Parent Portal Email Template Macros

Modified on Tue, Jul 11, 2023 at 1:09 PM

Macro Reference Guide

Please place macros in the following format: <MACRO_NAME>

Parent Fields

Field	Option	Sample Output	Comment
PARENT_FIRST_NAME		John
PARENT_LAST_NAME		Smith
PARENT_LOGON_ID		[email protected]
PARENT_PASSWORD		password	If you are using hashed passwords in Genesis, This will generate a NEW password when used.
PARENT_EXPIRES		account expiration

District Fields

Field	Option	Sample Output	Comment
DISTRICT_NAME		Genesis Board of Education
PARENT_ADMIN_EMAIL		[email protected]	This is the email address of the Parent Access Administrator. This is also the email address that any email from Parent Access to the parents comes from.

Student Fields (These fields are NOT to be used for Notifications. They grab all students for a parent and not just the student who received the alert)

Field	Option	Sample Output	Comment
STUDENT_GRADE_SCHOOL_VERTICAL		Doe, John, Grade 11 in Genesis High School Doe, Jane, Grade 8 in Genesis Middle School
STUDENT_NAMES_VERTICAL		John Doe Jane Doe	You can :LUNCH_PIN to the end of the macro which will cause the lunch pin to appear next to the student. An example is <STUDENT_NAMES_VERTICAL:LUNCH_PIN> will produce this output: John Doe, Lunch Pin 1234.
STUDENT_NAMES_HORIZONTAL		John Doe, Jane Doe

Notification Fields

Field	Option	Sample Output	Comment
<GB_AUDIT_DETAIL>		English: The grade of 85% was posted to Chapter 23 Test Mathematics: The grade of 95% was posted to Addition Homework	This was updated to display the assignment percentage rather than the overall grade for the assignment. For an assignment worth 10 points, instead of 'The grade of 8.0 was posted for My Homework', the text will read 'The grade of 80% was posted for My Homework'. (For Gradebook Grade Notifications)
<GB_AUDIT_COURSES>		English, Mathematics	This will post the courses that are involved in this notification. (For Gradebook Grade Notifications)
<STUDENT_NAME>		Smith, John	(For All Notifications)
<STUDENT_FIRST_NAME>		John	(For All Notifications)
<STUDENT_LAST_NAME>		Smith	(For All Notifications)
<STUDENT_SCHOOL>		Genesis High	(For All Notifications)
<STUDENT_GRADE>		10	(For All Notifications)
<STUDENT_LOCKER>		320	(For All Notifications)
<STUDENT_LOCKER_COMBO>		18-25-12	(For All Notifications)
<ATTENDANCE_DATE>		02/17/2019	This will display date for the posted attendance that generated the notification (For Attendance Notifications)
<OLD_ATTENDANCE_CODE>		1	This will display the attendance code prior to the posted attendance that generated the notification (For Attendance Notifications)
<OLD_ATTENDANCE_DESCRIPTION>		Absent Unexcused	This will display the attendance code description prior to the posted attendance that generated the notification (For Attendance Notifications)
<NEW_ATTENDANCE_CODE>		T	This will display the attendance code for the posted attendance that generated the notification (For Attendance Notifications)
<NEW_ATTENDANCE_DESCRIPTION>		Tardy Unexcused	This will display the attendance code description for the posted attendance that generated the notification (For Attendance Notifications)
<UPDATED_GRADE_LINK:parents.base.url>		Click to view (This text is a link to the Parents Gradebook page.) This link will default the Gradebook screen to only show updated grades.	The base URL for the Parent Portal goes after the colon in the macro. Examples: <UPDATED_GRADE_LINK:parents.yourdistrict.com/genesis> <UPDATED_GRADE_LINK:parents.genesisedu.com/districtname> (follow the one that best matches your Genesis URL) Warning: This should be the last thing in the Email template or the macro won't work. (For Gradebook Grade Notifications - email only, will not work for text messages)
<ATTENDANCE_LETTER_NAME>		Absence 5 Days	This will display the Attendance Letter's Name for the posted attendance that generated the notification (For Attendance Notifications)

For Each Student Fields

These macros are displayed in a block for each student attached to the parent user account.

Here is an example of how to display a block for text for each student:

Example

The following is information for each of the students:

<START_FOR_EACH_STUDENT>

     First Name: <E_STUDENT_FIRST_NAME>

     Last Name: <E_STUDENT_LAST_NAME>

     Logon Id For Network: <E_STUDENT_USER_TEXT_NETWORKLOGINID>

<END_FOR_EACH_STUDENT>

These macros will only work within a <START_FOR_EACH_STUDENT> ... <END_FOR_EACH_STUDENT> block

Macro	Sample Output	Comments
E_STUDENT_ID	8675309	Student ID
E_STUDENT_FIRST_NAME	Chris	First name of student
E_STUDENT_LAST_NAME	Zinn	Last name of student
E_STUDENT_FULL_NAME	Zinn, Chris	Last name, First name of student
E_STUDENT_FULL_NAME2	Chris Zinn	First name Last name of student
E_STUDENT_CURRENT_SCHOOL_ENTRY_DATE		Student's Current Year School Entry Date
E_STUDENT_CURRENT_SCHOOL_URL		Student's Current School's URL
E_STUDENT_CURRENT_SCHOOL_ADDRESS		Student's Current School's Address
E_STUDENT_CURRENT_SCHOOL_PRINCIPAL		Student's Current School's Principal
E_STUDENT_USER_TEXT_code	test	This will look up a corresponding UserText field and display its value. The codes for the text fields can be found on the Setup.Districts.User Text screen.
E_STUDENT_USER_FLAG_code	yes	This will look up a corresponding UserText field and display either yes or no. The codes for the text fields can be found on the Setup.Districts.User Flag screen.
<E_STUDENT_NEXT_SCHOOL>
<E_STUDENT_NEXT_GRADE>
<E_STUDENT_NEXT_HOMEROOM>
<E_STUDENT_NEXT_HR_TEACHER>
<TODAYS_DATE>