Creating a New Calendar Event (Including a New Closed Day of School)

Modified on Fri, Feb 23 at 9:52 AM

Create a Calendar Event

Adding a New Calendar Event

This procedure works equally well to add Events to the District Calendar or a School Calendar.

  1. For a District Calendar Event go to the Calendar>District Calendar>Calendar Setup>New Event screen.  For a School Calendar, go to the Calendar>School>Calendar Setup>New Event screen.
  2. Click on the New Event tab. This brings up the New Event screen (District New Event screen shown):
  3. Enter a Description for your Event ("Spring Vacation")
  4. Select a Type. (Event Types can be found via Calendar>District>Calendar Setup>Event Types.)
  5. Select either:
    • A single date (e.g. 10/12/2017)
    • A range of dates (e.g. 4/10/2017 - 4/14/2017)
  6. Indicate whether Attendance is taken or not.  Attendance should NOT be taken if school is NOT in session on the selected day(s) for example.
  7. Click "Add" to create the Calendar Event.
  8. Go to Calendar>Setup and click "Reconcile Attendance Records."

Adjusting Cycle Days

There are a few ways to adjust the Cycle Days for your School Calendar:

  • Change the Cycle Day for a single date
  • Adjust all School Days from a chosen date forward/backward.

Adjusting the Cycle Day for a Single Calendar Date

Step 1: Go to the Calendar>School screen. Then select the School you are working on from the drop down.

Step 2: When looking at the School's Calendar, click on the corresponding box of the Date you are adjusting. This can be any day during the Selected School's start and end dates.

This will bring you to a new screen, which represents only one Calendar Day for one School. Changing information here will only affect one date.

Step 3: Choose the appropriate Cycle Day for the selected School Day.

Step 4: Optionally set the Cycle Day2 if your school has configured a second Cycle Day scheme.

Step 5: Click Save Calendar Day to confirm changes.

Adjusting Multiple Dates for One or More Schools

This procedure will allow you to adjust all Cycle Days, starting on a chosen Date, for the remainder of the School Year.

Go to the Calendar>Setup screen, where you will find the tool: Adjust Cycle Days

Adjust Cycle Days Starting on this Date: This is the first day your Cycle Day Adjustment starts on. The same adjustment will be made to all School Days of selected school(s) from this Date, up until the last day of the School Year. If you are adjusting Cycle Days due to a Snow Day or other Closure, this date should be the first day the students return to school.

School: Select the school that the Cycle Days adjustment will take affect on.

Direction: This option will determine the direction of the adjustment for each day. If Adjust Cycle Forward is chosen, the tool will adjust every school day Forward in the Cycle Sequence, by X amount of days.

In this example, we are starting the adjustment on the 18th. If the 18th is currently an 'A' Day, this tool will turn the 18th into a 'B' Day, since we are adjusting forward by 1 day.

If the 19th is currently a 'B' Day, it will turn into a 'C' Day. Each day will assume the next Cycle Day in the sequence, and so on, according to the above configuration.

Cycle Day Order: Select the Current sequence order of your Cycle Days. Are the days labeled A, B, C, and D? Or D, C, B, then A?

Days to Adjust: This indicates how many days you would like to adjust. In the above example, we selected 1 Day. Adjusting the days Forward using 2 Days will turn an 'A' Day into a 'C' Day.

Click "Adjust Cycle Days" to perform the change.

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