Gradebook Maintenance Screen

Modified on Wed, Jan 31 at 2:14 PM

Gradebook Maintenance

The Gradebook>School Setup>Maintenance>Gradebook Maintenance tab contains Grading Related Options, Gradebook Configuration Options, and various functions and tasks you can run for your school's gradebooks.

Here is a detailed list of these options and their functionality:

Parameter	Description
Show "Update all Grades" link on Post Grades Screen	This controls whether a teacher has the "One Click" ability to update a student's Report Card grade based on the Gradebook grade.
Allow "Update all Grades" link on Post Grades Screen to update Final Grade	This allows the "One Click" ability to update a student's Report Card Final Grade based on Gradebook final grade.
Show Gradebook Projected Final Grade	This option controls whether the GB final grade is displayed on the "Post Grades" screen.
Calculate Projected Final Grade using posted MP grades and gradebook grades	If this option is set to yes, then the projected final grade will be calculated using posted MP grades and the Gradebooks grades that have not been posted. Any grade below the minimum will be automatically converted to minimum grade for the MP.
On Post Grades screen for alpha grading, display QP's calculated for final grade projection
Show District Projected Final Grade	This option controls whether the projected district final grade is displayed on the "Post Grades" screen.
Show 'Update All Subject Grades' button on Elem. Post Grades Screen
Allow teachers to configure which grade to push when clicking 'Update all Grades'	If this is set to Yes, then a new option will appear for the teachers in their profiles Preference screen. The field that will appear is "The 'Update all Grades' link will push this Grading Type".
Allow Marking Period and Final grades to be changed for the previous school year (2017-18)
All assignments created by a teacher should be for Parents Module	This option controls the "For Parents" flag when assignments are created. If this is set to Yes, then all assignments are marked for Parents Module and the teacher will not be able to overwrite this.
Show merged gradebooks on Post Grades screen	If you switch this to Yes, then students from gradebooks merged with the selected course will appear on the Gradebook -> Post Grades and will be able to be graded
Letter grade to post when student exam is marked as exempt	Allows the school to select a letter grade that will post when the teachers hit Update All Grades and an exam is marked as exempt
Allow Grade Change Requests	By checking this, teachers will be able to submit Grade Change Requests for previous marking periods.
All assignments created by a teacher should be for Parents Module	Setting this to YES will force every assignment in that school to be displayed in the parent module. This overrides the Default setting in the profile. Selecting NO will let the teachers choose yes/no for each of their assignments.
Allow Marking Period and Final grades to be changed for the previous school year	Allows grades to be updated/recalculated for the prior school year.
Allow teachers to post comments to Parents Module	This option allows teachers to post comments to the Parents Module from the Grade Assignment screen.
Actions display for discipline screen	This controls how or if the actions for Student Discipline incidents are displayed on the Gradebook.Gradebook.Student.Discipline screen.
Treat a Trimester course like a Cycle course (Trimester courses will include all assignments in grade calculation)	If set to Yes, this option will have the gradebook calculate trimester course grades based on all grades in a gradebook. (Ex. T1 course grade would be based on all assignments from MP1 and MP2)
Treat a Semester course like a Cycle course (Semester courses will include all assignments in grade calculation):	If set to Yes, this option will have the gradebook calculate semester course grades based on all grades in a gradebook. (Ex. S1 course grade would be based on all assignments from MP1 and MP2)
Class Attendance total to show on Post Grades screen	This option allows you to show the Current Marking Period attendance or both the Current Marking Period and Year to Date attendance totals.
Allow attendance to be taken on past and future dates	If this is set to No, then teachers in the Gradebook will only be allowed to take attendance for the current date.
*Show Extra Credit * category for assignments**	This option will suppress the * Extra Credit * category on the Add and Modify assignment screens.
Automatically make assignments available to Parents if all students have a grade (Runs nightly):	This option enables a Genesis process that runs nightly in the System Maintenance. This process goes through all assignments in teacher's gradebooks. Each assignment is analyzed and checked to see if all students have been given an assignment grade or flagged with a special grade (ie. Absent). If so, the assignment will be updated to be shown in parents module.
Have a popup appear for teachers when one of their students has checked into or out of a turnstile event	Set this to yes to allow for the popup.
Allowed minutes for Turnstile Event	When a checkin is created in the gradebook, this is the amount of time until a student is automatically checked out. Set to 0 if you do not want the students to be automatically checked out.
Allow teachers to update students location for Turnstile events	This allows teachers to update a students location based on events setup for the gradebook
Allow school assignments to be propagated to gradebooks
Allow document upload for assignments from Parents/Student Module
Document Type for uploaded documents	Must be a course section document type to appear in list
Only show marking periods that a course is graded in	This option controls what marking periods are displayed for a gradebook. If this is checked, only marking periods where the gradebook gives a grade will be displayed for the gradebook.
Text to appear above teacher IEP signature box	This text will appear above the teacher signature box when signing an IEP
Text to appear above teacher I&RS signature box	This text will appear above the teacher signature box when signing an I&RS
Text to appear above teacher 504 signature box	This text will appear above the teacher signature box when signing a 504
Default value for 'Display note on Student Data -> Notes screen'	If this is set to Yes, then the check box for 'Display note on Student Data -> Notes screen' on the Student Note screen will be defaulted to checked when adding a new note.
Allow assignments to be a fixed percentage towards the MP Grade	This option is only available in gradebooks that calculate their MP grades using Total Points. By checking this potion, an assignment will be able to be configured to be worth a fixed percentage of the MP Grade.
Allow teachers to hide assignment grades in Parents Module	By selecting Yes, this will allow teachers to hide assignment grades from parents even though the assignment is being shown in the Parents Module.

Gradebook Function and Action Task List

There are additional tools and functions you can run for Gradebooks, if applicable, via Gradebook>School Setup>Maintenance>Gradebook Maintenance.

Option	Notes
Initialize Gradebooks	You can initialize any gradebooks that have not yet been accessed by teachers in (School Name.)
Update Grade Calculations to the School Default	This function will update every gradebook to the schools default calculation percentages in (School Name)
Student Updates
Update Student Names to the Default Student Name Format
Update Student Emails in the Gradebook to the email address from the Student Contact	This function will update the student emails in all gradebooks to the email address from the Student Contact for (School Name.)
This function will drop students from gradebooks in (School Name) who are active but not scheduled into the course. If the gb status date is before the start of school, the student will be deleted from the gradebook.
This function will hide dropped students from gradebooks in (School Name.)
Assignment Updates
Update Assignments to Show in Parents Module	This function will update every assignment in (School Name) to show in Parents Module
Teacher Profile Updates
Update Teacher Profiles to default the For Parents flag to Yes	This function will update every profile in (School Name) to default the 'For Parents' flag to Yes on assignment creation
Update 'Default Spreadsheet' for Teachers	This function will update the 'Default Spreadsheet' for every teacher to (Selection in Dropdown)
Update 'Display Earned/Attempted Totals' in Teacher Profiles	This function will update every profile in (School Name) to set the 'Display Earned/Attempted Totals' to (Selection in Dropdown)
Update 'Show Student Average in Parents' in Teacher Profiles	This function will update every profile in Genesis High School to set the 'Show Student Average in Parents' to (Selection in Dropdown)
Update 'Display Student MP Averages' in Teacher Profiles	This function will update every profile in (School Name) to set the 'Display Student MP Averages' to (selection)
Update 'Display Assignment Overall Grade' in Teacher Profiles	This function will update every profile in (School Name) to set the 'Display Assignment Overall Grade' to (selection)
Update 'Dropped Grade' field for Teacher Profiles	This function will update every profile in (School Name) to set the 'Dropped Grade' to (selection)
Update Teacher Profiles to hide user icons	This function will update every profile in (School Name) to set the 'Hide User Icons for Students' to (selection)
Update Teacher Profiles so 'Display IEP Icon for students' flag is set to Yes	This function will update every profile in (School Name) to default the 'Display IEP Icon for students' flag to Yes.
Update Teacher Profiles so 'Display 504 Icon for students' flag is set to Yes	This function will update every profile in (School Name) to default the 'Display 504 Icon for students' flag to Yes.
Update Teacher Profiles so 'Display Medical Icons for students' flag is set to Yes	This function will update every profile in (School Name) to default the 'Display Medical Icons for students' flag to Yes.
Grading Updates
Recalculate Assignment and Marking Period Grades	This function will recalculate all assignment and MP grades in gradebooks for Genesis High School. This should be used if a new profile is pushed out to teachers with different Grade Values.
Recalculate Incomplete/Missing Grades in Marking Period	This function will recalculate any assignment grade that is flagged as incomplete or missing for (Marking Period selection). This should be used if the missing or incomplete percentage has been changed in the school profile.