Elementary Grading Procedures

Procedure to Open Grading

1. Go to Elem Grading>Setup>Open/Close
2. Click the "Open Grading" button to open it.
3. In the "Grade Posting Is Open For..." column, select which Marking Period should be open for each grade level.
4. In the "Current Marking Period For Printing" dropdown, select which Marking Period" should be currently open for report cards.
5. Click "Save Changes."

Procedure to Close Grading

1. Go to Elem Grading>Setup>Open/Close.
2. Click the "Close Grading" button.

Procedure to Add a Subject  

1. Go to the Elem. Grading>Setup>Subjects screen.  
2. Locate the “Add” fields on the bottom and enter information to define a new Subject:   
   1. Code – The code used here will become the “course code” in the Master Class Schedule. For clarity, it should clearly relate to the elementary subject.  
   2. Description – Name of the Subject  
   3. Regular Subject, Basic Skills, Special – Check one of these checkboxes to indicate the  category the subject falls in.  
   4. Seq – The sequence number places the subject in the list of subjects.  The list is sorted by  sequence number, not alphabetically.  
3. Click the Add button to add the new subject.  

Procedure to Change the Category of a Subject (e.g. from Regular to Special)  

1. Go to the Elem. Grading>Setup>Subjects screen.  
2. Locate the subject you wish to update in the list. Use the “Type of Subject” drop down to select the new type: Regular Subject, Basic Skills, or Special.  
3. Scroll to the bottom and click the Save button. 

Procedure to Specify Subjects Taught in Grade Levels 

1. Be sure your school is selected.
2. Navigate to the Elem. Grading>Setup>School Subjects screen.  
3. Locate the grade level selector at the top of the list of subjects. Select a grade.  
4. Locate the “Add a new subject" to this school/grade control at the bottom of the screen:    
   1. Select a Subject
   2. Indicate if it will be graded. 
   3. Indicate if teachers, at Elementary Report Card grade reporting, will be able to select from a  list of set comments for this subject.  
   4. Pick a sequence number to place this subject in the list of subjects.  
   5. Click the Add button to add the subject to the school/grade.  
5. Repeat Step 4 until all Subjects have been added to this school and grade level.  
6. Repeat Steps 3 to 5 to add subjects to additional grade levels for the selected school.  
7. Repeat the entire procedure for additional schools.

Procedure to Update Homeroom, Category and Grade Level Information for Teachers  

1. Go to the Elem. Grading>Setup>Teacher Subjects screen.
2. Locate the teacher you want to update in the list at left.  Click on that teacher’s name. This loads the right side of the screen with the teacher’s information. 
3. Update their Homeroom.  
4. Update their category:  if they are not a “Regular” teacher, check either “Special Subject Teacher”  or “Basic Skills Teacher” – or uncheck both if this person is a Regular HR teacher. 
5. Update the grade level of the student’s they teach (if relevant).
6. Click Save. 
7. Repeat Steps 2 to 6 to fix additional teachers. 

Procedure to Update the Subjects a Teacher Teaches by Grade Level  

1. Go to the Elem. Grading>Setup>Teacher Subjects screen.  
2. Locate the teacher you want to update in the list at left.  Click on that teacher’s name. This loads the right side of the screen with the teacher’s information. 
3. Check the checkboxes for the subject the teacher teaches at each displayed grade level.  
4. Click Save.  
5. Repeat Steps 2 to 4 to fix additional teachers

Procedure to Mass Assign Subjects/Grade Levels to Regular Homeroom Teachers  

1. Go to the Elem. Grading>Setup>Teacher Subjects screen and verify that all homeroom teachers are  correctly assigned their Homerooms and Grade Levels.  
2. Go to the Elem. Grading>Setup>Mass Assignscreen. There are 2 mass assign tools to choose from: 
   1. Automatic Subject Assignments
   2. Copy Teacher Subjects from <Last School Year>
3. If there are teachers listed who will benefit from the Mass Assign process, click Assign.  
4. A confirmation dialog is displayed.  Click OK to proceed with the Mass Assign.
5. The Mass Assign will quickly run to completion and a “completion” dialog is displayed.
6. Click OK to dismiss the dialog and complete the process