Transcript Field Reference and Macros

Modified on Mon, Jul 24, 2023 at 2:41 PM

TABLE OF CONTENTS

Global Settings

Field / Macro

Description

GPA_NUMBER_FORMAT

Override the formatting of all macros that print out a GPA.  The default formatting of GPAs is 0.0000. Place the number format in the option field.  If format is less decimals than 4, add an R at the end to round the result.  Ex. 0.00R

CREDITS_NUMBER_FORMAT

Override the formatting of all macros that print out Credits.  The default formatting of GPAs is 0.000. Place the number format in the option field

BOXES_PER_PAGE

Override the default 4 transcript boxes per page limit.  Place the new value in the option field.


Activities and Awards

Activities for students are entered in the Student Data.Modify Student.Activities screen. There can be one free form text entry per school year and grade level. Awards for students are entered in the Student Data.Modify Student.Awards screen. The drop down on the screen will contain both activities and awards so you can use this screen for either. There can be multiple awards/activities entry per school year and grade level.

Field / Macro

Example Output

Note

ACTIVITY_x_SCHOOL_YEAR

2010-11


ACTIVITY_x_GRADE_LEVEL

12


ACTIVITY_x_TEXT

Chess Club

Can use SPLIT option to break into multiple lines if no Carriage Returns exist in Activity text

ACTIVITY_ALL

2010-11 Grade: 12 Chess Club

2010-11 Grade: 12 Top Chef


AWARD_x_SCHOOL_YEAR

2010-11


AWARD_x_GRADE_LEVEL

12


AWARD_x_DESCRIPTION

Student of the Month


Athletics

Athletics macros for displaying participation in sports on the Student Data>Athletics screen.

Only records that have participated flagged are included on the transcript.

Make sure that you flag the Sports for Print On Transcript in each school year.

Field / Macro

Example Output

Note

ATHLETICS_x_SPORT

Football

Text comes the Athletics.Sports screen for the school year.

ATHLETICS_x_SEASON

Spring

Text comes from the School Attendance Cycle for that season in the given school year.
 If that school year does not have that have attendance cycle; the one from the current year is used instead.

ATHLETICS_x_SCHOOL_YEAR

2010-11


ATHLETICS_x_LEVEL

Varsity

Text comes from Setup>Codes [Sports Level]

All Grades Listing

These macros will allow you to print any of the transcript grades in a straight list (No boxes). The grades are stored in school year, grade order.

Field / Macro

Example Output

Note

COURSE_DESCRIPTION_x

English 101


GRADE_LEVEL_x

10


EARNED_CREDITS_x

4.125


ALPHA_GRADE_x

A


UNWEIGHTED_NUMERIC_GRADE_x

98


Cumulative

Field / Macro

Example Output

Note

TOT_EARNED_CREDIT_ALL_BOXES

280.00

Total of all Earned Credits displayed in all boxes

ALL_BOXES_ATTEMPTED_CREDITS
280.00
Total of all Attempted Credits for all boxes

Attendance

Attendance that is stored in the Student Transcript Attendance tables. The attendance in this table can only be updated by running the update attendance function on the Transcripts.Print screen. X is a grade level.  N is the box number.

Field / Macro

Example Output

Note

STA_UNEXCUSED_ABSENCES_x

9


STA_UNEXCUSED_TARDIES_x

5


may optionally use:



STA_UNEXCUSED_ABSENCES_BOXn



STA_TOTAL_ABSENCES_BOXn



STA_TOTAL_TARDIES_BOXn



Basic Skills Tests

Basic Skills Tests such as GEPA and HSPA. Data is entered in the Student Data.Modify Student.Basic Skills.Testing screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro

Example Output

Note

BASIC_SKILLS_x_NAME

High School Proficiency Test


BASIC_SKILLS_x_CODE

HSPA


BASIC_SKILLS_x_YEAR

2008


BASIC_SKILLS_x_MONTH

MARCH


BASIC_SKILLS_x_MONTH_YEAR

MARCH 2008


BASIC_SKILLS_x_GRADE_LEVEL

11


BASIC_SKILLS_x_READING_SCORE

75


BASIC_SKILLS_x_WRITING_SCORE

75


BASIC_SKILLS_x_SCIENCE_SCORE

75


BASIC_SKILLS_x_MATH_SCORE

75


BASIC_SKILLS_x_LANGUAGE_SCORE

75


Boxed Grades and GPAs

There are four boxes on most Transcripts. Each one is filled with grades and has a GPA / Credits summary at the bottom.

These macros are used to fill that data in. Each box represents grades for a given grade and year. There can be 4 boxes. The variable b represents the box number.

Field / Macro

Example Output

Note

BOXb_GRADE_LEVEL

12


BOXb_HOMEROOM_TEACHER

Smith, Jane

Displays the homeroom teacher for the student in the year of the box. 

BOXb_SCHOOL_YEAR

2008-09


BOXb_TRANSFER_FROM

Another High School, USA

This is the previous school code that is stored on the Grade. If there is any text on the option of the field, this text will come before the school name. The name of the school is looked up from the generic codes table "PREVIOUS_SCHOOLS".

BOXb_EARNED_CREDITS_TOTAL

35.00

Earned credits are calculated off of the grades that are printed on the transcript. Use OPTION S1ORFG to print credits from Semester Grade if no FG exists.

BOXb_CURRENT_AND_PRIOR_BOXES_CUM_EARNED_CREDITS

75.00

Earned credits are calculated off of the grades that are printed on the transcript. This total will include the grades in box b as well as the grades from all previous boxes. Use OPTION S1ORFG to print credits from Semester Grade if no FG exists.

BOXb_ATTEMPTED_CREDITS_TOTAL

35.00

Attempted credits are calculated off of the grades that are printed on the transcript. Use OPTION S1ORFG to print credits from Semester Grade if no FG exists. MPORS1ORFG to use MP if S1 does not exist

BOXb_GPA

4.1275

The GPA record that has a code of the this box's school year is printed. Any text in the OPTION is prepended to the gpa code. for example: if the option is W, W2005-06 might be used as the GPA.

BOXb_GPA2

4.1275

Uses the GPA record that has a code equal to the box's abbreviated school year. Abbreviated school year drops the first two digits from the school year. 2009-10 would be abbreviated 09-10. Any text in the OPTION box is appended to GPA code. So an OPTION of S1 in a BOXb_GPA2 for 2009-10 box would have the macro looking for the 09-10S1 GPA.

BOXb_GPA3

4.1275

The GPA record that has a code of the this box's school year is printed. Any text in the OPTION is appended to the gpa code. for example: if the option is W,  2005-06W might be used as the GPA.

BOXb_GPA4

4.1275

Uses the GPA record that has a code equal to the box's abbreviated school year. Abbreviated school year drops the first two digits from the school year and removes the dash. 2012-13 would be abbreviated 1213. Any text in the OPTION box is prepended to the GPA code. So an OPTION of WAC in a BOXb_GPA4 for 2012-13 box would have the macro looking for the WAC1213 GPA.

BOXb_GPA5

4.1275

Uses the GPA record that has a code equal to the box's abbreviated school year. Abbreviated school year drops the first two digits from the school year. 2009-10 would be abbreviated 09-10. Any text in the OPTION box is prepended to GPA code. So an OPTION of S1 in a BOXb_GPA5 for 2009-10 box would have the macro looking for the S109-10 GPA.

BOXb_GPA_FORMAT

4.13

The GPA record that has a code of the this box's school year is printed. Place a number in the OPTION BOX to signify how many decimal places you wish to appear (default is 4)

BOXb_RANK

12

The GPA record that has a code of the this box's school year is printed.

BOXb_CLASSSIZE

350

The GPA record that has a code of the this box's school year is printed.

BOXb_SUM_GPA_BY_SCHOOLYEAR

5.0000

The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.

BOXb_SUM_GPA_EARNED_CREDITS_BY_SCHOOLYEAR

3.4530

The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.

BOXb_SUM_GPA_RANK_BY_SCHOOLYEAR

12

The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.

BOXb_SUM_GPA_CLASSSIZE_BY_SCHOOLYEAR

12

The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.

BOXb_ATT_ALL_ABSENCES

16

All unexcused and excused absences for the year. These values are calculated at time of transcript printing from the Attendance Dailies table.

BOXb_ATT_ALL_TARDIES

24

All unexcused and excused tardies for the year. These values are calculated at time of transcript printing from the Attendance Dailies table.

BOXb_STA_TOTAL_ABSENCES

14

All unexcused and excused absences for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_STA_UNEXCUSED_ABSENCES

4

All unexcused absences for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_STA_EXCUSED_ABSENCES

10

All excused absences for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_STA_TOTAL_TARDIES

20

All unexcused and excused tardies for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_STA_UNEXCUSED_TARDIES

12

All unexcused tardies for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_STA_EXCUSED_TARDIES

8

All excused tardies for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

BOXb_COURSE_DESC_AND_ORIG_SCHOOL_CODE_LINE_x

EN101-English 101 (GHS)


BOXb_COURSE_DESC_AND_ORIG_SCHOOL_NAME_LINE_x

EN101-English 101 (Genesis High School)


BOXb_COURSE_DESCRIPTION_LINE_x

English 101

Enter SHORT in the Option field and the course's Short Description is used.

If ASTERISK is added to the option, then an asterisk will appear next to the course IF the grade has the "Grade Transferred From" field filled in.

If KEY is added in as an option, then (*x) will appear next to course where x is equal to a unique number code representing where the grade came form.  You may print the names of the schools using the macro KEY_x_NAME.

BOXb_COURSE_CODEANDDESCRIPTION_LINE_x

EN101-English 101

Enter SHORT in the Option field and the course's Short Description is used. If ASTERISK is added to the option, then an asterisk will appear next to the course IF the grade has the "Grade Transferred From" field filled in.

BOXb_COURSE_DESCRIPTION_WITH_FLAGS_LINE_x

English 101(H)

If the course is an honors or AP course; (H) or (AP) will print next to the name. (DCC) for  dual credit course.

Enter SHORT in the Option field and the course's Short Description is used.

Enter showAsterisk in the Option field and an asterisk will appear next to any course where the grade has the "Grade Transferred From" field filled in.

If KEY is added in as an option, then (*x) will appear next to course where x is equal to a unique number code representing where the grade came form.  You may print the names of the schools using the macro KEY_x_NAME.

BOXb_COURSE_FLAGS_LINE_x

H

Prints the Flags for a course.   H=Honors AP=Advanced Placment and CP = College Prep

BOXb_COURSE_LEVEL_CODE_LINE_x

H

Prints the Course Level Code field for a course.

BOXb_COURSE_SEMESTER_LINE_x

H

Prints the semester code for a course.

BOXb_CODEANDESCRIPTION_WITH_FLAGS_LINE_x

EN101-English 101(H)

If the course is an honors or AP course; (H) or (AP) will print next to the name.

BOXb_WEIGHTED_NUMERIC_GRADE_LINE_x

95

*Use OPTION S1ORFG to print value from Semester Grade if no FG exists. (add - after S1ORFG and text after - will appear after grade)
*Use OPTION MPORS1ORFG to print value from Marking Period grade if no FG or S1 grade exists.
*Use OPTION MPx or Sx to print value from specified marking period or semester grade.

*Add NOFLAG after any of the above options to eliminate any text from appearing after the grade. Ex: "S1ORFG NOFLAG"

BOXb_UNWEIGHTED_NUMERIC_GRADE_LINE_x

97

*Use OPTION S1ORFG to print value from Semester Grade if no FG exists. (add - after S1ORFG and text after - will appear after grade)
*Use OPTION MPORS1ORFG to print value from Marking Period grade if no FG or S1 grade exists.
*Use OPTION MPx or Sx to print value from specified marking period or semester grade.

*Add NOFLAG after any of the above options to eliminate any text from appearing after the grade. Ex: "S1ORFG NOFLAG" 

BOXb_ALPHA_GRADE_LINE_x

B+

*Use OPTION S1ORFG to print value from Semester Grade if no FG exists.
*Use OPTION MPORS1ORFG to print value from Marking Period grade if no FG or S1 grade exists.
*Use OPTION MPx or Sx to print value from specified marking period or semester grade.

*Add NOFLAG after any of the above options to eliminate any text from appearing after the grade. Ex: "S1ORFG NOFLAG"

BOXb_ALPHA_OR_UNWEIGHTED_NUMERIC_GRADE_LINE_x

A+

98

Displays the alpha grade for the course. If there is no alpha grade for course, the unweighted numeric grade will be displayed instead. Does not display both grades.

*The above OPTIONS should work with this macro as well.

BOXb_EARNED_CREDITS_LINE_x

2.5000

*Use OPTION S1ORFG to print value from Semester Grade if no FG exists.
*Use OPTION MPORS1ORFG to print value from Marking Period grade if no FG or S1 grade exists.
*Use OPTION S1S2 to print a summed total of Earned Credits for S1 and S2 grade.
*Use OPTION S1 to print Earned Credits for S1 grade.
*Use OPTION S2 to print Earned Credits for S2 grade.
*Use OPTION ALWAYS to show Credits Value of course if no FG exists.

BOXb_EARNED_CREDITS_LINEV2_x

2.5000

Same as above; but pulls the information from the Student Adjusted Credits table. This feature is NOT needed; the previous macro should be used instead.

BOXb_ATTEMPTED_CREDITS_LINE_x

2.5000

*Use OPTION S1ORFG to print value from Semester Grade if no FG exists.
*Use OPTION MPORS1ORFG to print value from Marking Period grade if no FG or S1 grade exists.

BOXb_ATTEMPTED_CREDITS_LINEV2_x

2.5000

Same as above; but pulls the information from the Student Adjusted Credits table. This feature is NOT needed; the previous macro should be used instead.

EARNED_CREDITS_FROM_GRADES

225.25

Totals the credits from all the grades on the student's transcript. If you enter ONLY_PRIOR_YEARS as an option, then only grades from years prior to the current school year will be added into the earned credit count.

 

Community Service

Field / Macro

Example Output

Note

COMMUNITY_SERVICE_HOURS

Community Service Hours:  12

Will display total approved community service hours for student.

You may alter leading text with option field.

Demographics and Address

These are macros that are based on the student record and their address records.  If the district is converted to Contacts2, the macros will adjust accordingly.

Field / Macro

Example Output

Note

ADDRESS_BLOCK

Parent/Guardian of Doe, John
1515 Mockingbird Lane
 Somewhere, NJ 08000

From Mailing Address

USE OPTION: PREFERRED_NAME to display student's preferred name. 

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_BLOCK2

Mrs. Jane Doe
1515 Mockingbird Lane
 Somewhere, NJ 08000

From the LR Address Record.

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_BLOCK3

Parent/Guardian of
Doe, John
1515 Mockingbird Lane
 Somewhere, NJ 08000

From the LR Address Record if Contacts1 / Mailing Address if Contacts 2

USE OPTION: PREFERRED_NAME to display student's preferred name.

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_BLOCK4

Doe, John
1515 Mockingbird Lane
 Somewhere, NJ 08000

Student name and Mailing Address

USE OPTION: PREFERRED_NAME to display student's preferred name.

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_BLOCK5

1515 Mockingbird Lane
 Somewhere, NJ 08000

From the LR Address Record / if Contacts1 / Mailing Address if Contacts 2

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_BLOCK6

Mr and Mrs. John Doe
1515 Mockingbird Lane
 Somewhere, NJ 08000

From the LR Address Record. The name comes from the "Mailing Name" field of the address / if Contacts1 / Mailing Address if Contacts 2

Add MAILING anywhere the option text to use Mailing Address instead of Physical

ADDRESS_HORIZONTAL

1515 Mockingbird Lane, Somewhere, NJ 08000

From the LR Address Record / if Contacts1 / Mailing Address if Contacts 2

BIRTH_PLACE

From Student.birthPlaceState or birthPlaceCountry. If state is blank - country is shown


CLASS_OF

2010


ADDRESS_LR_MAILING_NAME

Address name

The value comes from the "Mailing Name" field on the LR (Guardian 1) Address.  Uses G1 full name if no Mailing Name has been entered.

CONTACT_HOME_NAME

Mrs. Jane Doe

The value comes from the "Contact Name" field of the Home Contact of the LR Address / Guardian1 if Contacts2

CONTACT_HOME_PHONE

(732) 555-1212

The value comes from the "Phone Number" field of the Home Contact of the LR Address / Guardian1 if Contacts2

COUNSELOR_NAME

Mr. John Counselor


COUNSELOR_NAME2

John Counselor

First Last

COUNSELOR_EMAIL

counselor@yourdistrict.org

This value can be found on the Setup.District.Params.Teachers.Modify screen for your counselors.

GRADUATION_DATE

06/30/2009

enter YEAR into OPTION box for "June 2009"

HIGH_SCHOOL_ENTRY_DATE

09/04/2003


ORIGINAL_SCHOOL_ENTRY_DATE

09/04/1999

Entry in current School

DISTRICT_ENTRY_DATE

09/04/1999


LAST_FOUR_DIGITS_STUDENT_SSN

2222


STUDENT_CITIZENSHIP

United States


STUDENT_CITIZENSHIP_CODE

2330


STUDENT_DATE_OF_BIRTH

02/17/1995


STUDENT_GRADE_LEVEL

11


STUDENT_ETHNICITY

Asian


STUDENT_ID

0000001


STATE_STUDENT_ID

1234567890


STUDENT_PICTURE


Displays the student photo from the demographics page. The width of the image (in pixels) is stored in the width field. The height should be placed in the option field.

STUDENT_NAME

(Birth/Legal name) John E. Doe

Add FML as option to add the student's middle name and suffix

STUDENT_NAME2

(Birth/Legal name) John Doe

First Last name

STUDENT_PREFERRED_NAME

John E. Doe

Add FML as option to add the student's middle name and suffix

STUDENT_PREFERRED_NAME2

John Doe

First Last name

STUDENT_SEX

M


STUDENT_PREFERRED_GENDER

M

This will produce the student gender from the demographics screen. The current macro shows the birth/legal gender of the student. You may include "DESCRIPTION" into he option box to print the genders description rather than the code (e.g. Female instead of F).

STUDENT_SSN

123-45-6789


WITHDRAWAL_DATE

02/17/2003


YEAR_OF_GRADUATION

2015


STUDENT_HOMEROOM

1234


STUDENT_HOMEROOM_TEACHER

Jane Smith


STUDENT_1ST_PER_ROOM

201


STUDENT_USER_TEXT


Place UserText Code in option box to display UserText value

MERIT_ALL_YEAR_TOTAL

40.0

Total Merit Points All Years

VOCATIONAL_PROGRAM

Plumbing


STUDENT_RESIDENT_DISTRICT_NAME

Genesis High School

Returns the school from a students resident district tracking record

SCHEDULING_TEAM

Team A

Student's team from Demographics page

GPAs

The macros for GPA's contain a GPA code embedded in the name. The GPA codes are setup in the Grading>GPA/Rank>Setup screen, where you replace {GPA} with the actual GPA Code. For example, {GPA}_ATTEMPTED_CREDITS would translate to CUM_ATTEMPTED_CREDITS to print the Attempted Credits for the CUM GPA.

Field / Macro

Example Output

Note

{GPA}_ATTEMPTED_CREDITS

5.000

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_EARNED_CREDITS

5.000

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_EARNED_CREDITS_FROM_RECORD

5.000

Prints Earned Credits from grades included in {GPA}. Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_QUALITY_POINTS

7.0000

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_GPA

4.5500

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_GPA_FORMAT

4.6

Place a number in the OPTION BOX to signify how many decimal places you wish to appear (default is 4)

{GPA}_RANK

2 / 350

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_RANK_TITLE

Valedictorian or Salutatorian

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

Rank of 1 will produce Valedictorian.  Rank of 2 will produce Salutatorian. Otherwise will be blank.

{GPA}_RANKDATE

10/26/2011

Shows Date the EITHER the GPA or Rank was recalculated

{GPA}_RANK_ONLY

2

Shows just the rank number without the class size.

{GPA}_DECILE

4

Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)

{GPA}_CLASS_SIZE

350


{GPA}_PERCENTILE

4

Shows the student's percentile rank within their class.

Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 4 Percent")
"_th" will be replaced with the number plus the appropriate suffix. (e.g. "_th percentile" will be printed as "94th percentile")
 "_rev" will print the reverse of the number (e.g. "6" will be printed instead of "94")

{GPA}_TOP10PCT

10

Shows the top 10th percent where the student is ranked within their class.

Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 10 Percent")

{GPA}_TOP5PCT

5

Shows the top 5th percent where the student is ranked within their class.

Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 5 Percent")

GPA (deprecated)

4.5500

This field/macro only works with the Selectable GPA Feature

HIGHEST_GPA

4.0

Prints highest GPA in school for GPA entered into OPTION box

RANK (deprecated)

2 / 150

This field/macro only works with the Selectable GPA Feature

DECILE (deprecated)

4

This field/macro only works with the Selectable GPA Feature

EARNED_CREDITS (deprecated)

5.000

This field/macro only works with the Selectable GPA Feature

Selectable GPA Feature (deprecated)

The selectable GPA feature allows you to specify a GPA when you are viewing or printing your transcripts. This feature is automatically turned on by adding any of the fields above that have a note that reads "This field/macro only works with the Selectable GPA Feature".

Previous Schools

"Previous schools" are free form text fields that are entered per school year, grade level. The data is entered in the Student Data>Modify Student>Previous Schools screen.

Field / Macro

Example Output

Note

PREVIOUS_SCHOOLS_BLOCK

06 St. Mary High School
Big Town, NY
07 Littleville Middle School
 Littleville, NY


PREVIOUS_SCHOOL_x_GRADE_LEVEL

10


PREVIOUS_SCHOOL_x_TEXT

St. Mary High School
 Big Town, NY


District, School and Transcript Information

These macros are related to your School, District and Transcript Information

Field / Macro

Example Output

Note

DISTRICT_NAME

Genesis Public Schools


FINAL_TRANSCRIPT_TEXT

FINAL


MIDYEAR_TRANSCRIPT_TEXT

MIDYEAR


SCHOOL_ADDRESS_BLOCK

Genesis High School
100 Genesis Ave.
 Somewhere, NJ 08000

If Student is in INACT school then will print last attended school

HOME_SCHOOL_ADDRESS_BLOCK

Genesis High School
100 Genesis Ave.
 Somewhere, NJ 08000

Uses Student's Home School

HOME_SCHOOL_NAME

Genesis School


SCHOOL_CEEB_CODE

311088


SCHOOL_NAME

Genesis High School


SCHOOL_PHONE_NUMBER

(732) 555-1212


SCHOOL_FAX_NUMBER

732-555-1212


SCHOOL_PRINCIPAL_NAME

Mr. John Principal


SCHOOL_PRINCIPAL_NAME_WITH_TITLE

Mr. John Principal - Principal


TEXT

Text

Prints Text entered into option box

TRANSCRIPT_DATE

01/10/2008


CURRENT_CLASS_SIZE_FOR_GRADE_LEVEL

355

This will default to the student's current grade. Enter grade level into option to get a different grade level size.

SAT Test Scores

SAT Tests scores that are entered in the Student Data>Modify Student>Testing>SAT screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro

Example Output

Note

SAT_x_TEST_YEAR

2007


SAT_x_TEST_MONTH

September


SAT_x_VERBAL_SCORE

400


SAT_x_MATH_SCORE

400


SAT_x_WRITING_SCORE

400


SAT II Test Scores

SAT II Tests scores that are entered in the Student Data>Modify Student>Testing>SAT II screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro

Example Output

Note

SATII_x_TEST_YEAR

2007


SATII_x_TEST_MONTH

September


SATII_x_SCORE

100


SATII_x_TEST_NAME

Biology


Test Scores

The test scores included are SAT, SAT II, ACT, AP, Basic Skills Testing and PSAT. Individual test scores can be hidden from the transcript by unchecking the print on transcript flag on the appropriate student's test scores screen. The data is entered in the Student Data>Modify Student>Testing screens.

Field / Macro

Example Output

Note

TESTSCORE_x_NAME

SAT


TESTSCORE_x_MONTH

September


TESTSCORE_x_YEAR

2008


TESTSCORE_x_SCORES

Verbal 400 Math 400 Writing 400


Assessment Scores

Individual test scores can be hidden from the transcript by unchecking the print on transcript flag on the appropriate student's assessment scores screen. The data is entered in the Student Data>Modify Student>Assessments screens.

Field / Macro

Example Output

Note

ASCORE_x_NAME

SAT (Mathematics)

The Test Name; and if there is an exam name; it will print in parentheses next to it.

ASCORE_x_MONTH

September


ASCORE_x_MONTH2

Sep

Uses first three letters of the test month.

ASCORE_x_YEAR

2008


ASCORE_x_SCORES

Verbal 400 Math 400 Writing 400

 Scores must have the ''Transcript" column checked off on the Assessments -> Setup -> Assessments -> Modify Assessment screen

ASCORE_x_SCORES2

Mathematics I Score 460

Displays the exam name before the scores.  Option NOEXAM_test will omit the exam name for test scores of type _test.  
 
You may follow NOEXAM_ will a comma separated list as well so NOEXAM_SAT,PARCC would be an acceptable value.

ASCORE_x_TEST

SAT

Just the test name

ASCORE_x_EXAM

Mathematics I

Just the exam name

OMIT_PARCC_ASSESSMENT


The existence of this field on your transcript will omit any PARCC scores a student may have.  This macrodoes not print a value of any sort on the transcript. 

 

 

Grade School Key

Names of the school from which a grade was issued.  Used in conjunction with KEY option for course description macros.

Field / Macro

Example Output

Note

KEY_x_NAME

Genesis High School

Will print the school name of either the Genesis School or the Grade Transferred From school name (found in Generic Code list, GRADE_HISTORY_PREVIOUS_SCHOOLS)

SIGNATURES

Signature images for staff

Field / Macro

Example Output

Note

STAFF_SIGNATURE

Will return the signature image of a specific staff member if a specific Staff ID/Teacher ID (ex. 1001) is entered into the option.

Will return the signature image of a staff member marked as Principal on the Staff screen if used with option principal

Will return the signature image of the staff member set as the students VP on the student demographics page if used with option vicePrincipal

Will return the signature image of the staff member set as the students counselor on the student demographics page is used with option counselor

Example of "Option":


 IMAGES

Images to display on the Transcript

Field / Macro

Example Output

Note

BILITERATE_SEAL

Will print out the seal of biliteracy image on report. The 'W' column will set both width and height of the image. Rotation does nothing.

Student must have 'Seal of Biliteracy' checked off under Student Data>Modify Student>Demographics>Categories in order for it to show up.

BILITERATE_SEAL2

Will print out the seal of biliteracy image on report. Image contains words, "NJ SEAL OF BILITERACY".  The 'W' column will set both width and height of the image. Rotation does nothing.

Student must have 'Seal of Biliteracy' checked off under Student Data>Modify Student>Demographics>Categories in order for it to show up.






CUSTOM IMAGES

Upload JPG or PNG Images to display on the Transcript.

Click the "Manage Custom Image Macros" button to show current custom image macros and to upload new ones.


MISC

Field / Macro

Example Output

Note

BILITERATE_SEAL3

NJ Seal of Biliteracy - Spanish

NJ Seal of Biliteracy - French

Will print the line,  "NJ Seal of Biliteracy -  (language)" for every passed test in World Language Assessments.  Student must also meet graduation requirements to generate line.

If student has no World Language Assessments but does have Seal Of Biliteracy set on Categories screen then macro will generate a single line, "NJ Seal of Biliteracy".

 

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