Configuring Nurse Visit Drop Down Lists

Nurse Visit Drop Downs

The "modify Nurse Visit" screen has various categories of drop down.  These are 100% completely configurable locally by your District.  

Each set of drop downs is populated from a "Codes table" that can be altered either directly by nurses or by your system administrator, depending only on local district policy.

Reason Codes

A visit can have up to three Reason codes specified.  

Each of the three Reason drop downs is tied to the same "NURSE_VISIT_REASONS" Codes Table.

The first reason code can be used to populated the Treatments drop downs, if "Reason-to-Treatment" maps have been set up (see below):

The NURSE_VISIT_REASONS Codes Table is located on  the Nurses>Setup>Codes>Generic Codes screen:

Body Parts

Up to 5 body parts can be selected for a visit.  

Each of the five Body Parts drop downs is tied to the same "NURSE_BODY_PARTS" Codes Table.

The NURSE_BODY_PARTS Codes Table is located on  the Nurses>Setup>Codes>Generic Codes screen:

Treatments

Up to 5 Treatments can be selected for a visit.  

Each of the five Treatments drop downs is tied to the same "NURSE_TREATMENTS" Codes Table.

The Treatments can be automatically populated by selecting the 1st Reason drop down if a Reason to Treatment map was set up for the selected 1st Reason

The NURSE_TREATMENTS Codes Table is located on  the Nurses>Setup>Codes>Generic Codes screen:

Reason to Treatment Map

The "Reason to Treatment Map" is set up on the Nurses>Setup>Codes>Reason to Treatment Map  screen:

Up to 5 default treatments can be selected for each Reason code.  

The full list of Reason codes appears in the list.

Treatments are selected for each, and saving the screen saves all changes to the list.

The Treatments selected for an individual Reason will automatically populate the "Treatments" for a visit when the Reason is selected.

Visit Categories

The NURSE_VISIT_CATEGORIES Codes Table is located on the Nurses>Setup>Codes>Generic Codes screen:

Visit Dispositions

A visit is considered "closed" - meaning the student has left the office - once a "Disposition" has been selected.  

Selecting a Disposition changes the status of the Visit to "Closed" and possibly prompts the nurse to enter a Daily Attendance code and so update the student's Daily Attendance code.

The list of available visit "dispositions" is located on the Nurse>Setup>Codes>Visit Dispositions screen.

This contains the set of descriptions that will appear in the "Disposition" drop down.

Each of these visit dispositions can be flagged as "Sent Home".

"Sent Home" here actually means "sent out of the building" (probably but not necessarily home).

When the "Sent Home" flag is checked, the nurse can be prompted to supply a daily Attendance code and thus also update Daily Attendance when closing a visit.

Note that only Disposition codes that have not been used in the current school year can be deleted: once a code has been used, it can no longer be deleted (because to do so would corrupt the database).

Adding a Disposition Code

What is a Disposition Code?

A Disposition Code is a code selected by the nurse to indicate that the student has left the nurse's office.  The code indicates "where the student went next":  student returned to class, went home, went to the ER, etc.  

Optionally, Disposition Codes can be configured to also update Daily Attendance: if a code is configured to update Daily Attendance, when selecting the code, the nurse is also prompted to select the desired Daily Attendance Code.

To Add a Disposition Code

Click the "Add Disposition" button.  This brings up the "Add Disposition" Code popup:

The Code and Description fields must be filled out; the Seq field populates automatically with the next available Sequence number:

To add the new code, click Add Disposition.  The new code appears in "Seq number order" in the list:

Setting the "Sent Home" flag

If the "Sent Home" checkbox is checked for a code, when that code is selected for a student, the nurse will also be able to select a new daily Attendance code for the affected student.

Alphabetizing the Codes

To put the codes in alphabetic order by their Descriptions, click the button.

This simply sorts the Disposition codes alphabetically by their Description fields and then resets the sequence numbers to reflect the new order.

Resequencing the Codes (Re-setting the Sequence Numbers)

button. Note that this does not change the order in any way, it simply re-assigns the sequence numbers in a standard fashion.

When the button is clicked, the "Resequence" popup is displayed:

To resequence the sequence numbers, select a starting number and an increment and click "Update Codes".

For example, if you select 10 and 5, the generated sequence numbers will start with:  10, 15, 20, 25, 30, 35, 40, 45, 50...

Removing Disposition Codes

Disposition Codes can be removed where a trashcan icon appears along the right side of the codes' entry:

If the Code has been used in the current school year, it cannot be removed.

In general, you cannot removed codes that have been used until "next year" after Summer Rollover.