How to Create Student Portal Accounts
CONTENTS
- Overview
- Auto-Create Student Accounts with the Student User Manager Task (Recommended)
- Import Student Accounts from an Excel File
- What is the URL of our Student Portal?
Overview
There are two main ways districts can accomplish this:
- Utilizing the "Importing Logon Ids" import tool via Parent Access>Setup>Users>Import
- Utilizing the the Student Module User Manager task.
Essentially, when using the "Importing Logon Ids" import tool, the set up for the import is the same between creating "student" accounts and "parent" accounts.
The main difference when using the import tool to create STUDENT portal accounts is to set the USER_TYPE column on the excel file you create must be STUDENT rather than GUARDIAN.
You will still see the new logon IDs via Parent Access>Setup>Users within Genesis - it will just have a User Type of S / Student.
Auto-Create Student Accounts with the Student User Manager Task (Recommended)
We also have a Student Module User Manager Task that can be set up and enabled in Core > Scheduler.
This is a task that can be set up to create student accounts automatically. Click here for more information.
There are scenarios written out on the Student Module User Manager task page to assist districts in setting it up.
Import Student Accounts from an Excel File
- Go to Parent Access>Setup>Users Import.
- Review the information listed on the first import tool on that screen.
- Create an excel file with the proper headers. The district is responsible for creating an excel file with all of the info (LOGONID, USER_TYPE, LAST_NAME etc.)
- PROPER HEADERS =
- The following columns must exist (in any order): (LOGINID or LOGONID)
- The following columns are optional: LAST_NAME, MIDDLE_NAME, FIRST_NAME, CONTACT_TELEPHONE, MUST_CHANGE_PASSWORD, USER_TYPE, ENABLED, STUDENT_ID, DEFAULT_MODULE, ACTIVE_DIRECTORY and DIRECTORY_LOGON_ID.
- PROPER HEADERS =
- To create STUDENT accounts, you MUST include a USER_TYPE column in the file - and THEN have STUDENT filled in for each student record.
- When your excel is ready, click "Choose File" and locate the excel on your computer.
- Click "Upload File."
- You will see a LOG to show you what was imported and what skipped.
PLEASE NOTE! Districts are responsible for creating the excel file to import student portal logon IDs via Parent Access>Setup>Users>Import. The formatting can be found on the screen. Simply create an excel file, with the proper headers, and add in the logon IDs you have for your students. To create Parent or Student Portal Accounts, create an excel spreadsheet using the following rules:
To help assist, we have a report writer report listed on the Useful Reports page, which can be downloaded to your desktop, and then imported back into your system via Parent Access>Reports>Import. |
Please note: the main and most important differences when creating Student Portal accounts en masse with the import tool:
- If you are importing an excel file via Parent Access>Setup>Users>Import, the user type (Column: USER_TYPE on the excel file) will need to be STUDENT
- The URL students will logon with will point to your STUDENT PORTAL url. If you are an ASP customer, the url should just be: https://students.c1.genesisedu.net/districtname. If you are not an ASP customer, the url may be different.
What is the URL of our Student Portal?
If you are an ASP customer, the url should just be: students.c1.genesisedu.net/districtname
If you are not an ASP customer, the url may be different. Contact Genesis Support for additional details on that.
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