Pearson Access Next Registration and Personal Needs Profile File Extracts

Modified on Tue, Apr 18, 2023 at 8:27 AM

These are the Math, ELA, and Science Registration files for Pearson Access Next found via NJ>NJ Testing>NJSLA/PAN - Start Strong


(The NJSmart report - State Assessment Registration Submission - can be found in New Jersey>NJSmart tab.)


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You can extract the NJSLA/PAN Registration files via NJ>NJ Testing>NJSLA/PAN.

You can extract this info by clicking "Create a Student Registration / Personal Needs Profile file."

You can also extract this info by STUDENT LIST if you have one created. Select it in the "Using Student List" field first, and then click "Create a Student Registration / Personal Needs Profile file."

You would need to update the student fields (such as TEST CODE etc) for your students before they pull to the file.

You can do mass updates via Student Data>Mass Change and/or NJ>NJSmart>Tools.

To review Student Data, go to Student Data>Modify Student>State Tests.  There are 2 subtabs - State Testing Data and NJSLA Accommodations.

Then, choose one of the following:

 

This collection does not include students who are exempt from testing. Therefore, your numbers will not match the NJSmart Assessment Registration collection.

 

Current Options to check/uncheck before running the extract:

  • Automatically adjust student Test Codes to a Remote Test Code for all students students where applicable
  • Automatically adjust student Test Codes to a Remote Test Code for students with a Remote Testing Location where applicable
  • Use student Assessment Registration override values from students NJSmart tab.
  • (Science File only):  Do not include and assign Science Test Codes for students with no NJSLA Science Test Code set on their State Tests tab.
  • **Use Tuition Records and Resident District Tracking when determining Responsible District and School Codes. 
  • ***Use Resident District Tracking records for Responsible District and School Codes for non tuition students whose Resident School Code is not the same school they are attending.
  • If a student has a Testing School of 000, use student's Home School for Testing and Responsible School. 
  • (NOT RECOMMENDED) Do NOT remove students based on NJ Reporting Responsibilities 
  • (NOT RECOMMENDED) Set ALL Student Responsible District and School Codes to the students Resident District Tracking record entries.

Additional Info:

Responsible District and School Codes:

    • Responsible District and School Codes for OOD students (** and Tuition Students if option selected) will be determined by the Resident District Tracking of the student. MAKE SURE to check your file after creation and double check the Responsible District and School Codes of students. If there are values populated, it means the Responsible District and School Codes are different then the Testing District and School Codes. Now would be a good time to run report "21550 - Resident School Code Check" to check your Resident District Tracking Records
    • Responsible District and School Codes honor the Override Responsible/Accountable Site CDS field in student State Testing tab.
    • Responsible District and School Code fields are only populated in extract if they different than the Testing District and School Code.

Testing District and School Codes

    • Testing District and School Codes for students in Out-Of-District schools will be determined by the IEP and Tuition record of the student.
    • Testing District and School Codes for students In-District schools will be determined by the students school they are currently enrolled into.
    • Testing District and School Codes honor the Override Testing Site CDS field in student State Testing tab.

* If Student List is selected, only students belonging to that list will appear in extract.

** If Tuition/Resident Tracking is selected then extract will perform the following. If a student has a Tuition SENT record with a Tuition Code not equal 04 - Free: Child of staff, then extract will compare the students Resident District Tracking District and School codes to the District and School codes of the school the student is attending. If they are different, then the Resident District Tracking District and School codes will be used for the Responsible District and School Code fields in the extract.

*** Resident District Tracking codes will be used IF student's Resident District Tracking's County and District codes EQUAL their attending school's County and District code BUT the school codes do not match (and school code is not equal to 000). If selecting this option, now would be a good time to run report "21550 - Resident School Code Check" to check your Resident District Tracking Records.

 

 

A NOTE ABOUT THE FILES

Once you run these files, they will have all the correct formatting for you to upload to Pearson. If you open up the file in Excel, the dates will appear in the wrong format. This is because Excel tries to 'fix' the data to a better view when it opens the file. Despite what you are seeing, the date fields in the saved file are formatted as YYYY-MM-DD. Do not save the file if you are viewing it in Excel. This will cause the correct format to be changed to what you see displayed (m/d/yyyy).

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