Parent Form with an "Upload Document" Question Type
Documents can be uploaded into Parent/Student Forms. The response type of "Document Upload Form" causes an "upload document" control to be displayed:
User access to Forms created from this Form template is controlled by the Roles that are able to see the Form:
This Role access also controls access to the Documents that are uploaded into the Form.
Parents/Students answering the Form are able to upload a document into this type of question:
Document Types for Student Documents
User access to documents of a Document Type is also controlled by Role permissions attached to the Document Type:
Multiple Roles can be linked to a Document Type. Users with a Role granted access has the specified permissions. Other users cannot access documents of this Document Type.
User Access to Uploaded Documents
When you use the "Document Upload" question type in Parent Forms and a parent uploads a document, users who need to see the uploaded documents must:
- Have permission to see/open the Parent Form into which the document was loaded and
- Permission to access the Document Type of the uploaded doc itself.
It is not enough to have permission to access the Document Type (that is, to access documents of Type 'Document Type'), nor is it enough to have access to the Parent Form. Users must have access to both to be able to see the uploaded documents.
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