This is found via NJ>NJ Smart>Snapshots.
This submission will collect the registration information of students participating in the NJSLA, ACCESS 2.0, and DLM assessments.
Students will appear up to two times in the submission- once for ELA and once for Math.
Each row will represent the tests a student is taking for each subject; ELA and Math. A student may not appear twice in the file for the same subject.
If a student is taking multiple assessments for a subject it will be reflected in the StateAssessmentName in the submission file.
For each subject assessment a student is taking, they will be assigned a StateAssessmentName (NJSmart Field Number 305) automatically by Genesis.
The StateAssessmentName will define which assessment or assessments a student will be taking for this subject.
Genesis will automatically assign this value for each student. StateAssessmentName values are as follows:
NJSmart Code | NJSmart Description | Subject Breakdown | May appear in Subject line | Genesis determination |
1 | PARCC | Taking only the PARCC for ELA or MATH assessment | ELA or MATH | Must be In Grades 3-12 (If in 12th must have valid NJSLA Test Code). For the ELA subject line of the collection, student must not be marked for "DLM Tested Lang. Arts (ELA)" on the State Tests tab.. For the Math subject line, student must not be marked "DLM Tested Math" on the State Tests tab.. |
2 | ACCESS for ELLs 2.0 | Taking only the Access for ELA for ELA assessment | ELA Only | Student must be marked as "Taking the ACCESS for ELLs 2.0" as well as having "EXELA" on the State Tests tab Note: Student also marked for "DLM Tested Lang. Arts (ELA)" will NOT receive a StateAssessmentName of 2. |
3 | DLM | Taking only DLM for ELA or MATH | ELA or MATH | State Testing fields; "DLM Tested Lang. Arts (ELA)" and "DLM Tested Math". |
4 | ACCESS for ELLs 2.0 and DLM | Taking Access for ELA and DLM for MATH | ELA Only | Student must be marked for both "Taking the ACCESS for ELLs 2.0" and "DLM Tested Lang. Arts (ELA)" on the State Tests tab.. |
5 | PARCC and ACCESS for ELLs 2.0 | Taking Access for ELA and PARCC for MATH | ELA Only | Student must both qualify for NJSLA and be marked "Taking the ACCESS for ELLs 2.0" on the State Tests tab. |
Students who do not qualify for any assessment will be left off of the collection. All other students who qualify for SID Management will be included.
Other fields of interest in collection:
NJSmart Field | Required for StateAssessesmentName | Description |
StateAssessmentTestingSiteDistrict and StateAssessmentTestingSiteSchool | 1, 2, 4, 5 | Comes from the school student is enrolled in. If student is in a OOD school and has an IEP or Tuition record with a CDS filled in, then that CDS will become the StateAssessmentTestingSiteDistrict. If student has "Override Testing Site CDS" filled in on StateTesting tab then this will become StateAssessmentTestingSiteDistrict. |
StateAssessmentAccountableDistrict and StateAssessmentAccountableSchool | 1, 3, 4, 5 | Genesis will populate these fields from the School that a student is currently enrolled in in Genesis. These may be manually populated by filling out the "Override Responsible/Accountable Site CDS" field on a student's State Testing Data tab. There are two additional options that may be set that alters how the Accountable fields are populated for students in a OOD school. They are:
Both can be set from the NJSmart Snapshot screen. |
TestCode | All | Uses "NJSLA ELA Test Code" and "NJSLA Math Test Code" from StateTesting to start. Further logic is applied based on value of student's StateAssessesmentName. If StateAssessesmentName is 2 (access for ELL), the ELA TestCode will automatically populate with EXEK2 for K-2 and EXELA for all others. If StateAssessesmentName is 3 (DLM) Math TestCode will be set to MATNT and ELA TestCode will be set to ELANT. If StateAssessesmentName is 4 (ACCESS for ELLs 2.0 and DLM) ELA TestCode will be set to ELANT. (njsmart will accept either ELANT or EXELA) |
Accommodation fields 270 - 297 | 1, 5 | The fields can be filled out from "Student Data>Modify Student>State Testing>NJSLA Accommodations". NJSmart field numbers can be seen next to the corresponding accommodations on the screen. |
StudentsWithDisabilities 504Eligibility | 1,4,5 | Flagged based on the existence of a student 504 or IEP and at least one accommodation in the "IEP/504 ACCOMMODATIONS" section of the student's NJSLA Accommodation tabs. |
SessionName ClassName | Fields are now optional regardless of StateAssessmentName | The fields can be filled out from "Student Data>Modify Student>State Testing". May be mass set from "NJ>Report Extract>NJSmart>Tools" |
TestAdministrator StaffMemberAssigned | 1,5 | The fields can be filled out from "Student Data>Modify Student>State Testing". May be mass set from "NJ>Report Extract>NJSmart>Tools" |
ELLExemptFromTakingLAL | 1,2,5 | Y or N. Y filled in if student has EXELA in NJSLA ELA Test Code field. Student must also have been ins US School less than a year from the start of the collection period. Date determination will use the Date Entry US School (or original entry in district if this is blank) |
Additional Options available when running the extract:
Options you can check off before running on the NJ>NJSmart>Snapshots screen:
- Only report student ELA test line (omit MATH/SCI).
- Only report student MATH test line (omit ELA/SCI).
- Only report student SCIENCE test line (omit ELA/MATH)
- Only report student in grades 3-8 and 11 as taking DLM regardless of checked DLM Tested Lang Arts/Math flags on student State Testing tab.
- Do not create a State Assessment Registration Math report line for students with State Testing 'Exempt Taking Math' checked.
- Do not create a State Assessment Registration ELA report line for students with State Testing 'Exempt Taking Lang. (ELA)' checked.
- Use the Home School for OOD student StateAssessmentAccountableDistrict and StateAssessmentAccountableSchool fields
- Use the Resident District Tracking for OOD student StateAssessmentAccountableDistrict and StateAssessmentAccountableSchool fields
- Use the Resident District Tracking for ALL student StateAssessmentAccountableDistrict and StateAssessmentAccountableSchool fields
Frequently Asked Questions
Q: How do I exclude a student from NJSLA?
A: For Math, you may simply blank out the student's NJSLA Test Code. Exemption codes work as well. Students taking the DLM assessments will automatically not generate a NJSLA line, so a DLM ELA taker, for example, will not generate an ELA subject line.
For Math, you may also run NJSmart with the option “Do not create a State Assessment Registration Math report line for students with State Testing 'Exempt Taking Math' checked” checked to exclude students with 'Exempt Taking Math' checked off.
Q: How do I enter a student ONLY taking the ACCESS for ELL 2.0 ELA assessment
A: You will need to populate the NJSLA ELA Test Code with EXELA
Q: How do I enter info, such as 'examiner,' to my students?
A: There are 4 spots districts can do this:
- Individually for kids via Student Data>Modify Student>State Tests>State Testing Data
- With student lists via Student Data>Mass Change
- Using one of many tools via NJ>NJSmart>Tools (there are many different options, as districts have different ways of assigning info etc.)
- With an excel file, should you have it, using the StateTestingData excel template via Core>Import. (Districts would need to add the actual info to the excel template itself, of course.)
Q: Can I update any info en masse?
A: We have tools via NJ>NJSmart>Tools you may review and then run, if necessary.
You can also utilize Student Data>Mass Change with student lists.
Q: How can I mark a student as "TitleIIIELLStatus"?
A: You would do this via Student Data>Modify Student>Tracking>ELL, using the "Participation Code" dropdown.
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