Enable Student Requests

Modified on Tue, Feb 20 at 3:12 PM

If your school is using the student scheduler to create schedules for students, you will need to enable, set up, and assign STUDENT REQUESTS.

The Student Scheduler on the Next Year Scheduling>Mass Schedule>Student Scheduler screen will process student requests and create the best possible student schedules for the school.

It runs in a sandbox type environment until a scheduler run is locked in. You can run this as many times as you would like before locking in the schedule.

To begin collecting student requests, you need to first enable the process via Next Year Scheduling>Process Control>Processes.

On that screen, run the task for the "Enable/Disable Student Course Requests" option:

Nothing happens to student records as you click that button for the task - it simply opens it up for admins to then start making student course requests.

There are three major ways to collect student requests:

  1. Counselor Requests
  2. Parent Requests 
  3. Teacher Recommendations

Counselor Requests

Individual Counselor Requests are done via Student Data>Modify Student>Next Year Requests. This is per student

Make a Request screen is the preferred method/screen for counselor requests. You can Print from the Current Requests tab.

Additionally, Mass Adding Requests can be done via Next Year Scheduling>Student Requests>Mass Update Requests.

This is the spot where you would mass add a course code to a list of students / to a grade level etc.

Using the Next Year Scheduling>Student Requests>Mass Update Requests>ADD screens:

  1. You can either select "Students within this List" (i.e. a student list you have created) or you can select "students assigned to grades" in step 1.
  2. In step 2, you select a course to add as a REQUEST to the students you have selected above. (Section is not required here, since it is a request, but you may add one if you'd like.) 
  3. Click NEXT to get to the next screen. Click RESET to blank out your selections and start over. 
  4. After you click NEXT, you will be brought to the VERIFY screen. 
  5. You will see all students from your selection on the previous screen. 
  6. You now have the option to exclude specific students before clicking "Add Class Requests." Just check off the "Exclude" box to the left of the student name. 
  7. Click "Add Class Requests" to finish adding the course as a request to the students' schedules.

Parent Requests

Parents can request any course their child meets the requirements for though the parent portal via Scheduling>Requests.

Admins/counselors would still need to MAKE the parent requests actual student requests.

You can do this from the Student Data>Modify Student>Next Year Request screens and/or en masse from the Next Year Scheduling>Student Requests>Parent Requests screen. 

You can control the setup options for the parent portal request screen via: Parent Access>Setup>Settings>School Settings>Next Year Requests 

Prerequisites are additional restrictions that you can setup for parent requests via Next Year Scheduling>Curriculum>Modify Course>Prerequisites

Teacher Recommendations

As noted on an earlier page, Genesis allows teachers to create course recommendations for the next school year inside of the Genesis Gradebook.

Using the recommendation functionality, a request can be automatically created based on the teachers’ recommendation, or the recommendation can just be used as a helpful tool for the counselor when creating requests for the student.

This is all configurable by your school so that you can use this feature to best serve your needs.

Teachers can view and make recommendations through their Gradebook via Gradebook>Roster>Teacher Recommendations 

You can control the setup of this screen via: Next Year Scheduling>Process Control>Recommendations

Additional Articles to Review:

Setting up Parent Requests 

Student Next Year Requests Screen

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