Audit Trail FAQ

Modified on Tue, Feb 27 at 1:18 PM

Q: What is auditing?

A: This is a tool for admins to review data. Using various data tables, an admin can look through some audits to locate any additions, deletions and/or modifications to a field of data.

So, for example, if a Student Name was altered - an admin can to Admin>Audit Trail>Updates/Deletes and run a search on the "Student" data table. In the "Field" dropdown, there will be a field named "studentName."

If you search on that, you'll get results for any updates to a student's name:

Q: What are my options on the Audit Trail tab?

A: The subtabs are: Registration, Updates/Deletes, Inserts, Tasks, Views, and Reports.

  • Registration - this allows you to view when a student record was registered, reentered, transferred and/or withdrawn in the system.
  • Update/Delete - this allows you to view any updates or deletions within various data tables in the system.
  • Inserts - this allows you to view when a specific piece of data was entered/inserted into the system.
    NOTE: Field values on this screen MAY NOT represent the value of field when inserted. Screen should be used to verify creation fields only.
  • Tasks - this allows you to view when a specific tool/task was run in the system.
  • Views - this allows you see when a user accessed a specific data table in the system.
  • Reports - this allows you to view when a report was run and who may have queued it.

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