Info, Period Times, Daily Schedule, Cycle Day)	Additional display options for the Current Year Schedule view within Parent-Student Portal. Locker Info = Displays locker information (Note: see additional district settings for displaying lockers on parent portal) Period Times (List) = Controls whether times are shown on the List View of student schedules for schools where there are NO rotating periods. Schools with rotating periods cannot show times in the List Schedule Daily Schedule = If checked, will cause the Summary screen to display a "Daily Schedule" view (schedule for specific date) in addition to the regular "List" view (schedule for the year) Click Here to see an example of this Period Times (Daily) Cycle Day (Daily Dates) = Only if Daily Schedule is also checked, this will display the cycle day next to the date for which schedule is being viewed by students or parents. This controls whether the cycle day will be displayed within the daily date band on the Student Summary Screen.
Suppress for students with OPEN fines (Current and Next Year Schedules)	If a student has an open fine, the Current Year and Next Year Schedules will be hidden from Parents' and Students' view.
Suppress for Lunch Balance	If checked, and student has a certain lunch balance (set on Setup > Districts > Basic Params) Schedules will be hidden from Parents' and Students' view.
Show HR Teacher	This controls whether the student's Homeroom Teacher is being displayed on the Summary screen.
Show HR/Team	This will display the student's Homeroom and name of Scheduling Team on the Summary screen.
Show Rotation Group	Displays the name of the student's Rotation Group on the student's Summary screen.
Show Counselor Name on Home	Displays the name of the student's counselor on the student's Summary screen.
Print Layout (All Layouts, List Only, Block/Bell Only)	When parents or students use the Print button on the Summary screen (generates a document with student's schedule) which schedule formats/layouts should be available? All Layouts = Both the List and the Block/Bell format will be available for printing List Only = Only the regular List view will be displayed (classes listed vertically by Period or by Semester) Block/Bell Only = Only display a printout of the student's Block Schedule or Bell Schedule (rotating periods)
Schedule Sort	How would you like to sort the classes on the List view of the student's Schedule? The options are to sort by Period or by Semester NOTE: This only affects the List view

Next Year Scheduling

*IMPORTANT NOTE: The Next Year Schedule will display on the "Scheduling" tab.

Field	Description
Show Next Grade / School	This option controls whether a student's next year assignment is shown on the Scheduling screens.
Show Requests	This option controls whether a student's request's are shown on the Scheduling screen in the Parents Module.
Show Alternates
Show Recommendations	This option controls whether a student's recommendation's are shown on the Scheduling screen in the Parents Module. Recommendations will only show if 'Show Requests' is checked as well
Show Recs Without Requests	This option controls whether a recommendation should be shown on the Scheduling screen IF there is no request created based on the recommendation.
Show Schedule	This option controls whether a student's schedule for the Next Year is shown on the Scheduling screen.
If Yes, Show Room, Teacher & Per.	This option controls whether a the room, teacher, and period information is shown on a student's schedule for the Next Year on the Scheduling screen.
Show Signature Line on Req. Print Out	This option controls what signature lines are shown on the Request print out from the Scheduling screen. The options are No Signature Lines, Line for Parent and Counselor, Line for Parent, and Line for Counselor.

Disclaimer on Request Print Out

This will appear on the request print out from the student's Scheduling screen.

Sections Text

Each section of the Scheduling screen, Schedule Section Text, Request Section Text, and Recommendation Section Text can have their own text associated with it.

You can change the text using the text boxes below each section. It is good to know that HTML is fully supported in your text.

For instance, if you write the text "Hello <b>World</b>" in the box, the word "World" will come out in bold, as you would expect in HTML.

Different Ways the Schedule Can Display in the Parent Portal

This is an example of the parents view of their child's Daily Schedule when on the Summary (Home) screen:

This format is ideal for displaying schedules when using Rotating Periods, or operating on a Hybrid Schedule, when it is possible for a student to have a different class schedule from day to day.

Parents and Students will be able to view their schedule for one specific school day. They can also click on a future date to see their daily schedule for that date.

This is enabled by checking off Daily Schedule on the Parent Access Settings page for Current Year Schedules.

When the Daily Schedule view is enabled, the List view will still be available (see list schedule view below)

For Hybrid Scheduling

The Virtual icon (shown above) indicates the student is set to spend the entire school day learning virtually/remotely for the date above.

Students will see an In School icon when they are scheduled to be attending school in-person (not virtual) for the day.

If the school does NOT use Rotating Groups on the School Calendar, and students will attend certain periods in-person but attend a portion of the school day at home (virtually) these icons will not appear.

Instead, they will see (Virtual) appear below each class where the student is scheduled to attend virtually for the date being viewed. See below for an example of this variation:

The List Schedule View

This is an example of a student's schedule being displayed using the regular List view on the portal:

The above can be seen while the Daily View is enabled for the parent/student portal. Portal users can click the "List View" link to switch to this view.