Next Year Requests in the Parents / Student Module
The "Next Year Requests" options via Parent Access>Setup>Settings>School Settings>Next Year Requests controls whether Next Year Course Requests can be made in the Parent Module.
These options are select on a School-plus-Grade Level basis, so different selections can be made by school AND grade level:
There are various options for each school-plus-grade level for next year requests. In addition, subject areas and the "Acknowledgement" button can also be configured from this screen:
The fields have the following meanings and usage:
Field | Description |
Students Entering Grade | Requests for are allowed only for the students entering the specified grade level (i.e. where they will be after the rollover; where they will be next year.) |
Parents Requests Screen Available | If yes, the Requests screen is visible. If no, the Requests screen is not visible. This is the master switch for Course Requests in the Parents / Students Module. |
Add/Remove Requests | If yes, the parents / students can add or remove requests. If no, the requests can be seen but not updated. |
Only Show courses with grade level of next year requests | If yes, courses must be marked with a grade level, and that grade level must match the student's "Next Year Grade Level" in order to be displayed. If no, all courses are displayed regardless of their marked Grade Level (or if they have a marked Grade Level). |
Hide courses student cannot request | This hides courses that would otherwise show as having not met requirements. |
Show Graduation Requirements | If yes, the student's graduation requirements are displayed |
Only Show Subject Areas that Contain Courses | If yes, hide subject areas without active courses that can be selected. Note: Subject areas must be set up in graduation requirements in order to appear in the requests tab on parent's module. |
Show Priority Drop Down for Requests | If yes, show a "priority" drop down. This allows parents / students to indicate the level of desire for the course being requested. |
Show Note field for Requests | If yes, display a Note field where parents / students can enter notes with the request. |
Show locked-in requests | Selecting this option will show any actual Student Requests inside the "Requests" screen in the parent portal |
Show counselor requests | |
Only show teacher recommendations and counselor requests in request a course screen | Selecting this option will remove teacher recommendations and counselor requests from the "Requests" screen in the parent portal, but still show them in the "Course Catalog" screen when a student presses "Request a course" |
Show Teacher Recommendations | Display recommendations made by the teachers. |
Min/Max credits students are allowed to request | If a Min/Max value is entered, these values will control the total credits that can be requested through the parent module. Leave blank to leave this value as unlimited or enter 0 to not allow requests to be made. Total Credits includes ALL requests in Genesis, not just the ones from the Parent. The student will not be able to exceed the maximum when making requests. Entering a minimum value will display a message to the student if they have not requested that entered number of credits. If you are looking to control the number of credits that can be selected by a specific subject, that should be done in the Subject Area Options. |
Lock all screens until requests are made | Selecting this will check if all requests are made by looking at the minimum credits allowed and minimum credits allowed for subject areas. If these minimum credits are not met, it will redirect users to the requests screen until the requests are made. |
Subject Area Options | The Requests screen in the Parent / Student module is divided into Subject Areas. The Subject Area Options screen allows you to specify the maximum number of requests and a message that can be displayed for each of these "Subject Area" on the Next Year Requests screen For each Subject Area you can specify:
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Request Acknowledgement Options | Optionally, an "Acknowledgement" button can be displayed in the Parent / Student Module to allow the parent (or student) indicate that they are finished with the choice of next year requests. The button appears as below:
The Request Acknowlegement Options screen allows you to configure the ability to configure this button and to optionally lock down the Next Year Requests screen - and disallow further choices and changes - once a parent (/ student) clicks the "Submit" button. This will add in a "Submit" tab for the parents to click on the Requests screen when they are finished.
Options are:
When a parent or student clicks the "Acknowledgement" button, an icon can thus appear on the Student's Student Information Bar. |
Procedure to Configure Course Requests for the Parent / Student Module
1. Go to the Parents>Setup>Settings>School Settings>Next Year Requests screen.
2. Locate the entry for the school & Grade Level you wish to configure in the set of schools:
3. Set the flags for the Next year Requests options.
4. Repeat for additional schools.
5. Click SAVE to store your choices.
6. To update "Subject Area Options", click the SUBJECT AREA OPTIONS button. This brings up the Subject Area Options screen.
7. Fill in the maximum number of course requests allowed for each Subject Area. If the field is blank, there is no limit to the number of courses that a student can request for the Subject Area.
8. Optionally fill in a message for each Subject Area. The messages can be specifically tailored to particular Subject Areas.
9. Click SAVE to store your choices.
10. To update the "Request Acknowledgement Options" click the Request Acknowledgement Options button. This brings up the Request Acknowledgement Options screen.
11. Fill in the options for the display of the Request Acknowledgement button.
12. Optionally choose a User Flag to be checked when the Acknowledgement button is clicked.
13. Fill in a message for the Request Acknowledgement button.
14. Click SAVE to store your choices.
Sample view of the Requests screen in the Parents Module:
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