Custom Reports: Student Data

Modified on Thu, Jun 13 at 8:15 AM

Overview

The following are Example Reports that were created using the Genesis Report Writer.

You may Download any of the reports listed, Install them onto your Genesis, and Change/Edit as necessary.


PLEASE NOTE:    These reports were created by customers or Genesis support, and may not do exactly what your district needs, so please read the descriptions carefully. It is also important that you run tests to ensure it's producing the information and results needed. Some editing may be required for the report to work as you need it to, and you can make these changes using the Report Writer. If you are unfamiliar with writing reports in Genesis, it is strongly recommended you watch a Report Writer training video.


READ FIRST - How to install custom reports onto your Genesis System


Student Data reports available for download:


Report InfoSample Output
Base Report - Download Report

This student data report is meant to be a foundation every time you start a new report. This can be imported or copied, and you can then add more elements into it. The report comes with a generic set of student data, filters, report parameters, and sorting options to start you off with.


Created by: Greg

Last updated: March 2020


Student Bus Data Report - Download Report

This report is used to create separate rosters of students on each bus, for the purpose of distributing to bus drivers. It has a page break per each bus route, and also includes bus number, bus stop, and time. The student's photo, guardian 1 & 2, address information, and medical conditions are also included.


Created by: Genesis

Last updated: May 2023


Cafeteria Notes Report - Download Report

The Cafeteria Notes report will list students who have information in the "Cafeteria Notes" field of their Medical Health Record screen. This information is for dissemination to Cafeteria staff - and others - regarding students who should not consume certain foods. Some 3rd party Cafeteria systems can accept this information directly via their interface with Genesis. This report is designed to print out the same information if your Cafeteria application cannot accept "Cafeteria Notes" directly from Genesis. Check with your nurses to determine if they are utilizing the Cafeteria Notes field of students' records.


Created by: Genesis

Last updated: May 2023


Student Contact Records with Issues - Download Report

Lists Contact records that it diagnoses as having a variety of issues:

  • Identify more than 1 person
  • Do not contain a name
  • Use a phone number as a name
  • Are duplicate

Use this report to identify students with Contact records that need to be cleaned up. The report also specifies what might be/should be/can be done to clean each record.


Created by: Genesis

Last updated: May 2023


Simple Student Email Report - Download Report

This report just has Student Name and Student Email. It can be modified as needed.

Created by: Genesis
Last updated: May 2023
Email Address of Student + Guardian 1 & 2 - Download Report

This is a simple report writer report using the StudentContact2Summary table. It just has columns for:

  • Student ID
  • Student Last Name
  • Student First Name
  • Student Email Address
  • G1 Email Address
  • G1 First Name
  • G1 Last Name
  • G2 Email Address
  • G2 First Name
  • G2 Last Name


Created by: Genesis

Last updated: May 2023


Student Email Report by HR, Course Section, or Teacher - Download Report

This report lists student's own primary email and allows students to be selected by their Homeroom, or by a course section or by a teacher. it is designed to extract student emails for use with Google or similar products.

Created by: Genesis
Last updated: May 2023
Students by Family Code-Families Report - Download Report

List students by family codes.

Created by: Genesis
Last updated: May 2023
Siblings in the District Report - Download Report

Siblings in the District - Report will list all active students in any in-district school, and their active enrolled siblings (with sibling's school).

Created by: Greg
Last updated: July 2020
Student Enrollment Counts by School - Download Report

District Enrollment by School - This report computes total enrollment by school and grade using ONLY whether or not the student is marked "ACTIVE" on the *day the report is run*.  Because this report needs to run when there are neither Daily Attendance records nor Registration dates accurate for "today", this is the only method of determining whether or not a student is currently "registered".

Created by: Genesis
Last updated: Aug 2016
Student Profile Form with Photo - Download Report

This is an "internal use only" Student Profile form - One sheet is printed for each student with a student's contact information summary, a photo, student contact information (student's own email and cell #), medical information summary (public information only) and other bits of information. There is an option to include coded custody restrictions. This form contains all contact information, regardless of custody restrictions and SHOULD NOT be sent home if there are custody concerns. It is intended for 'internal use only'. Custody restrictions are coded as follows (when displayed): C means "cannot see person", S means "cannot speak to person" and G means "Cannot leave with (go with) person".

Created by: Genesis
Last updated: May 2023
Student Photo Sheet - Download Report

Prints a list of students with basic information and their photo.

Created by: Genesis
Last updated: May 2023
Student Full Name Report - Download Report

Constructs a full student name: first, middle, last + suffix E.g. John Marshall Smith III - Uses a middle name if it is provided, or a middle initial if there is no middle name, or omits completely if there are neither.

Created by: Genesis
Last updated: May 2023
Student by Language Report - Download Report

Prints a list of students by either their Primary or Home Language Code - Search by Language or by Language Code Number.

Created by: Genesis
Last updated: Nov. 2023
Locker Status Report - Download Report

Find and list lockers various ways: All lockers, only unassigned lockers, only assigned lockers, lockers without room assignments, inactive lockers. Sort by students, lockers, rooms and various combinations thereof.

Created by: Genesis
Last updated: May 2023
Simple Student Locker Report - Download Report

Built-in Locker report is Report # 21365.

This report can be customized. The columns included are:

  • School Code
  • Student Name
  • Student ID
  • Grade Level
  • Locker
  • Locker Combination


Created by: Genesis

Last updated: May 2023


Basic Skills Test Scores Export - Download Report

This report will export all Basic Skills Testing data based on Test Code, Month, and Year for immediate import into the Assessments module.

Created by: Genesis
Last updated: May 2023
Student User Flag Report - Download Report

This report allows you to select multiple user flags so you can see which ones a student has checked off.

Created by: Genesis
Last updated: May 2023
Student User Text Fields Reports

Student User Text Report - Download Report

This report will allow you to select a school's user text in a dropdown and get results for students 


Blank User Text Values Report - Download Report

This report will allow you to locate students who do not have a user text filled in. Filters on "count of rows" = 0.

Created by: Genesis
Last updated: May 2023


Student User Text:Blank User Text Values:

Student Post High School Plans Reports

Student's Post High School Plans Report - Download Report

This report lists students with their "Post HS Plans" data. This report does not list specific college information. It relies on the information in the "PostHSPlans" table.

Post High School Plans with Colleges - Download Report

This is a completely different take on student's post high school planning. It contains a separate section for each student listing the colleges they have applied to, their application status and other data - if you have entered this data into Genesis. All of their other post high school information (all the information listed in the above report) appears in students' section headers.

Created by: Genesis
Last updated: May 2023


Student's Post High School Plans:Post High School Plans with Colleges:
List of Seniors Taking Multiple World Language Courses - Download Report

This report produces a section for every senior taking multiple world language courses, listing those courses. You must enter the department code for your world language department.

Created by: Moorestown
Last updated: May 2023
Student Conferences by Staff Member Report - Download Report

Report produces a list of Student Conferences for either all students or selected students by either all staff members or a single selected staff member.

Created by: Genesis
Last updated: May 2023
Daily Student Roster Export - Download Report

This report exports student rosters for courses active today. It produces a correct roster for all courses for all schools or one school for "today". It can also produce rosters for all courses meeting anytime this year.

Created by: Genesis
Last updated: May 2023
Student Notes Reports

For Teachers - Download Report
Users can only see their own notes.

For Administrators - Download Report
Can pull all notes made for any student.

Created by: Genesis
Last updated: May 2023

For Teachers:For Administrators:
Student Location by Block - Download Report

This report will display the students location by block.
Can be run by student list, semester, or period.

Created by: Genesis
Last updated: May 2023
Birth Country Totals by Grade Level - Download Report

Lists all Countries with students, and has totals of students per birth country, per grade level.

Created by: Greg
Last updated: May 2023
Extracurricular Activities Roster - Download Report

Creates rosters of students in clubs/activities based on current year data on the student "Awards" tab. Contains photo, today's attendance, and emergency contact information. This is similar to the field trip reports above, but are intended for school administrators to maintain lists for emergency purposes (NJ 18A:39).

Created by: Greg
Last updated: May 2023
Student Count Summary - Download Report

This report gives a summary of students in various categories based on their next year assignments to schools and grades.

Created by: Genesis
Last updated: May 2023
Student Next Year Assignment Detail Export -Download Report

This report exports an Excel file with a line for each student based on their next year school and grade assignment. The export can be used to count students in various categories (male, female, Spec Ed, 504, etc).

Created by: Genesis
Last updated: May 2023
Student Category Totals by Grade Level - Download Report

This report was put in place to assist districts with completing the new "Road Forward: Spring Data Assessment Collection" report. This report may be run by school or student list. The report does a page break per grade level, listing the following totals by grade: Race, Free/Reduced Lunch, English Learners, Special Ed, Migrant, Military Connected, and Homeless.

Created by: Greg
Last updated: March 2021

Student Category Totals by Homeroom - Download Report

Lists all school rooms marked as "Homeroom" that have at least 1 student enrolled.
Then lists totals and percentages for each room, per category (gender, spec ed, race, etc).

Created by: Greg
Last updated: Aug 2022
Lunch Tracking Report - Download Report

Reports all Lunch Tracking records and changes for each student in the current school year. Records will be sorted by Student ID by Start Date.

Created by: Genesis
Last updated: May 2023
Basic Skills Tracking Report - Download Report

Lists all Active Students and their Title 1 Status for Language, Math, and Science.

Created by: Genesis
Last updated: May 2023
Shared Time Student Tracking Report - Download Report

Lists all Active Students that have Shared-Time Tracking Records.

Created by: Genesis
Last updated: May 2023
Homeless Tracking Report - Download Report

Lists all Active Students with an active Homeless Tacking Record in all Schools.

Created by: Genesis
Last updated: May 2023
Student Emergency Information Sheet - Download Report

This report prints a strip of information, including photographs and medical "need-to-know" information, for each student. The medical information is extracted from the Nurse's public "need to know" field for each student (the same text that appears as a tool tip for the icons in the student's Student Information Bar). Guardian and Emergency Contact information included.

Created by: Genesis
Last updated: May 2023
Student Programs and Schedule Information - Download Report

This report will provide the students basic demographics information, scheduled courses, and programs such as basic skills.

NOTE:: Once the report has been loaded into your system, the columns for the basic skills records will need to be modified to look for your schools specific basic skills program code.
If you are unsure how to adjust the report, please reach out to the help desk.

Created by: Katy G.
Last updated: Aug 2023
Before and After School Child Care - Download Report

This report will list all students who have a checkbox on their Demographics > Childcare tab, for either "before" or "after" school care. Will export student childcare schedules based on the weekdays checked off.

Created by: Greg C.
Last updated: Jan. 2024

NJ A41 Transfer Card - Download Report
Download PDF Template


Have Genesis fill an A41 form for a single student. Form must be generated for a student ID.
NOTE1: Prior to running this report, student should be withdrawn with "Record students Next School?" populated. This shows in the "Transferred to CDS" field on their Tracking tab.
NOTE2: Information about student's new school can be populated on the Setup > State Schools screen. Student's former school information can be configured under Setup > Schools.
NOTE3: Proof of Age and Forwarding Address are two fields that must be entered by hand when running the report.

Created by: Greg C
Last updated: April 2024

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