Transcript Field Reference and Macros

Modified on Fri, Dec 20 at 11:29 AM

TABLE OF CONTENTS

Global Settings
Activities and Awards
Athletics
All Grades Listing
Cumulative
Attendance
Basic Skills Tests
Boxed Grades and GPAs
Community Service
Demographics and Address
GPAs
Previous Schools
District, School and Transcript Information
SAT Test Scores
SAT II Test Scores
Test Scores
Assessment Scores
Grade School Key
SIGNATURES
IMAGES
CUSTOM IMAGES
MISC

Global Settings

Field / Macro	Description
GPA_NUMBER_FORMAT	Override the formatting of all macros that print out a GPA. The default formatting of GPAs is 0.0000. Place the number format in the option field. If format is less decimals than 4, add an R at the end to round the result. Ex. 0.00R
CREDITS_NUMBER_FORMAT	Override the formatting of all macros that print out Credits. The default formatting of GPAs is 0.000. Place the number format in the option field
BOXES_PER_PAGE	Override the default 4 transcript boxes per page limit. Place the new value in the option field.

Activities and Awards

Activities for students are entered in the Student Data.Modify Student.Activities screen. There can be one free form text entry per school year and grade level. Awards for students are entered in the Student Data.Modify Student.Awards screen. The drop down on the screen will contain both activities and awards so you can use this screen for either. There can be multiple awards/activities entry per school year and grade level.

Field / Macro	Example Output	Note
ACTIVITY_x_SCHOOL_YEAR	2010-11
ACTIVITY_x_GRADE_LEVEL	12
ACTIVITY_x_TEXT	Chess Club	Can use SPLIT option to break into multiple lines if no Carriage Returns exist in Activity text
ACTIVITY_ALL	2010-11 Grade: 12 Chess Club 2010-11 Grade: 12 Top Chef
AWARD_x_SCHOOL_YEAR	2010-11
AWARD_x_GRADE_LEVEL	12
AWARD_x_DESCRIPTION	Student of the Month

Athletics/Clubs

Activity macros for displaying participation in sports and clubs based on the Student Data -> Athletics and the Student Data -> Clubs screen.

Only records that have participated flagged are included on the transcript.

Make sure that you flag the Activity (Sport or Club) for Print On Transcript in each school year.

Field / Macro	Example Output	Option	Note
ATHLETICS_x_SPORT	Football or Chess Club		Text comes the Setup.Districts.Activities screen for the school year.
ATHLETICS_x_SEASON	Spring		Text comes from the School Attendance Cycle for that season in the given school year. If that school year does not have that have attendance cycle; the one from the current year is used instead.
ATHLETICS_x_SCHOOL_YEAR	2024-25
ATHLETICS_x_LEVEL	Varsity	Membership	Text comes from Setup>District->Activities->Levels. If Membership is entered into the Option field, then the membership type will appear next to the level. Ex. Varsity Captain or Club President
ATHLETICS_x_MEMBERSHIP	Captain		Returns the membership assigned to the student for the sport

All Grades Listing

These macros will allow you to print any of the transcript grades in a straight list (No boxes). The grades are stored in school year, grade order.

Field / Macro	Example Output	Note
COURSE_DESCRIPTION_x	English 101
GRADE_LEVEL_x	10
EARNED_CREDITS_x	4.125
ALPHA_GRADE_x	A
UNWEIGHTED_NUMERIC_GRADE_x	98
ADJUSTED_CREDIT_REASON_x	Attendance Failure

Cumulative

Field / Macro	Example Output	Note
TOT_EARNED_CREDIT_ALL_BOXES	280.00	Total of all Earned Credits displayed in all boxes
ALL_BOXES_ATTEMPTED_CREDITS	280.00	Total of all Attempted Credits for all boxes

Daily Attendance

Note: There are two ways to calculate attendance totals for transcripts. Either method allows for the total to specify 'Excused' and/or 'Unexcused' absences from school:

Method 1: Displaying attendance that is stored in the Student Transcript Attendance table, which contains only attendance totals, not daily attendance for individual dates. This means the macro's below display based on the totals calculated only when the Update Transcript Attendance Totals tool is run from the Transcript>Print screen. This is beneficial so that the attendance totals for that year never change again, preserving a snapshot of the totals for each school year.

Field / Macro	Sample Output	Notes
STA_UNEXCUSED_ABSENCES_x	7	see above.
STA_UNEXCUSED_TARDIES_x	2	Replace X with grade level
STA_UNEXCUSED_ABSENCES_BOXn	5	Replace N with box number
STA_TOTAL_ABSENCES_BOXn	4
STA_TOTAL_TARDIES_BOXn	5
BOXb_STA_TOTAL_ABSENCES	12	Replace b with box number
BOXb_STA_UNEXCUSED_ABSENCES	3
BOXb_STA_EXCUSED_ABSENCES	9
BOXb_STA_TOTAL_TARDIES	5
BOXb_STA_UNEXCUSED_TARDIES	2
BOXb_STA_EXCUSED_TARDIES	3

Method 2 (recommended): Displaying live attendance totals, meaning the totals you see are being calculated right when the transcript is printed. When the system derives this information, it's constantly referencing the student's actual attendance records from each school year, allowing for more accurate totals.

Field / Macro	Sample Output	Notes
BOXb_ATT_ALL_ABSENCES	6	All unexcused and excused absences for the year. These values are calculated at time of transcript printing from the Attendance Dailies table.
BOXb_ATT_ALL_TARDIES	11	All excused tardies for the year. These values are pulled from the Transcript Attendance table. This table can be updated from the Transcript Print Screen.

Basic Skills Tests

Basic Skills Tests such as GEPA and HSPA. Data is entered in the Student Data.Modify Student.Basic Skills.Testing screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro	Example Output	Note
BASIC_SKILLS_x_NAME	High School Proficiency Test
BASIC_SKILLS_x_CODE	HSPA
BASIC_SKILLS_x_YEAR	2008
BASIC_SKILLS_x_MONTH	MARCH
BASIC_SKILLS_x_MONTH_YEAR	MARCH 2008
BASIC_SKILLS_x_GRADE_LEVEL	11
BASIC_SKILLS_x_READING_SCORE	75
BASIC_SKILLS_x_WRITING_SCORE	75
BASIC_SKILLS_x_SCIENCE_SCORE	75
BASIC_SKILLS_x_MATH_SCORE	75
BASIC_SKILLS_x_LANGUAGE_SCORE	75

Boxed Grades and GPAs

There are four boxes on most Transcripts. Each one is filled with grades and has a GPA / Credits summary at the bottom.

These macros are used to fill that data in. Each box represents grades for a given grade and year. There can be 4 boxes. The variable b represents the box number.

Field / Macro	Example Output	Note
BOXb_GRADE_LEVEL	12
BOXb_HOMEROOM_TEACHER	Smith, Jane	Displays the homeroom teacher for the student in the year of the box.
BOXb_SCHOOL_YEAR	2008-09
BOXb_TRANSFER_FROM	Another High School, USA	This is the previous school code that is stored on the Grade. If there is any text on the option of the field, this text will come before the school name. The name of the school is looked up from the generic codes table "PREVIOUS_SCHOOLS".
BOXb_EARNED_CREDITS_TOTAL	35.00	Earned credits are calculated off of the grades that are printed on the transcript. Use OPTION `S1ORFG` to print credits from Semester Grade if no FG exists.
BOXb_CURRENT_AND_PRIOR_BOXES_CUM_EARNED_CREDITS	75.00	Earned credits are calculated off of the grades that are printed on the transcript. This total will include the grades in box b as well as the grades from all previous boxes. Use OPTION `S1ORFG` to print credits from Semester Grade if no FG exists.
BOXb_ATTEMPTED_CREDITS_TOTAL	35.00	Attempted credits are calculated off of the grades that are printed on the transcript. Use OPTION `S1ORFG` to print credits from Semester Grade if no FG exists. `MPORS1ORFG` to use MP if S1 does not exist
BOXb_GPA	4.2000	The GPA record that has a code of the this box's school year is printed. Any text in the OPTION is prepended to the gpa code. Ex: if the option is W, then W2024-25 might be used as the GPA.
BOXb_GPA2	4.2000	Uses the GPA record that has a code equal to the box's abbreviated school year. Abbreviated school year drops the first two digits from the school year. 2009-10 would be abbreviated 09-10. Any text in the OPTION box is appended to GPA code. Ex: if option is S1, then 24-25S1 might be used as the GPA.
BOXb_GPA3	4.2000	The GPA record that has a code of the this box's school year is printed. Any text in the OPTION is appended to the gpa code. Ex: if the option is W, then 2024-25W might be used as the GPA.
BOXb_GPA4	4.2000	Uses the GPA record that has a code equal to the box's abbreviated school year. Abbreviated school year drops the first two digits from the school year and removes the dash. Ex: "2024-25" would be abbreviated as "2425". Any text in the OPTION box is prepended to the GPA code. Ex: If option had "W" then 2425W might be used as the GPA.
BOXb_GPA5	4.2000	Uses the GPA record that has a code equal to the box's abbreviated school year. Drops the first two digits from the school year (ex: 2024-25 becomes 24-25). Any text in the OPTION box is prepended to GPA code. Ex: If option is U, then U2024-25 might be used as the GPA.
BOXb_GPA6	4.2000	Uses the GPA record that has a code equal to the box's abbreviated school year. Ex: "2024-25" becomes "24-25". Any text in the OPTION box is prepended to GPA code. Ex: if option is FY, then FY24-25 might be used as the GPA.
BOXb_GPA_FORMAT	4.13	The GPA record that has a code of the this box's school year is printed. Place a number in the OPTION BOX to signify how many decimal places you wish to appear (default is 4)
BOXb_RANK	12	The GPA record that has a code of the this box's school year is printed.
BOXb_CLASSSIZE	350	The GPA record that has a code of the this box's school year is printed.
BOXb_SUM_GPA_BY_SCHOOLYEAR	5.0000	The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.
BOXb_SUM_GPA_EARNED_CREDITS_BY_SCHOOLYEAR	3.4530	The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.
BOXb_SUM_GPA_RANK_BY_SCHOOLYEAR	12	The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.
BOXb_SUM_GPA_CLASSSIZE_BY_SCHOOLYEAR	12	The GPA Record that has a type of SUM and the School Year is the same as the school year in this box.
BOXb_COURSE_DESC_AND_ORIG_SCHOOL_CODE_LINE_x	EN101-English 101 (GHS)
BOXb_COURSE_DESC_AND_ORIG_SCHOOL_NAME_LINE_x	EN101-English 101 (Genesis High School)
BOXb_COURSE_DESCRIPTION_LINE_x	English 101	Enter `SHORT` in the Option field and the course's Short Description is used. If `ASTERISK` is added to the option, then an asterisk will appear next to the course IF the grade has the "Grade Transferred From" field filled in. If KEY is added in as an option, then (*x) will appear next to course where x is equal to a unique number code representing where the grade came form. You may print the names of the schools using the macro KEY_x_NAME.
BOXb_COURSE_CODEANDDESCRIPTION_LINE_x	EN101-English 101	Enter `SHORT` in the Option field and the course's Short Description is used. If `ASTERISK` is added to the option, then an asterisk will appear next to the course IF the grade has the "Grade Transferred From" field filled in.
BOXb_COURSE_DESCRIPTION_WITH_FLAGS_LINE_x	English 101(H)	If the course is an honors or AP course; (H) or (AP) will print next to the name. (DCC) for dual credit course. Enter `SHORT` in the Option field and the course's Short Description is used. Enter `showAsterisk` in the Option field and an asterisk will appear next to any course where the grade has the "Grade Transferred From" field filled in. If KEY is added in as an option, then (*x) will appear next to course where x is equal to a unique number code representing where the grade came form. You may print the names of the schools using the macro KEY_x_NAME.
BOXb_COURSE_FLAGS_LINE_x	H	Prints the Flags for a course. H=Honors AP=Advanced Placment and CP = College Prep
BOXb_COURSE_LEVEL_CODE_LINE_x	H	Prints the Course Level Code field for a course.
BOXb_COURSE_SEMESTER_LINE_x	H	Prints the semester code for a course.
BOXb_CODEANDESCRIPTION_WITH_FLAGS_LINE_x	EN101-English 101(H)	If the course is an honors or AP course; (H) or (AP) will print next to the name.
BOXb_WEIGHTED_NUMERIC_GRADE_LINE_x	95	Use OPTION* `S1ORFG` to print value from Semester Grade if no FG exists. (add - after S1ORFG and text after - will appear after grade) Use OPTION* `MPORS1ORFG` to print value from Marking Period grade if no FG or S1 grade exists. Use OPTION* `MPx` or `Sx` to print value from specified marking period or semester grade. *Add `NOFLAG` after any of the above options to eliminate any text from appearing after the grade. Ex: "`S1ORFG NOFLAG"`
BOXb_UNWEIGHTED_NUMERIC_GRADE_LINE_x	97	Use OPTION* `S1ORFG` to print value from Semester Grade if no FG exists. (add - after S1ORFG and text after - will appear after grade) Use OPTION* `MPORS1ORFG` to print value from Marking Period grade if no FG or S1 grade exists. Use OPTION* `MPx` or `Sx` to print value from specified marking period or semester grade. *Add `NOFLAG` after any of the above options to eliminate any text from appearing after the grade. Ex: "`S1ORFG NOFLAG"`
BOXb_ALPHA_GRADE_LINE_x	B+	Use OPTION* `S1ORFG` to print value from Semester Grade if no FG exists. Use OPTION* `MPORS1ORFG` to print value from Marking Period grade if no FG or S1 grade exists. Use OPTION* `MPx` or `Sx` to print value from specified marking period or semester grade. *Add `NOFLAG` after any of the above options to eliminate any text from appearing after the grade. Ex: "`S1ORFG NOFLAG"`
BOXb_ALPHA_OR_UNWEIGHTED_NUMERIC_GRADE_LINE_x	A+ 98	Displays the alpha grade for the course. If there is no alpha grade for course, the unweighted numeric grade will be displayed instead. Does not display both grades. The above OPTIONS* should work with this macro as well.
BOXb_EARNED_CREDITS_LINE_x	2.5000	Use OPTION* `S1ORFG` to print value from Semester Grade if no FG exists. Use OPTION* `MPORS1ORFG` to print value from Marking Period grade if no FG or S1 grade exists. Use OPTION* `S1S2` to print a summed total of Earned Credits for S1 and S2 grade. Use OPTION* `S1` to print Earned Credits for S1 grade. Use OPTION* `S2` to print Earned Credits for S2 grade. Use OPTION* `ALWAYS` to show Credits Value of course if no FG exists.
BOXb_EARNED_CREDITS_LINEV2_x	2.5000	Same as above; but pulls the information from the Student Adjusted Credits table. This feature is NOT needed; the previous macro should be used instead.
BOXb_ATTEMPTED_CREDITS_LINE_x	2.5000	Use OPTION* `S1ORFG` to print value from Semester Grade if no FG exists. Use OPTION* `MPORS1ORFG` to print value from Marking Period grade if no FG or S1 grade exists.
BOXb_ATTEMPTED_CREDITS_LINEV2_x	2.5000	Same as above; but pulls the information from the Student Adjusted Credits table. This feature is NOT needed; the previous macro should be used instead.
EARNED_CREDITS_FROM_GRADES	225.25	Totals the credits from all the grades on the student's transcript. If you enter ONLY_PRIOR_YEARS as an option, then only grades from years prior to the current school year will be added into the earned credit count.
BOXb_ADJUSTED_CREDIT_REASON_LINE_x	Attendance Failure

Community Service

Field / Macro

Example Output

Note

COMMUNITY_SERVICE_HOURS

Community Service Hours: 12

Will display total approved community service hours for student.

You may alter leading text with option field.

Demographics and Address

These are macros that are based on the student record and their address records. If the district is converted to Contacts2, the macros will adjust accordingly.

Field / Macro	Example Output	Note
ADDRESS_BLOCK	Parent/Guardian of Doe, John 1515 Mockingbird Lane Somewhere, NJ 08000	From Mailing Address USE OPTION: PREFERRED_NAME to display student's preferred name. Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_BLOCK2	Mrs. Jane Doe 1515 Mockingbird Lane Somewhere, NJ 08000	From the LR Address Record. Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_BLOCK3	Parent/Guardian of Doe, John 1515 Mockingbird Lane Somewhere, NJ 08000	From the LR Address Record if Contacts1 / Mailing Address if Contacts 2 USE OPTION: PREFERRED_NAME to display student's preferred name. Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_BLOCK4	Doe, John 1515 Mockingbird Lane Somewhere, NJ 08000	Student name and Mailing Address USE OPTION: PREFERRED_NAME to display student's preferred name. Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_BLOCK5	1515 Mockingbird Lane Somewhere, NJ 08000	From the LR Address Record / if Contacts1 / Mailing Address if Contacts 2 Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_BLOCK6	Mr and Mrs. John Doe 1515 Mockingbird Lane Somewhere, NJ 08000	From the LR Address Record. The name comes from the "Mailing Name" field of the address / if Contacts1 / Mailing Address if Contacts 2 Add MAILING anywhere the option text to use Mailing Address instead of Physical
ADDRESS_HORIZONTAL	1515 Mockingbird Lane, Somewhere, NJ 08000	From the LR Address Record / if Contacts1 / Mailing Address if Contacts 2
BIRTH_PLACE	From Student.birthPlaceState or birthPlaceCountry. If state is blank - country is shown
CLASS_OF	2010
ADDRESS_LR_MAILING_NAME	Address name	The value comes from the "Mailing Name" field on the LR (Guardian 1) Address. Uses G1 full name if no Mailing Name has been entered.
CONTACT_HOME_NAME	Mrs. Jane Doe	The value comes from the "Contact Name" field of the Home Contact of the LR Address / Guardian1 if Contacts2
CONTACT_HOME_PHONE	(732) 555-1212	The value comes from the "Phone Number" field of the Home Contact of the LR Address / Guardian1 if Contacts2
COUNSELOR_NAME	Mr. John Counselor
COUNSELOR_NAME2	John Counselor	First Last
COUNSELOR_EMAIL	[email protected]	This value can be found on the Setup.District.Params.Teachers.Modify screen for your counselors.
GRADUATION_DATE	06/30/2009	enter `YEAR` into OPTION box for "June 2009"
HIGH_SCHOOL_ENTRY_DATE	09/04/2003
ORIGINAL_SCHOOL_ENTRY_DATE	09/04/1999	Entry in current School
DISTRICT_ENTRY_DATE	09/04/1999
LAST_FOUR_DIGITS_STUDENT_SSN	2222
STUDENT_CITIZENSHIP	United States
STUDENT_CITIZENSHIP_CODE	2330
STUDENT_DATE_OF_BIRTH	02/17/1995
STUDENT_GRADE_LEVEL	11
STUDENT_ETHNICITY	Asian
STUDENT_ID	0000001
STATE_STUDENT_ID	1234567890
STUDENT_PICTURE		Displays the student photo from the demographics page. The width of the image (in pixels) is stored in the width field. The height should be placed in the option field.
STUDENT_NAME	(Birth/Legal name) John E. Doe	Add FML as option to add the student's middle name and suffix
STUDENT_NAME2	(Birth/Legal name) John Doe	First Last name
STUDENT_PREFERRED_NAME	John E. Doe	Add FML as option to add the student's middle name and suffix
STUDENT_PREFERRED_NAME2	John Doe	First Last name
STUDENT_SEX	M
STUDENT_PREFERRED_GENDER	M	This will produce the student gender from the demographics screen. The current macro shows the birth/legal gender of the student. You may include "DESCRIPTION" into he option box to print the genders description rather than the code (e.g. Female instead of F).
STUDENT_SSN	123-45-6789
WITHDRAWAL_DATE	02/17/2003
YEAR_OF_GRADUATION	2015
STUDENT_HOMEROOM	1234
STUDENT_HOMEROOM_TEACHER	Jane Smith
STUDENT_1ST_PER_ROOM	201
STUDENT_USER_TEXT		Place UserText Code in option box to display UserText value
MERIT_ALL_YEAR_TOTAL	40.0	Total Merit Points All Years
VOCATIONAL_PROGRAM	Plumbing
STUDENT_RESIDENT_DISTRICT_NAME	Genesis High School	Returns the school from a students resident district tracking record
SCHEDULING_TEAM	Team A	Student's team from Demographics page

GPAs

The macros for GPA's contain a GPA code embedded in the name. The GPA codes are setup in the Grading>GPA/Rank>Setup screen, where you replace {GPA} with the actual GPA Code. For example, {GPA}_ATTEMPTED_CREDITS would translate to CUM_ATTEMPTED_CREDITS to print the Attempted Credits for the CUM GPA.

Field / Macro	Example Output	Note
{GPA}_ATTEMPTED_CREDITS	5.000	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_EARNED_CREDITS	5.000	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_EARNED_CREDITS_FROM_RECORD	5.000	Prints Earned Credits from grades included in {GPA}. Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_QUALITY_POINTS	7.0000	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_GPA	4.5500	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_GPA_FORMAT	4.6	Place a number in the OPTION BOX to signify how many decimal places you wish to appear (default is 4)
{GPA}_RANK	2 / 350	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_RANK_TITLE	Valedictorian or Salutatorian	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG) Rank of 1 will produce Valedictorian. Rank of 2 will produce Salutatorian. Otherwise will be blank.
{GPA}_RANKDATE	10/26/2011	Shows Date the EITHER the GPA or Rank was recalculated
{GPA}_RANK_ONLY	2	Shows just the rank number without the class size.
{GPA}_DECILE	4	Enter a grade level in OPTION box to only print for students in that grade. (12 will also include PG)
{GPA}_CLASS_SIZE	350
{GPA}_PERCENTILE	4	Shows the student's percentile rank within their class. Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 4 Percent") "_th" will be replaced with the number plus the appropriate suffix. (e.g. "_th percentile" will be printed as "94th percentile") "_rev" will print the reverse of the number (e.g. "6" will be printed instead of "94")
{GPA}_TOP10PCT	10	Shows the top 10th percent where the student is ranked within their class. Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 10 Percent")
{GPA}_TOP5PCT	5	Shows the top 5th percent where the student is ranked within their class. Can enter text in the OPTION box to print text around the number, using _ as the wild character. (e.g. "Top _ Percent" will be printed as "Top 5 Percent")
GPA (deprecated)	4.5500	This field/macro only works with the Selectable GPA Feature
HIGHEST_GPA	4.0	Prints highest GPA in school for GPA entered into OPTION box
RANK (deprecated)	2 / 150	This field/macro only works with the Selectable GPA Feature
DECILE (deprecated)	4	This field/macro only works with the Selectable GPA Feature
EARNED_CREDITS (deprecated)	5.000	This field/macro only works with the Selectable GPA Feature

Selectable GPA Feature (deprecated)

The selectable GPA feature allows you to specify a GPA when you are viewing or printing your transcripts. This feature is automatically turned on by adding any of the fields above that have a note that reads "This field/macro only works with the Selectable GPA Feature".

Previous Schools

"Previous schools" are free form text fields that are entered per school year, grade level. The data is entered in the Student Data>Modify Student>Previous Schools screen.

Field / Macro	Example Output	Note
PREVIOUS_SCHOOLS_BLOCK	06 St. Mary High School Big Town, NY 07 Littleville Middle School Littleville, NY
PREVIOUS_SCHOOL_x_GRADE_LEVEL	10
PREVIOUS_SCHOOL_x_TEXT	St. Mary High School Big Town, NY

District, School and Transcript Information

These macros are related to your School, District and Transcript Information

Field / Macro	Example Output	Note
DISTRICT_NAME	Genesis Public Schools
FINAL_TRANSCRIPT_TEXT	FINAL
MIDYEAR_TRANSCRIPT_TEXT	MIDYEAR
SCHOOL_ADDRESS_BLOCK	Genesis High School 100 Genesis Ave. Somewhere, NJ 08000	If Student is in INACT school then will print last attended school
HOME_SCHOOL_ADDRESS_BLOCK	Genesis High School 100 Genesis Ave. Somewhere, NJ 08000	Uses Student's Home School
HOME_SCHOOL_NAME	Genesis School
SCHOOL_CEEB_CODE	311088
SCHOOL_NAME	Genesis High School
SCHOOL_PHONE_NUMBER	(732) 555-1212
SCHOOL_FAX_NUMBER	732-555-1212
SUPERINTENDENT_NAME	Mr. John Superintendent
SCHOOL_PRINCIPAL_NAME	Mr. John Principal
SCHOOL_PRINCIPAL_NAME_WITH_TITLE	Mr. John Principal - Principal
TEXT	Text	Prints Text entered into option box
TRANSCRIPT_DATE	01/10/2008
CURRENT_CLASS_SIZE_FOR_GRADE_LEVEL	355	This will default to the student's current grade. Enter grade level into option to get a different grade level size.

SAT Test Scores

SAT Tests scores that are entered in the Student Data>Modify Student>Testing>SAT screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro	Example Output	Note
SAT_x_TEST_YEAR	2007
SAT_x_TEST_MONTH	September
SAT_x_VERBAL_SCORE	400
SAT_x_MATH_SCORE	400
SAT_x_WRITING_SCORE	400

SAT II Test Scores

SAT II Tests scores that are entered in the Student Data>Modify Student>Testing>SAT II screen. It is better to use the Test Scores macros; they will print all types of test scores in one list.

Field / Macro	Example Output	Note
SATII_x_TEST_YEAR	2007
SATII_x_TEST_MONTH	September
SATII_x_SCORE	100
SATII_x_TEST_NAME	Biology

Test Scores

The test scores included are SAT, SAT II, ACT, AP, Basic Skills Testing and PSAT. Individual test scores can be hidden from the transcript by unchecking the print on transcript flag on the appropriate student's test scores screen. The data is entered in the Student Data>Modify Student>Testing screens.

Field / Macro	Example Output	Note
TESTSCORE_x_NAME	SAT
TESTSCORE_x_MONTH	September
TESTSCORE_x_YEAR	2008
TESTSCORE_x_SCORES	Verbal 400 Math 400 Writing 400

Assessment Scores

Individual test scores can be hidden from the transcript by unchecking the print on transcript flag on the appropriate student's assessment scores screen. The data is entered in the Student Data>Modify Student>Assessments screens.

Field / Macro	Example Output	Note
ASCORE_x_NAME	SAT (Mathematics)	The Test Name; and if there is an exam name; it will print in parentheses next to it.
ASCORE_x_MONTH	September
ASCORE_x_MONTH2	Sep	Uses first three letters of the test month.
ASCORE_x_YEAR	2008
ASCORE_x_SCORES	Verbal 400 Math 400 Writing 400	Scores must have the ''Transcript" column checked off on the Assessments -> Setup -> Assessments -> Modify Assessment screen
ASCORE_x_SCORES2	Mathematics I Score 460	Displays the exam name before the scores. Option NOEXAM_test will omit the exam name for test scores of type _test. You may follow NOEXAM_ will a comma separated list as well so NOEXAM_SAT,PARCC would be an acceptable value.
ASCORE_x_TEST	SAT	Just the test name
ASCORE_x_EXAM	Mathematics I	Just the exam name
OMIT_PARCC_ASSESSMENT		The existence of this field on your transcript will omit any PARCC scores a student may have. This macrodoes not print a value of any sort on the transcript.

Grade School Key

Names of the school from which a grade was issued. Used in conjunction with KEY option for course description macros.

Field / Macro	Example Output	Note
KEY_x_NAME	Genesis High School	Will print the school name of either the Genesis School or the Grade Transferred From school name (found in Generic Code list, GRADE_HISTORY_PREVIOUS_SCHOOLS)

SIGNATURES

Signature images for staff

Field / Macro

Example Output

Note

STAFF_SIGNATURE

Will return the signature image of a specific staff member if a specific Staff ID/Teacher ID (ex. 1001) is entered into the option.

Will return the signature image of a staff member marked as Principal on the Staff screen if used with option principal

Will return the signature image of the staff member set as the students VP on the student demographics page if used with option vicePrincipal

Will return the signature image of the staff member set as the students counselor on the student demographics page is used with option counselor

Example of "Option":

IMAGES

Images to display on the Transcript

Field / Macro

Example Output

Note

BILITERATE_SEAL

Will print out the seal of biliteracy image on report. Image contains words, "NJ SEAL OF BILITERACY". The 'W' column will set both width and height of the image. Rotation does nothing.

Student must attain the 'Seal of Biliteracy' via student's Assessment>World Languages tab in order for it to appear.

This can be manually overridden by checking off 'Seal of Biliteracy' under Demographics>Categories

BILITERATE_SEAL2

Will print out the seal of biliteracy image on report. Image contains words, "NJ SEAL OF BILITERACY". The 'W' column will set both width and height of the image. Rotation does nothing.

Student must attain the 'Seal of Biliteracy' via student's Assessment>World Languages tab in order for it to appear.

This can be manually overridden by checking off 'Seal of Biliteracy' under Demographics>Categories

CUSTOM IMAGES

You can now Upload JPG or PNG Images to display on the Transcript.

Click the "Manage Custom Image Macros" button to show current custom image macros and to upload new ones.

The macro would be the name of the file you uploaded with IMG_ in front of it.
For example: IMG_IMAGENAME.JPG

MISC

Field / Macro

Example Output

Note

BILITERATE_SEAL3

NJ Seal of Biliteracy - Spanish

NJ Seal of Biliteracy - French

Will print the line, "NJ Seal of Biliteracy - (language)" for every passed test in World Language Assessments. Student must also meet graduation requirements to generate line.

If student has no World Language Assessments but does have Seal Of Biliteracy set on Categories screen then macro will generate a single line, "NJ Seal of Biliteracy".