Overview

This article is for districts who have an established connection between Genesis and Google Classroom. Please see API Project Setup to read more about the setup of the Google Classroom API. The intent of this article is to provide a walkthrough on quickly setting up your Google Classroom for the upcoming school year.

Pre-requisites

Before continuing with the creation of classrooms, first complete the following tasks within Genesis:

• Finalize Schedules - Verify class-sections have been created and populated with students. Each section will create 1 gradebook, as long as at least 1 teacher and 1 student are assigned to the section.
• Setup / Initialize Gradebooks - Run through the normal administrative gradebook setup tasks (setup school profile, initialize gradebooks, etc). More information on this here: Gradebook School Setup
• Connect Genesis with Google - Verify that the connection is already showing as enabled on the Setup > Google > Classroom Setup > Settings screen. If the green checkmark does not show, be sure the steps in the following guide have been completed. Here are the first-time setup procedures for linking Genesis with Google: API Project Setup
• Verify Google Email Addresses - Confirm that all new student and staff have been issued a Google email address, and verify there are no issues showing on the Setup > Google > Email Setup Verification screen.

Mass Create Classrooms for Teachers

1. Go to Setup > Google > Classroom Admin > Gradebooks to see a list of all gradebooks in your school. Verify the correct list of Gradebooks is displaying.
2. Check off all Gradebooks on the left side. Optionally, uncheck any Gradebooks that you do not wish to create classrooms for
3. Click or hover cursor over the Sync Options button
4. Within Sync Options, select the Create Classrooms and Invite Teachers tool, to turn the selected Gradebook(s) into Google Classrooms.
5. On the same page, check off all of the same Gradebooks again.
6. Click or hover cursor over the Sync Options button
7. Within Sync Options, select the Roster Selected Classrooms tool, to roster the scheduled students into the Classroom, as well as automatically rostering students with additional schedule changes in the future. 

Verify Classrooms

• Verify the Classrooms are being created properly. You can check the status of the created Google Classrooms on the Setup > Google > Classroom Admin > Google Classrooms screen. Here is an explanation of each 'state' the Classroom may show as:

PROVISIONED - The teacher has been assigned a Classroom, but has not 'accepted' yet

ACTIVE - Teacher has accepted the Classroom from their Google account, and can now work in the Classroom. Students can now access the CA

DECLINED - The teacher has 'declined' to accept their assigned Classroom

ARCHIVED - Indicates the Classroom has been 'archived' within Google

• You can also check the status or troubleshoot a specific teacher's list of Classrooms on Google, by going to Setup > Google > Classroom Admin > Live Check Classrooms, searching by the teacher's Google address, and click Find Classrooms for Teacher
• If a Classroom is not being created or not functioning properly, you may check the logs for further detail, by searching within the Setup > Google > Classroom Admin > Logs screen.
• The following guide can be used to troubleshoot any additional issues, and helps to resolve common errors and frequently asked questions: Google Classroom Troubleshooting Guide FAQ
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