Updating Grading Collections for the New School Year

TABLE OF CONTENTS

• How to Run the Grade Collection Wizard in the New Year
• How to Manually Mass Update the Grading Collection Boxes in the Scheduling Tab
• FAQ

Overview

Each year, after you perform the rollover, you need to update the grading collections for all of your course sections in each school.

The grading collections are the checkboxes found on the Scheduling>Sections screen:

This is a post rollover task to be completed by the district every year for each school in the school district.

There is a wizard you can run to update this info en masse via Grading>Setup>Setup Guide for each of your schools. 

It will autofill in this information for you.

It is the "automatically assign collections to all subsections" wizard.

Run it for each school, and this task will be completed.  You may have to do some manual tweaking per sections as needed.

 The following tasks will automatically be performed when the next button is clicked:

• All collections assigned to subsections will be removed.
• For Each subsection, the appropriate MP (Marking Period) collections are assigned.
• For Each subsection, all other collections are assigned.

How to Run the Grade Collection Wizard in the New Year

1. Navigate to the Grading>Setup>Setup Guide tab.
2. Locate the "automatically assign collections to all subsections" button.
3. Click "automatically assign collections to all subsections" button.
   
4. When you click that, you'll have the option to confirm you want to mass auto-assign the collections first:
5. When ready, click "Auto Assign Collections.
6. That's it! You're done for this school.  You can repeat steps 1 through 5 for the other schools in your district as needed!
   • You can review the changes made via Scheduling>Sections afterwards.

How to Manually Mass Update the Grading Collection Boxes in the Scheduling Tab

1. If needed, you can go to Scheduling>Sections and essentially accomplish the same thing as the "wizard" mentioned above. NOTE: You do not need to do this if you used the wizard mentioned above!
2. Change the "VIEW" dropdown to "GRADING." And click SEARCH. You will see all of your sections after clicking search.
   
3. After getting the results, you can check them off to be graded by clicking the Marking Period headers at the top which will check it off for every section in your search.
4. Click "update" at the bottom of the screen. This will save your changes. You can repeat this as needed.
   
   • Typically the wizard will accomplish this - but you can use this method to mass update specific subsets of course sections, if needed. For example, if you need to just update a few course sections, you can do that via Scheduling>Sections.

FAQ

Q: Why does this not rollover year to year?

A: Since every district is different and may adjust their courses from year to year, Genesis would not really be able to assume that the same courses have rolled over with the same semesters and grading collections etc.  So, for this reason, it is a Post-Rollover task that has to be done each year after you perform the rollover before school starts.

Q: We get this message when trying to assign HOMEROOMS and cannot continue on to assign HRs to students when using the Specific Period tool: "The GRADED_COURSES table is empty! Please run the procedure from the Grading.Setup.Setup Guide screen." How do we proceed?

A: This is a message telling you to set up your grade collections for the school. You can do this en masse via Grading>Setup>Setup Guide.

Or you can go to Scheduling>Sections, search for all sections using the "GRADING" View, and you can check off your collections there. You must do this for every school.