Student Photos

TABLE OF CONTENTS

• Viewing a Student's Photo
• Technical Specifications
• Attaching a single photo to a student.
• Removing a single photo from a student
• Uploading Multiple Photos From Your Photo Company
• Where on my server the photos are stored?

Viewing a Student's Photo

A student record can contain a photo that appears in several places in Genesis such as:

• Student Data>Modify Student>Demographics>Required screen
  
• Student Information Bar (This is the bar that with information that you see when modifying a student)
  
• Reports such as the Student Photos Report 21420 Student Photos - Photo Sheet

Technical Specifications

• A student photo must be an industry standard JPG file; that is a resolution of about 150x200 resolution.
• Genesis will automatically scale the photos to 86x114 on most screens in Genesis; getting your images exactly to 150x200 is not important.
• The most important thing about the photos is the disk size. You do not want to attach a 4 megabyte photo to a student. Photos of about 40K are reasonable.

Attaching a single photo to a student.

To attach a single JPG that is on your computer to an individual student in Genesis, perform these simple steps:

1. Navigate to the Student Data>Modify Student>Demographics>Required screen of the student you wish to attach the photo to.
2. Click on the Upload Picture button.
3. Follow the instructions on the screen to attach your file.
   

Removing a single photo from a student

1. Navigate to the Student Data>Modify Student>Demographics>Required screen of the student you wish to attach the photo to.
2. Click on the Upload Picture button.
3. Check the Use Blank photo. check box.
4. Click the Upload button.

Uploading Multiple Photos From Your Photo Company

If you have a CD, DVD, or digital file/zip file from your photographer and you would like to upload those pictures all at once; follow these steps:

1. The pictures must be named studentid.jpg or statestudentid.jpg. For example: if a student has the student id of 155324; the file name would be 155324.jpg.
2. Using an archive utility of your choice, zip the pictures.
3. Go to the Admin>Students>Manage Student Photos screen.
4. Using the onscreen instructions, upload the ZIP archive to the server.
   NOTE - you must toggle the "import using state IDs" option on or off depending on the naming structure provided to you. If the files are named with local student IDs, leave it unchecked. If the files are named with state IDs, check it off.
5. Click "Upload Zip File" to upload your zip file.

Where on my server the photos are stored?

If your district is not hosted on the ASP; you can find out where on your server Genesis stores the student pictures by performing these steps:

• Login as a Genesis Admin
• Go to the core.paths screen.
• The photos are stored in the studentPhotos directory ; under the directory specified in the Data Path field.