Parent Portal Email Template Macros

Modified on Tue, Jul 11, 2023 at 1:09 PM

Macro Reference Guide

Please place macros in the following format: <MACRO_NAME>

Parent Fields

Field

Option

Sample Output

Comment

PARENT_FIRST_NAME


John


PARENT_LAST_NAME


Smith


PARENT_LOGON_ID


parent@genesisedu.com


PARENT_PASSWORD


password

If you are using hashed passwords in Genesis, This will generate a NEW password when used.

PARENT_EXPIRES


account expiration


District Fields

Field

Option

Sample Output

Comment

DISTRICT_NAME


Genesis Board of Education


PARENT_ADMIN_EMAIL


parentadmin@genesisedu.com

This is the email address of the Parent Access Administrator. This is also the email address that any email from Parent Access to the parents comes from.

Student Fields (These fields are NOT to be used for Notifications.  They grab all students for a parent and not just the student who received the alert)

Field

Option

Sample Output

Comment

STUDENT_GRADE_SCHOOL_VERTICAL


Doe, John, Grade 11 in Genesis High School Doe, Jane, Grade 8 in Genesis Middle School


STUDENT_NAMES_VERTICAL


John Doe
 Jane Doe

You can :LUNCH_PIN to the end of the macro which will cause the lunch pin to appear next to the student. An example is <STUDENT_NAMES_VERTICAL:LUNCH_PIN> will produce this output: John Doe, Lunch Pin 1234.

STUDENT_NAMES_HORIZONTAL


John Doe, Jane Doe


 

Notification Fields

Field

Option

Sample Output

Comment

<GB_AUDIT_DETAIL>


English: The grade of 85% was posted to Chapter 23 Test

Mathematics: The grade of 95% was posted to Addition Homework

This was updated to display the assignment percentage rather than the overall grade for the assignment. For an assignment worth 10 points, instead of 'The grade of 8.0 was posted for My Homework', the text will read 'The grade of 80% was posted for My Homework'.

(For Gradebook Grade Notifications)

<GB_AUDIT_COURSES>


English, Mathematics

This will post the courses that are involved in this notification.

(For Gradebook Grade Notifications)

<STUDENT_NAME>


Smith, John

(For All Notifications)

<STUDENT_FIRST_NAME>


John

(For All Notifications)

<STUDENT_LAST_NAME>


Smith

(For All Notifications)

<STUDENT_SCHOOL>


Genesis High

(For All Notifications)

<STUDENT_GRADE>


10

(For All Notifications)

<STUDENT_LOCKER>


320

(For All Notifications)

<STUDENT_LOCKER_COMBO>


18-25-12

(For All Notifications)

<ATTENDANCE_DATE>


02/17/2019

This will display date for the posted attendance that generated the notification (For Attendance Notifications)

<OLD_ATTENDANCE_CODE>


1

This will display the attendance code prior to the posted attendance that generated the notification (For Attendance Notifications)

<OLD_ATTENDANCE_DESCRIPTION>


Absent Unexcused

This will display the attendance code description prior to the posted attendance that generated the notification (For Attendance Notifications)

<NEW_ATTENDANCE_CODE>


T

This will display the attendance code for the posted attendance that generated the notification (For Attendance Notifications)

<NEW_ATTENDANCE_DESCRIPTION>


Tardy Unexcused

This will display the attendance code description for the posted attendance that generated the notification (For Attendance Notifications)

<UPDATED_GRADE_LINK:parents.base.url>


Click to view (This text is a link to the Parents Gradebook page.)

This link will default the Gradebook screen to only show updated grades.

The base URL for the Parent Portal goes after the colon in the macro.
Examples:
<UPDATED_GRADE_LINK:parents.yourdistrict.com/genesis>
<UPDATED_GRADE_LINK:parents.genesisedu.com/districtname>

(follow the one that best matches your Genesis URL)

Warning: This should be the last thing in the Email template or the macro won't work.

(For Gradebook Grade Notifications - email only, will not work for text messages)

<ATTENDANCE_LETTER_NAME>


Absence 5 Days

This will display the Attendance Letter's Name for the posted attendance that generated the notification (For Attendance Notifications)

 

For Each Student Fields

These macros are displayed in a block for each student attached to the parent user account.

Here is an example of how to display a block for text for each student:

Example 

The following is information for each of the students:
<START_FOR_EACH_STUDENT>
     First Name: <E_STUDENT_FIRST_NAME>
 
     Last Name: <E_STUDENT_LAST_NAME>
     Logon Id For Network: <E_STUDENT_USER_TEXT_NETWORKLOGINID>
<END_FOR_EACH_STUDENT>

 

These macros will only work within a <START_FOR_EACH_STUDENT> ... <END_FOR_EACH_STUDENT> block

Macro

Sample Output

Comments

E_STUDENT_ID

8675309

Student ID

E_STUDENT_FIRST_NAME

Chris

First name of student

E_STUDENT_LAST_NAME

Zinn

Last name of student

E_STUDENT_FULL_NAME

Zinn, Chris

Last name, First name of student

E_STUDENT_FULL_NAME2

Chris Zinn

First name Last name of student

E_STUDENT_CURRENT_SCHOOL_ENTRY_DATE


Student's Current Year School Entry Date

E_STUDENT_CURRENT_SCHOOL_URL


Student's Current School's URL

E_STUDENT_CURRENT_SCHOOL_ADDRESS


Student's Current School's Address

E_STUDENT_CURRENT_SCHOOL_PRINCIPAL


Student's Current School's Principal

E_STUDENT_USER_TEXT_code

test

This will look up a corresponding UserText field and display its value.

The codes for the text fields can be found on the Setup.Districts.User Text screen.

E_STUDENT_USER_FLAG_code

yes

This will look up a corresponding UserText field and display either yes or no.

The codes for the text fields can be found on the Setup.Districts.User Flag screen.

<E_STUDENT_NEXT_SCHOOL>



<E_STUDENT_NEXT_GRADE>



<E_STUDENT_NEXT_HOMEROOM>



<E_STUDENT_NEXT_HR_TEACHER>



<TODAYS_DATE>



 

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