Grading Collections

Modified on Wed, Feb 28 at 10:38 AM

Grade Collections

A Grade collection represents each individual time a grade (and optionally, comments) is collected by the school for a individual student, course and section.

These collections are configured on the Grading>Setup> Collections screen.

If collections have not been setup in the current school, you can click on the "Click here to run automatic collection / cycle generation" button to create a default set of collections that work in most schools.

Grade Collection Options




A unique code that represents this grade collection. Do not use spaces or any special characters for the code. Common codes user are: MP1, MP2, MP3, MP4, FG, ME, and FE.


A verbose description of this collection. Common descriptions are Marking Period 1, Midterm Exam and Final Exam.

Is Grading Period?

If a collection is a Grading Period, the collection will appear in the dropdown on the Grading -> Grading Process screen.

Only marking periods and interim types can be flagged as a Grading Period.

Allowed To Auto Post Final Grades

"Auto Post Grades" are a alpha grades with the "Post final Grade" flag set; in which when it is posted to a collection; it will automatically post to the final grade collection as well for that course. These are usually the Incomplete, Withdrawal Pass and Withdrawal Fail grades. This option should be set to NO for Interim Reports and Final Grade Collections. All other collections should have this option set to YES.

Display On Overall and Grade Search Screen

This collection will appear as a column on the Student Data,Modify Student.Grades.Overall and Student Data.Student List.Grade Search screens. This flag should always be YES. There are very few cases where you want to hide grades from the overall screen.

Display On Gradebook Year Summary Screen

This collection will appear as a column on the Gradebook.Gradebook.Year Summary  screen.

Display On Gradebook Post Grades Screen

This collection will be available on the Gradebook.Post Grades  screen.

Display Collection On Parents Grading Screen

This collection will appear on the parent's module grading screen.

Display Grade On Parents Grading Screen

This controls whether the collection's grade is shown on the parents module or not.

Display Grade On Parents Grading Screen Starting

Collection Type

The collection can be marked as Interim, Final Grade, Marking Period, Semester or Exam. This is the type of grade that this collection represents.

First Day

This is a convenient way to set the start date for the attendance cycle for a marking period or interim report period. Do not set this value for any other collection type.

Last Day

This is a convenient way to set the end date for the attendance cycle for a marking period or interim report period. Do not set this value for any other collection type.

Collected Items

A grade collection can contain zero or one grade, and zero or more comments and class attendance summaries. Generally, all collections contain a grade.

Here are what the options are for a collected item in a grade collection:



Item Type

Grade, Comment or Class Attendance Summary.

Item Type: Grade

Only one grade can be added to a collection.

Item Type: Comment

You can collect as many comments per collection as you like. Choose which category of comments that you want to display to the user; when they are posting this particular comment.

Item Type: Class Attendance Summary

This can be used if Genesis is not tracking Class Attendance; and the school would like teachers to manually enter this at grade posting time. This type will always prompt a teacher for Unexcused Absences. Optionally; it can also ask for Total Absences.

Combine grades from other collections

This feature allows a collection to be the result of a calculation from other collections.  For example, suppose this is the Final Grade Calculation for a full year course:

MP1=20%, MP2=20%, MP3=20%, MP4=20%, Combined Exam=20%  (Where combined exam = Mid Term Exam 50% and End of Year Exam 50%)

The value you would enter into this field for the Combined Exam collection would be:


This assumes of course that there are collections ME (Mid Term Exam) and FYE (Final Year Exam) already available.

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