SID Management Extract Overview

Modified on Wed, Jun 26 at 4:16 PM

There are three SID Management extracts.
SID Management Student Data - Which runs your SID managements as of today.
2023 End Of Year SID Management - Which runs SID management as of the last day of school in the listed school year (regardless of summer transfers or rollover)
2023 Fall SID Management (includes Current, Graduates and Summer Withdrawals) - Which includes Current, Graduates and Summer Withdrawals


--------------- New / Enhanced 08/07/2023

* NJSmart SID Management Collection update for the 2023-24 school year

- Added a new acceptable value of S for NJSmart field FreeAndReducedRateLunchStatus for students who are not federally eligible but are state qualified for free lunch. Genesis will determine a student as code S if they have a lunch code that is set as 'Federal Paid/NJ Free' under Student Data > Lunch > Setup > Codes. There is also an override value that can be set for students in their Student Data > NJSmart > NJSmart Student Fields tab.

- Added a new field, DeclassificationSPEDDate, to capture when students become declassified (SpecialEducationClassification of 99). This field will be derived from the Spec Ed Exit Date on a student's IEP. There is also an override value that can be set for students in their Student Data > NJSmart > NJSmart Student Fields tab.

- Added two new fields, HomelessInstructionalService and HomelessSupportService, to collect more details on the services provided to homeless students. This information will come from a student's Homeless Tracking Record.

- TitleIScience, TitleIMath and TitleILanguage have been removed from the collection and replaced with the field TitleIIndicator. TitleIIndicator may be set from a students Student Data > NJSmart > NJSmart Student Fields tab

- 2023 Fall SID Management (includes 2023-24 students, 2022-23 Graduates and Summer Withdrawals) collection added to NJSmart Snapshots page

- We will be adding a Mass Change option for TitleIIndicator, HomelessInstructionalService and HomelessSupportService.

 

What students are included in this collection:

All students or Students that entered/left on specified date when running the collection.  See NJ Smart FAQ for more info.

Entered/Left Date Option

You have the option of filling out an entered/left date. This will make the collection show only students that have entered or left a program after the selected date.

Where do we collect this info in Genesis?

This is located on NJ>NJ Smart>Snapshots.

Where are the NJ Smart Fields in Genesis?

DOE#NameGenesis Screen
Notes
1

LocalIdentificationNumber


Demographics.Required

Student IDs can only be changed on the Admin.Students.Change Student ID screen

2StateIdentificationNumber

Demographics.Required

Field is mandatory for all students, including Non-Public students. Leave this field blank for students that have not been issued a SID. When submitted, a new unique SID will be generated and issued for this student.
3FirstName

Demographics.Required


4MiddleName

Demographics.Required


5LastName

Demographics.Required


6GenerationCodeSuffix

Demographics.Required


7Gender

Demographics.Required

The student’s identified gender.


There now a Gender code of 'X - Non-Binary/Undesignated' in NJSmart. You do not need to add a matching 'X' to your gender codes in Genesis.


The way we will handle the 'X' code is any student who has a Gender Code not equal to 'M' or 'F' will be reported to NJSmart as an 'X'. So, for example, if you have added a 'P - Pangender' to your system, we will output any students coded as such as an 'X.'


If needed for your district, you may add additional codes to the "GENDER_PREFERENCE" table in Setup>Codes and the logic above will apply as you extract SID.

8DateOfBirth

Demographics.Required


9CityOfBirth

Demographics.Required


10StateOfBirth

Demographics.Required


11CountryOfBirth

Demographics.Required

Field is mandatory for all foreign-born students. Not required for US-born students and is optional for NonPublic students and shared time vocational school students being reported by the vocational school.
13EthnicityDemographics.RequiredFrom the NJSmart handbook - "In 2007, USED issued guidance on how education institutions and other recipients must collect and maintain race and ethnicity data on students and staff, and on how these data must be aggregated and reported to USED."
14RaceAmericanIndianDemographics.Required
15RaceAsian

Demographics.Required


16RaceBlack

Demographics.Required


17RacePacific

Demographics.Required


18RaceWhiteDemographics.Required
21DistrictStatus

Tracking.Registration

The student’s current enrollment status within a district.


A student cannot be reported with an Active School Status and an Inactive District Status

46EnrollmentType

Tracking.Other.SharedTime

The amount of the school day a student is in attendance at the school listed as “attending school” for the student.
22CountyCodeResident

Tracking.Other.Resident

The New Jersey county in which the student resides.


Students who have naturally transitioned to a Regional School will use CDS of Regional school (unless marked with a tuition record)

Collected state-responsible student tuition students will be set to 21-8909-100 or 21-8501-024 if paid for by DCS

23

DistrictCodeResident

Tracking.Other.Resident

The resident district of the student. The code is unique to the district.


Students who have naturally transitioned to a Regional School will use CDS of Regional school (unless marked with a tuition record)

Collected state-responsible student tuition students will be set to 21-8909-100 or 21-8501-024 if paid for by DCS

24SchoolCodeResident

Tracking.Other.Resident

The resident school in which a student would attend based upon their permanent or other home address. This school code is unique for each school within each district.


Students who have naturally transitioned to a Regional School will use CDS of Regional school (unless marked with a tuition record)

Collected state-responsible student tuition students will be set to 21-8909-100 or 21-8501-024 if paid for by DCS

25DistrictEntryDate

Demographics.Required

The year, month, and day on which a student is enrolled in the district.
64

CountyCodeReceiving


The New Jersey county in which the student is received in a sending/receiving relationship.

Click here to scroll to the CDS logic:

65

DistrictCodeReceiving


The receiving district of the student in a sending/receiving relationship.
66

SchoolCodeReceiving


The receiving school in a sending/receiving relationship.
26CountyCodeAttending

The county in which the student is attending school.


Click here to scroll to the CDS logic:

27DistrictCodeAttending

The district in which the student is currently attending.

28SchoolCodeAttending

The school in which a student is attending. This school code is unique for each school within each district.

34YearOfGraduationDemographics.Required

The projected year of the student’s high school graduation.

29SchoolEntryDateTracking.RegistrationThe year, month, and day on which a student is enrolled in their attending school.

If student has a REENTERED Attendance Record; then that becomes the SchoolEntryDate.
30SchoolExitDateTracking.RegistrationThe year, month and day of the first day after the date the student last attended school when the student exits during the school year.

Field is mandatory for all students with SchoolStatus = “I”.


Field should be NULL for students reported with SchoolStatus = “A”.


Error will occur if SchoolExitDate is listed without a SchoolExitWithdrawalCode

31SchoolExitWithdrawalCodeTracking.RegistrationAn indication of the reason why the student exited from membership in the school during the school year.

Field is mandatory for all students with SchoolStatus = “I”.

Codes must conform to NJDOE codes above or error will occur.
67TuitionCodeTracking.Other.Tuition

An indicator of the source of payment for a student.


Tuition tracking record as of adjusted (last day of school) Snapshot date.

45FreeandReducedRateLunchStatusTracking.LunchThe tracking record as of the snapshot date is analyzed for the lunch code. The R and the F are determined by the flags set on the actual lunch tracking code. The flags for the lunch codes are configured on the screen Student Data.Lunch.Setup
32GradeLevelDemographics.Required

The grade level or primary level of instruction a student receives in a school or an educational institution during a given academic session.

33ProgramTypeCodeDemographics.Required

The primary program of instruction for the student.

68RetainedDemographics.Categories

An indication that the student is repeating their current grade level.

47SpecialEdClassificationSpecialEd.IEP

The outcome of eligibility assessment for special education and related services.


State Classification Code from Student's IEP as of Collection Date (or last day of school for EOY collection). Genesis translates the State Classification Code to the NJ Smart State Classification Code using these rules:
  • HI or AI -> 01
  • AT -> 02
  • C1 -> 03
  • C2 -> 04
  • C3 -> 05
  • CI -> 06
  • ED -> 07
  • MD -> 08
  • DB -> 09
  • OI -> 10
  • OH -> 11
  • PD -> 12
  • SM -> 13
  • SL -> 14
  • TB -> 15
  • VI -> 16
  • SP -> 17
  • 00 is used if the student does not have an IEP Tracking record as of Collection Date and the Evaluation Status field on the Evaluation record is set to Not Eligible For Special Services
  • 99 is used for students who have a Special Ed Exit date filled in on the IEP corresponding to the collection. Field will be left blank if student was exited prior to the last snapshot date (ex: If reporting FALL SID Mgt. then the student's Special Ed Exit Date must be on or after 6/30 of the previous school year). 
  • NOTE: '99' will not be reported for students who exited special ed on or after the last day of school. For EOY reporting, the latest classification code will be used instead. 

If Use on NJSMART SpecEd is set to NO on the student's IEP, then SpecEdClassification will NOT be reported.

69

ELLIdentificationDate

Tracking.ELL

The year, month, and day on which a student is identified by the district as being in need of English language learner (ELL) services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10. This includes students being served in a language assistance program as well as students whose parents have refused language assistance program services. 

70ELLExitDateTracking.ELL

The year, month, and day on which a student successfully completes an English language learner (ELL) program or is determined to no longer be in need of ELL services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10.


Field is mandatory for all students who have successfully completed an ELL program or have been determined to no longer need ELL services and/or a program. This field is optional for shared time vocational school students being reported by the vocational school.

195NonPublicSpecialEd.IEP

An indication of whether or not a student is receiving or not receiving services under an individual service plan when that student has been parentally placed into a sectarian or non-sectarian private school and also has been determined eligible for special education and related services.


REC = Yes, student has been determined eligible and is receiving services

 NREC = Yes, student has been determined eligible, but is not receiving services


[blank] = Leave element blank if student is not special education and not parentally placed in a privateschool


see NJ Smart FAQ for info on how to mark a student Non Public

108ResidentMunicipalCodeDemographics.Required

The resident municipality of the student. The code is unique to the municipality as defined by the NJ

Department of the Treasury.

220MilitaryConnectedStudentIndicator
Demographics.Required

An indication that the student’s parent or guardian is on Active Duty, in the National Guard, or in the Reserve components of the United States military services.


• 1 = Not Active Military Connected: Student is a dependent of someone not in the full-time, Active Duty

Forces (Army, Navy, Airforce, Marine Corps, Coast Guard).

• 2 = Active Military Connected: Student is a dependent of a member of the full-time, Active Duty Forces

(Army, Navy, Airforce, Marine Corps, Coast Guard or is a dependent of a member on Full-Time National

Guard Duty).

• 3 = National Guard or Reserve Connected: Student is a dependent of a member of the National Guard (not

full-time duty) or Reserve Forces (Army, Navy, Air Force, Marine Corps, or Coast Guard).

• 4 = Unknown: It is unknown whether or not the student is military-connected.

332

ELAGraduationPathwayIndicator 

Graduation

From the NJ Smart SID Mgmt Handbook -


Field is mandatory for all active students with the Grade Level of 12, all inactive students with the School Exit Withdrawal Code = L, and all students with a Biliterate value of Y.

Pathway to graduation information is not required for Non-Public Students and shared time vocational school students being reported by the vocational school

333MathGraduationPathwayIndicator
Graduation

From the NJ Smart SID Mgmt Handbook -


Field is mandatory for all active students with the Grade Level of 11 or 12 and all students with School Exit Withdrawal Code = L.

 Pathway to graduation information is not required for Non-Public Students and shared time vocational school students being reported by the vocational school.

390InDistrictPlacementDemographics.Categories

In district placement type to indicate the reason for the placement when a student is attending a school that is not his/her resident school within his/her resident district.

From the NJ Smart SID Mgmt Handbook - Field is mandatory is a student is attending a non-resident school within their resident district and their resident school offers the student's Grade Level.

From the NJ Smart SID Mgmt Handbook - In district placement type to indicate when a student is attending a school that is not his/her resident school within his/her resident district.

  • SPECED = Student attends a specialized program for special education in a school that is not his/her resident school within his/her resident school district
  • ELL = Student attends a specialized program for English Language Learners in a school that is not his/her resident school within his/her resident school district
  • ALTREC = Student attends an alternative education program or a recovery high school program in a school that is not his/her resident school within his/her resident school district
  • ADULT = Student attends an adult high school for students pursuing a locally-issued, state-endorsed diploma in a school that is not his/her resident school within his/her resident school district
  • OTHER = Student attends a school that is not his/her resident school within his/her resident school district for any other reason

Note: If set on Categories page, field will only populate SID Mgmt. records where the student's Resident and Attending schools are different (ex: student transfers from their own resident school to a non-resident school within the district).

391LanguageInstructionEducationalProgram
Tracking.ELL

The course in which an English language learner is placed in order to develop and attain English proficiency while meeting challenging State academic standards.


LanguageInstructionEducationalProgram is translated from the Program field, which is set on a student's ELL Tracking record. The method for translating the options in Genesis to the codes used in NJSmart reporting are as follows:



ELL Program in Genesis
NJ Smart Value

English Language Services or

English as a Second Language

5 - ESL Only or ELS

Sheltered Instruction or

High-Intensity English ESL

4 - English alternative Programs (Hi-Intensity, SEI)

Bilingual Tutorial or

Bilingual Resource or

Bilingual Part-Time Program

3 - Bilingual alternative Programs
Full-Time Bilingual2 - Full Time Bilingual (Transitional)
Dual Language (Two Way Immersion)1 - Dual Language
Parent Refused6 - Currently an ELL but ELL Program Services refused by parent/guardian


Note: Per NJSmart, if student's LIEP code 1-5, then the LIEPLanguageOfInstruction must be populated with a language code. This is a new field also on the student's ELL Tracking record.

402Biliterate
Assessments.WorldLanguageAssessments

An indication if graduating high school seniors achieved passing scores on both a World Language Assessment and an English Assessment to demonstrate they are biliterate as defined by the NJDOE.


Seal of Biliteracy is earned when a student has both passed a World Language Assessment and has met ELA Requirements for Graduation.


Note: Districts who do not participate in the Seal of Biliteracy program do not need to populate data into these new fields for NJSmart. Districts who do not participate may check off the option, "District DOES NOT participate in Seal of Biliteracy Program" on the NJSmart collection tab.

403WorldLanguageAssessment
Assessments.WorldLanguageAssessments

The World Language Assessment taken by the student, other than English language assessment.


Field is mandatory for 12th grade students that have a “Y” in the field of Biliterate.


There is a new tab under Student>Modify Student>Assessments called "World Language Assessment". You may enter in assessments that have been taken into this screen of purposes of the new NJSmart requirement. The screen also calculates whether or not a student is Biliterate. Students will be considered Biliterate if the have a both a passing World Language Assessment and have met ELA Assessment Graduation requirements.

404

WorldLanguagesAssessed

Assessments.WorldLanguageAssessments
The specific language other than English that is being assessed.
408GiftedAndTalentedDemographics.Categories

The student has been identified as a gifted and talented student or twice-exceptional as defined by the Strengthening Gifted and Talented Education Law (18A:35-35)


You can mark a student as Gifted/Talented via Student Data>Modify Student>Demographics>Categories. It is also an option in Student Data>Mass Change.

419StudentLearningEnvironmentNJSmart.RemoteLearningCollection

The chosen method for delivering instruction to the student - fulltime on premises, hybrid (partial in person on premises/partial remote), or fulltime remote. Further, denote whether the student is fulltime remote due to parental or guardian choice or fulltime remote because the district has not yet offered the student another option.

There is a new dropdown in Scheduling > Setup > Rotation Groups > List Groups in the Default View. This dropdown contains the new NJSmart Student Learning Environment values. You may map any Rotation Group to allow Genesis to automatically report students in that group with the specified Learning Environment. Students must also have the Derive Learning Environment from Rotation Group flag enabled on their record.

Both the Learning Environment and Derive Learning Environment flag can be set on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.

414RemoteDaysPresent
The number of days a student attended school from a remote learning environment during the annual reporting period from July 1 through June 30.
437RemoteDaysAbsent

The number of days a student is absent and scheduled to receive instruction in a remote learning environment (i.e., offsite of the school’s premises) during the annual reporting period from July 1 through June 30.

417

StudentInternetConnectivity

NJSmart.RemoteLearningCollection

Identify the mechanism for home internet connectivity for the student.


You can set this via Student Data>Modify Student>NJ Smart>Remote Learning Collection Elements. You can also use Student Data>Mass Change.

415StudentDeviceOwner

NJSmart.RemoteLearningCollection

These fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.
416StudentDeviceType

NJSmart.RemoteLearningCollection

These fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.
427BridgeYear

NJSmart.RemoteLearningCollection

These fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.
430FederalHSMathTestingReq

NJSmart.RemoteLearningCollection

This field indicates whether a student has met the federal requirement to take Algebra I (or one of the exceptions noted below) while in high school.

This data element will collect information on if a 12th grade student has met the federal requirement to take Algebra I or one of the exceptions outlined in the Handbook. This field is required for active students with Grade Level of 12 and inactive students with School Exit Withdrawal Code = L for the EOY Snapshot.

These new fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.

431

IEPGraduationCourseRequirement

NJSmart.RemoteLearningCollection

An indication of whether a student with a disability did not meet the state course requirement component of the NJDOE graduation requirements because of an exemption or modification contained in their Individualized Education Program (IEP).

Field is required for both active and inactive students with a Grade Level of 12 and a Special Education Classification of 01-17. Field is not required for Non-public students.

These new fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.

432IEPGraduationAttendance

NJSmart.RemoteLearningCollection

An indication of whether a student with a disability did not meet the local attendance requirement component of the NJDOE graduation requirements because of an exemption or modification contained in their Individualized Education Program (IEP).

Field is required for both active and inactive students with a Grade Level of 12 and a Special Education Classification of 01-17. Field is not required for Non-public students.

These new fields can be found on the student's NJSmart > Remote Learning Elements tab. They may also be mass-set from the Student Data > Mass Change tab.

433LIEPLanguageOfInstruction
Tracking.ELL

The language of instruction for the Language Instruction Educational Program (LIEP) course in which an English language learner (ELL) is placed in order to develop and attain English proficiency while meeting challenging State academic standards


This new field can be found on the Student Data>Modify Student>Tracking>ELL tab. It can also be mass set from the Student Data > Mass Change tab.

12CityOfResidenceDemographics.Contacts.AddressesThe City field on the student's Address record (Legal Residence)
44MigrantStatusDemographics.CategoriesMigrant Status is an indication of whether or not a student is a migrant student.
92EighthTechnologicalLiteracy

Demographics.Categories

This data element is an indication of whether the student has met the eighth grade technological proficiency consistent with the NJ Student Learning Standards through district-level assessment or evaluation.


Field will be left blank if not in Eighth grade.  Will default to "NE" for Eighth graders if blank.

35HealthInsuranceStatusMedical.HealthRecordsThis field is set to a Y if the Has Medical Insurance flag is set to yes
36HealthInsuranceProvider
Medical.HealthRecords
The full name of the insurance provider as it is displayed in the drop down list. That list is maintained in Setup.Code HEALTH_INS_PROVIDERS
117HomeLanguage

Demographics.Required

The name of the primary language or dialect that students use to communicate at home
110ImmigrantStatus
From the SID Handbook -

Under Section 3201 of the Every Student Succeeds Act, the term "immigrant children and youth" means

individuals who: (A) are aged 3 through 21; (B) were not born in any State; and (C) have not been attending one

or more schools in any one or more States for more than 3 full academic years.


Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school. 


ImmigrantStatus will be filled in if CountryOfBirth is a country other than the US. Field will be left blank if student is born within the United States, including Puerto Rico and other US territories. ImmigrantStatus will be set to "N" if DistrictEntryDate or FirstEntryDateIntoAUSSchool is a date more than 3 years ago, otherwise, students born outside US or US territories will be set to "Y".

Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

111

FirstEntryDateIntoAUSSchool


The month, day, and year of an individual's initial enrollment into a United States school.


If option, "Have collection check District Entry and Registration Dates if student's First Entry US School field is blank" is selected on NJSmart screen, then Genesis will check both the student's District Entry Date and Registration Date and use the earliest of the two for FirstEntryDateIntoAUSSchool if the student does not have a First Entry US School date filled in on the Demographics page.


Field is mandatory if student is born outside of the US, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

74HomelessTracking.Other.Homeless

• Y1 = Yes, student was homeless at any time during the school year and has been in the physical custody of a parent or legal guardian.


• Y2 = Yes, student was homeless at any time during the school year and was NOT in the physical custody of a parent or legal guardian (unaccompanied).

 • N = No, student was not homeless.


If a student was homeless at any time during the current school year, then this field must be “Y1” or “Y2”.

112HomelessPrimaryNighttimeResidence
Tracking.Other.HomelessAn indication of the nighttime residence for homeless students.
Field is mandatory if Homeless = “Y1” or “Y2”.
113AlternativeEducationProgram

Tracking.Other.AlternateEdProgram

Set to Y if student was enrolled in alternate program at any point in school year.

21SchoolStatus

The student’s current enrollment status within a school.

395SchoolEntryCode

From the SID Handbook-

To meet the state and federal requirements for continuous enrollment, a student must be given an enrollment

classification code at the beginning of each school year. The enrollment for an individual student is defined as

the “entry status” and is a means to assure that all students are assigned a code the first day of school.

396DaysOpen

Number of days school is open for during the school year, and NOT the number of days enrolled. Genesis sets this value based on the school's calendar of the school the student is in. This value can be overridden for the district on the New Jersey > NJ Smart > NJSMART screen, by filling out the field Override Days Open Value for SID collections field. This will NOT be used if the student has this field overridden on their NJ Smart tab. 

Note: This total does NOT need to equal NumberOfDaysPresent + NumberOfDaysAbsent. - DaysOpen is a completely separate NJ Smart field.


From the SID Handbook -
The number of days the program of instruction was in session for the entire year, this is the number of days during the annual reporting period from July 1 through June 30.
School day in session is a day on which the school is open, and students are under the guidance and direction of a teacher(s); and the day must be 4 hours or more to be considered a full day (or at least 2.5 hours for kindergarten). The number of days does NOT include summer school. The extended school year is included in the calculation up to June 30 and only when it is required for ALL students. • This data element is collected at the program level and should not be confused with a student’s days in membership.
115

NumberOfDaysPresent


Number of days present, as of the collection day, for a particular SID record
397NumberOfDaysAbsent

Number of days absent, as of the collection day, for a particular SID record


Note for Full Time students: Per NJ Smart, any half day absences will NOT reported here. Daily Attendance codes that are configured as half present / half absent are tallied as 1 Full Day Present for SID Mgt. reporting. 

399NumberOfStateExcusedAbsences

Number of days State Excused, as of the collection day, for a particular SID record
434ReportedSharedVoc
Tracking.Other.SharedTime

An indication that the student is a shared-time vocational school student being reported by the county

vocational school.


Y if your district is a vocational district and the student is shared time received
435

DeafHardOfHearing


An indication of whether a preschool student is Deaf or hard of hearing.


Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.

436

LanguageAcquisition


The language acquisition rating of a preschool child who is Deaf or hard of hearing.


Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.


Title 1 IndicatorNJSmart.NJSmartStudentFieldsCan be mass updated using Student Data > Mass Change




County/District/School Code Receiving

Values will be determined using the following process:

  • Genesis will first check to see if a CDS receiving code override exists on a students NJSmart tab.  If it exists, Genesis will ALWAYS use these codes forgoing the following logic.
  • Genesis will check the CDS Code on the students current Genesis School (The current school is the school that is on the attendance record as of Snapshot date). The CDS code for a school can be found in SETUP > Schools > Modify School.
  • If the Genesis School does not have a CDS code (for example: Out Of District School), and is NOT a Charter, then Genesis will check to see if student has an active IEP with a OOD CDS filled in.
  • If not, Genesis will then use the CDS code on the Student's Genesis Home School.

Exceptions:

  • Students who have a Resident District different from that of your Master District in Genesis and who are Special Ed with an Active IEP set to OOD will have their Receiving CDS set to that students Home School as set on the students Demographics page UNLESS Master District district type is set to type REGIONAL SCHOOL DISTRICT.
  • Non Vocational Shared Time Students.  See see FAQ
  • Student sitting in a Genesis setup Non-public school will have their Receiving School set to the Student's Home School (on demographics screen)
  • If a student is Tuition Sent to a School marked as a Preschool Provider (in Setup>State Schools) then Receiving School will be set to the Preschool Provider.
  • Resident District Students who live in a group home (or foster) who are Tuition Sent to an OOD will have the Receiving CDS set to the Tuition Sent school's CDS.
  • Student sent to OOD Vocational in Tuition record will have OOD Vocational set as Receiving School.
  • If student still has no Receiving School or a Receiving School = 000 after above logic applied will use the CDS of the Home School of student.

County/District/School Code Attending

The school the student is attending is determined using the following process:

  • Examine the attendance record as of the snapshot date 
    • If the student is in a Genesis School with a valid CDS code (Setup->Schools) - That is the attending school
    • If the student has an IEP as of the snapshot date; and the IEP has a CDS (Sent OOD) - That becomes the attending school
    • If the student has a tuition tracking record as of the snapshots date; and the record has a CDS - That becomes the attending school
    • If a student is attending an In-County Vocational school full time, the vocational school will be set as the attending school.
    • If a Regional District student's In-District School has a State School Code of 000 assigned in Genesis, students Home School CDS is used instead.

If student has Shared Time Tracking record marked as SENT with the CDS codes filled in, the values from the Shared Time Records CDS will automatically be used for Attending.  Unless student is Shared Time to a non-vocational school.

If students are sitting in a Preschool Referral (Pre-Eval) school, they  will have the following fields blanked on on the SID file: Grade Level, PTC, Lunch Status and Special Ed Classification.

  • This "Is Preschool Referral/Pre-Evaluation School" field is found via Setup>Schools>Modify School:

see NJ Smart FAQ for more information

 

How is NJSmart Attendance calculated in Genesis?

Attendance can be calculated from one of two places.  It is either totaled from the Daily Attendance your district records for a student -OR- it is read from a manually input NJSmart Attendance total.  NJSmart Attendance totals are entered into Genesis from the NJ > NJ Smart > NJSMART Attendance tab, which is a great screen to use for your Out Of District students. Here, you may enter than manually from the Attendance sub tab, or import them from an excel spreadsheet on the Import/Export sub tab.  If a Student has a manually entered NJSmartAttendance record, it will appear on that student's Attendance > Calendar tab directly above the existing Totals Table on the right side of the screen.


Q: NJ Smart informed us that we need to code a student as ZZ/0000/000. How do we add that?

If it's missing from the CDS dropdowns, you add it in via Setup>State Schools>Districts and Setup>State Schools>Schools.

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