SID Management Extract Overview

--------------- New / Enhanced | 8/6/24

* NJSmart Updates for the 2024-25 School Year

- 2024 Fall SID Management (includes Current, Graduates and Summer Withdrawals) collection added

- Collection Updates for SID Management:

1. The following data elements have been renamed:

a. HomeLanguage is now HomeLanguage1 and has become a repeating data element.

b. ELLIdentificationDate is now LIEPStartDate.

c. ELLExitDate is now LIEPEndDate.

2. The following data elements have been removed:

a. BridgeYear

3. The following data elements have been added:

a. EligibleforLIEP - An indication that the student has undergone the Multilingual Learner (ML) identification process and whether, on the submission snapshot date, the student was eligible or ineligible for placement in a language instruction educational program (LIEP).

b. LIEPStartDate2 - The year, month, and day on which a student reenters a language instruction educational program (LIEP) after having exited multilingual learner status.

c. LIEPEndDate2 - The year, month, and day on which the student exits a language instruction educational program (LIEP) for the second time because the student was determined to no longer needs a LIEP or because the student's parent(s) removed the student from the LIEP.

d. LIEPParentRefusalDate - The year, month, and day on which a parent refused language instruction educational program (LIEP) for the student who was identified as eligible, regardless of whether the student had been served by an LIEP prior to the parent's refusal.

e. ELPScreenerDate - The year, month, and day on which a student was given the state-approved English Language Proficiency (ELP) screener. (NOTE: In Genesis this pulls from the Student Data>Modify Student>ML>List Tests test date - OR - An override date can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields)

f. HomeLanguage2,3,4 - The code for the specific language or dialect that the student uses to communicate at home.

4. An acceptable value of '7' Preschool program was added for LanguageInstructionEducationalProgram.

5. The value 'REFUSED' was removed for LIEPEndDate.

LocalIdentificationNumber

Demographics.Required

Student IDs can only be changed on the Admin.Students.Change Student ID screen

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

The student’s identified gender.

There is now a Gender code of 'X - Non-Binary/Undesignated' in NJSmart. You do not need to add a matching 'X' to your gender codes in Genesis.

The way we will handle the 'X' code is any student who has a Gender Code not equal to 'M' or 'F' will be reported to NJSmart as an 'X'. So, for example, if you have added a 'P - Pangender' to your system, we will output any students coded as such as an 'X.'

If needed for your district, you may add additional codes to the "GENDER_PREFERENCE" table in Setup>Codes and the logic above will apply as you extract SID.

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Tracking.Registration

The student’s current enrollment status within a district.

A student cannot be reported with an Active School Status and an Inactive District Status

Tracking.Other.SharedTime

DistrictCodeResident

Tracking.Other.Resident

The resident school in which a student would attend based upon their permanent or other home address. This school code is unique for each school within each district.

Students who have naturally transitioned to a Regional School will use CDS of Regional school (unless marked with a tuition record)

Collected state-responsible student tuition students will be set to 21-8909-100 or 21-8501-024 if paid for by DCS

Demographics.Required

CountyCodeReceiving

DistrictCodeReceiving

SchoolCodeReceiving

The New Jersey county, district, and school code in which the student is received in a sending/receiving relationship.

Click here to scroll to the CDS logic:

• County/District/School Code Receiving

The county, district, and school codes for which the student is attending school.

Click here to scroll to the CDS logic:

• County/District/School Code Attending

The projected year of the student’s high school graduation. 

Date must correspond to when the student is expected to graduate high school; date should not be for

when the student is expected to complete elementary or middle school.

This date represents the first date of attendance for the student (as opposed to registration date). In the case of students who have entered, left, and re-entered the school, this date represents the most recent entry date into the school.

Field is mandatory for all students with SchoolStatus = “I”.

Field should be NULL for students reported with SchoolStatus = “A”.

Error will occur if SchoolExitDate is listed without a SchoolExitWithdrawalCode

An indicator of the source of payment for a student.

Tuition tracking record as of adjusted (last day of school) Snapshot date.

The grade level or primary level of instruction a student receives in a school or an educational institution during a given academic session.

The primary program of instruction for the student.

An indication that the student is repeating their current grade level.

The outcome of eligibility assessment for special education and related services.

• HI or AI -> 01
• AT -> 02
• C1 -> 03
• C2 -> 04
• C3 -> 05
• CI -> 06
• ED -> 07
• MD -> 08
• DB -> 09
• OI -> 10
• OH -> 11
• PD -> 12
• SM -> 13
• SL -> 14
• TB -> 15
• VI -> 16
• SP -> 17
• 00 is used if the student does not have an IEP Tracking record as of Collection Date and the Evaluation Status field on the Evaluation record is set to Not Eligible For Special Services. Only used if student's Referral Date or Eligibility Determination is on or after the previous snapshot date.
• 99 is used for students who have a Special Ed Exit date filled in on the IEP corresponding to the collection. Field will be left blank if student was exited prior to the last snapshot date (ex: If reporting FALL SID Mgt. then the student's Special Ed Exit Date must be on or after 6/30 of the previous school year). 
• NOTE: '99' will not be reported for students who exited special ed on or after the last day of school. For EOY reporting, the latest classification code will be used instead. 
• If student was declassified, and you need to report a BLANK value for this field but the previous code is still pulling, please check the student's PTC on their Tracking>Registration tab and make sure you've moved the student out of a Special Ed PTC.

If Use on NJSMART SpecEd is set to NO on the student's IEP, then SpecEdClassification will NOT be reported.

The year, month, and day on which the student is no longer considered eligible as a student with a disability

according to N.J.A.C. 6A: 14-3.5(c) or 3.6(a).

An indication that the student has undergone the Multilingual Learner (ML) identification process and whether, on the submission snapshot date, the student was eligible or ineligible for placement in a language instruction educational program (LIEP).

LIEPStartDate

The year, month, and day on which a student is identified by the district as being in need of English language learner (ELL) services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10. This includes students being served in a language assistance program as well as students whose parents have refused language assistance program services. 

The year, month, and day on which a student successfully completes an English language learner (ELL) program or is determined to no longer be in need of ELL services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10.

Field is mandatory for all students who have successfully completed an ELL program or have been determined to no longer need ELL services and/or a program. This field is optional for shared time vocational school students being reported by the vocational school.

The year, month, and day on which a student reenters a language instruction educational program (LIEP) after having exited multilingual learner status.

The year, month, and day on which the student exits a language instruction educational program (LIEP) for the second time because the student was determined to no longer needs a LIEP or because the student's parent(s) removed the student from the LIEP.

The year, month, and day on which a parent refused language instruction educational program (LIEP) for the student who was identified as eligible, regardless of whether the student had been served by an LIEP prior to the parent's refusal.

An indication of whether or not a student is receiving or not receiving services under an individual service plan when that student has been parentally placed into a sectarian or non-sectarian private school and also has been determined eligible for special education and related services.

REC = Yes, student has been determined eligible and is receiving services

 NREC = Yes, student has been determined eligible, but is not receiving services

[blank] = Leave element blank if student is not special education and not parentally placed in a privateschool

see NJ Smart FAQ for info on how to mark a student Non Public

The resident municipality of the student. The code is unique to the municipality as defined by the NJ

Department of the Treasury.

An indication that the student’s parent or guardian is on Active Duty, in the National Guard, or in the Reserve components of the United States military services.

• 1 = Not Active Military Connected: Student is a dependent of someone not in the full-time, Active Duty

Forces (Army, Navy, Airforce, Marine Corps, Coast Guard).

• 2 = Active Military Connected: Student is a dependent of a member of the full-time, Active Duty Forces

(Army, Navy, Airforce, Marine Corps, Coast Guard or is a dependent of a member on Full-Time National

Guard Duty).

• 3 = National Guard or Reserve Connected: Student is a dependent of a member of the National Guard (not

full-time duty) or Reserve Forces (Army, Navy, Air Force, Marine Corps, or Coast Guard).

• 4 = Unknown: It is unknown whether or not the student is military-connected.

ELAGraduationPathwayIndicator 

An indication if and how a student met the graduation assessment requirements. Districts are required to annually report this information under N.J.A.C. 6A:8-5.2(f).

From the NJ Smart SID Mgmt Handbook -

Field is mandatory for all active students with the Grade Level of 12, all inactive students with the School Exit Withdrawal Code = L, and all students with a Biliterate value of Y.

Pathway to graduation information is not required for Non-Public Students and shared time vocational school students being reported by the vocational school

An indication if and how a student met the graduation assessment requirements. Districts are required to annually report this information under N.J.A.C. 6A:8-5.2(f).

From the NJ Smart SID Mgmt Handbook -

Field is mandatory for all active students with the Grade Level of 11 or 12 and all students with School Exit Withdrawal Code = L.

 Pathway to graduation information is not required for Non-Public Students and shared time vocational school students being reported by the vocational school.

In district placement type to indicate the reason for the placement when a student is attending a school that is not his/her resident school within his/her resident district.

From the NJ Smart SID Mgmt Handbook - Field is mandatory is a student is attending a non-resident school within their resident district and their resident school offers the student's Grade Level.

From the NJ Smart SID Mgmt Handbook - In district placement type to indicate when a student is attending a school that is not his/her resident school within his/her resident district.

• SPECED = Student attends a specialized program for special education in a school that is not his/her resident school within his/her resident school district
• ELL = Student attends a specialized program for English Language Learners in a school that is not his/her resident school within his/her resident school district
• ALTREC = Student attends an alternative education program or a recovery high school program in a school that is not his/her resident school within his/her resident school district
• ADULT = Student attends an adult high school for students pursuing a locally-issued, state-endorsed diploma in a school that is not his/her resident school within his/her resident school district
• OTHER = Student attends a school that is not his/her resident school within his/her resident school district for any other reason

Note: If set on Categories page, field will only populate SID Mgmt. records where the student's Resident and Attending schools are different (ex: student transfers from their own resident school to a non-resident school within the district).

The course in which an English language learner is placed in order to develop and attain English proficiency while meeting challenging State academic standards.

LanguageInstructionEducationalProgram is translated from the Program field, which is set on a student's ELL Tracking record. The method for translating the options in Genesis to the codes used in NJSmart reporting are as follows:

Note: Per NJSmart, if student's LIEP code 1-5, then the LIEPLanguageOfInstruction must be populated with a language code. This is a new field also on the student's ELL Tracking record.

An indication if graduating high school seniors achieved passing scores on both a World Language Assessment and an English Assessment to demonstrate they are biliterate as defined by the NJDOE.

(populates for Grade 12 students only)

Seal of Biliteracy is earned when a student has both passed a World Language Assessment and has met ELA Requirements for Graduation.

The World Language Assessment taken by the student, other than English language assessment.

Field is mandatory for 12th grade students that have a “Y” in the field of Biliterate.

There is a new tab under Student>Modify Student>Assessments called "World Language Assessment". You may enter in assessments that have been taken into this screen of purposes of the new NJSmart requirement. The screen also calculates whether or not a student is Biliterate. Students will be considered Biliterate if the have a both a passing World Language Assessment and have met ELA Assessment Graduation requirements.

WorldLanguagesAssessed

The student has been identified as a gifted and talented student or twice-exceptional as defined by the Strengthening Gifted and Talented Education Law (18A:35-35)

You can mark a student as Gifted/Talented via Student Data>Modify Student>Demographics>Categories. It is also an option in Student Data>Mass Change.

The chosen method for delivering instruction to the student - fulltime on premises, hybrid (partial in person on

premises/partial remote), or fulltime remote. Further, denote whether the student is fulltime remote due to

parental or guardian choice or fulltime remote because the district has not yet offered the student another

option.

They may also be mass-set from the Student Data > Mass Change tab.

The number of days a student is absent and scheduled to receive instruction in a remote learning environment (i.e., offsite of the school’s premises) during the annual reporting period from July 1 through June 30.

StudentInternetConnectivity

NJSmart.NJSmartStudentFields

Identify the mechanism for home internet connectivity for the student.

You can set this via Student Data>Modify Student>NJ Smart>NJ Smart Student Fields. You can also use Student Data>Mass Change.

NJSmart.NJSmartStudentFields

NJSmart.NJSmartStudentFields

NJSmart.NJSmartStudentFields

This field indicates whether a student has met the federal requirement to take Algebra I (or one of the exceptions noted below) while in high school.

This data element will collect information on if a 12th grade student has met the federal requirement to take Algebra I or one of the exceptions outlined in the Handbook. This field is required for active students with Grade Level of 12 and inactive students with School Exit Withdrawal Code = L for the EOY Snapshot.

These new fields can be found on the student's NJSmart > NJSmart Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

Default: Value will be reported as code "A" for students in grade 12 who have a Mathematics Graduation Pathway code of "S" if Federal HS Math Req is blank.

IEPGraduationCourseRequirement

NJSmart.NJSmartStudentFields

An indication of whether a student with a disability did not meet the state course requirement component of the NJDOE graduation requirements because of an exemption or modification contained in their Individualized Education Program (IEP).

Field is required for both active and inactive students with a Grade Level of 12 and a Special Education Classification of 01-17. Field is not required for Non-public students.

These new fields can be found on the student's NJSmart > NJSmart Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

NJSmart.NJSmartStudentFields

An indication of whether a student with a disability did not meet the local attendance requirement component of the NJDOE graduation requirements because of an exemption or modification contained in their Individualized Education Program (IEP).

Field is required for both active and inactive students with a Grade Level of 12 and a Special Education Classification of 01-17. Field is not required for Non-public students.

These new fields can be found on the student's NJSmart > NJSmart Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

The language of instruction for the Language Instruction Educational Program (LIEP) course in which an

Multilingual Learner (ML) is placed in order to develop and attain English proficiency while meeting challenging

State academic standards.

This new field can be found on the Student Data>Modify Student>Tracking>ML tab. It can also be mass set from the Student Data > Mass Change tab.

must be on file in the district verifying the student’s eligibility.

A migrant student is defined as a student who is:

• 21 years of age or younger; and

• Who is, or whose parent/guardian is, a migratory fisher, dairy worker, or agricultural worker; and,

• Who in the preceding 36 months has moved from one school district to another in order for the worker to

obtain temporary or seasonal employment in agricultural or fishing work.

Demographics.Categories

This data element is an indication of whether the student has met the eighth grade technological proficiency consistent with the NJ Student Learning Standards through district-level assessment or evaluation.

Field will be left blank if not in Eighth grade.  Will default to "NE" for Eighth graders if blank.

Demographics.Required

Under Section 3201 of the Every Student Succeeds Act, the term "immigrant children and youth" means

individuals who: (A) are aged 3 through 21; (B) were not born in any State; and (C) have not been attending one

or more schools in any one or more States for more than 3 full academic years.

Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school. 

ImmigrantStatus will be filled in if CountryOfBirth is a country other than the US. Field will be left blank if student is born within the United States, including Puerto Rico and other US territories. ImmigrantStatus will be set to "N" if DistrictEntryDate or FirstEntryDateIntoAUSSchool is a date more than 3 years ago, otherwise, students born outside US or US territories will be set to "Y".

Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

FirstEntryDateIntoAUSSchool

The month, day, and year of an individual's initial enrollment into a United States school.

If option, "Have collection check District Entry and Registration Dates if student's First Entry US School field is blank" is selected on NJSmart screen, then Genesis will check both the student's District Entry Date and Registration Date and use the earliest of the two for FirstEntryDateIntoAUSSchool if the student does not have a First Entry US School date filled in on the Demographics page.

Field is mandatory if student is born outside of the US, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

• Y1 = Yes, student was homeless at any time during the school year and has been in the physical custody of a parent or legal guardian.

• Y2 = Yes, student was homeless at any time during the school year and was NOT in the physical custody of a parent or legal guardian (unaccompanied).

 • N = No, student was not homeless.

If a student was homeless at any time during the current school year, then this field must be “Y1” or “Y2”.

An indication of whether a homeless student is receiving or not receiving instructional services under 42

U.S.C. §11432(a).

An indication of whether a homeless student is receiving or not receiving support services under 42

U.S.C. §11432(a).

Tracking.Other.AlternateEdProgram

Set to Y if student was enrolled in alternate program at any point in school year.

The student’s current enrollment status within a school.

To meet the state and federal requirements for continuous enrollment, a student must be given an enrollment

classification code at the beginning of each school year. The enrollment for an individual student is defined as

the “entry status” and is a means to assure that all students are assigned a code the first day of school.

Number of days school is open for during the school year, and NOT the number of days enrolled. Genesis sets this value based on the school's calendar of the school the student is in. This value can be overridden for the district on the New Jersey > NJ Smart > NJSMART screen, by filling out the field Override Days Open Value for SID collections field. This will NOT be used if the student has this field overridden on their NJ Smart tab. 

Note: This total does NOT need to equal NumberOfDaysPresent + NumberOfDaysAbsent. - DaysOpen is a completely separate NJ Smart field.

NumberOfDaysPresent

Number of days absent, as of the collection day, for a particular SID record

Note for Full Time students: Per NJ Smart, any half day absences will NOT reported here. Daily Attendance codes that are configured as half present / half absent are tallied as 1 Full Day Present for SID Mgt. reporting. 

An indication that the student is a shared-time vocational school student being reported by the county

vocational school.

DeafHardOfHearing

An indication of whether a preschool student is Deaf or hard of hearing.

Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.

LanguageAcquisition

The language acquisition rating of a preschool child who is Deaf or hard of hearing.

Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.