SID Student Management Submission Overview

LocalIdentificationNumber

Demographics.Required

Local/District Student ID, can only be changed on the Admin>Students>Change Student ID screen

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

The student’s identified gender, taken from the "Gender" field and not "Birth Gender".

Additional Gender types can be added to the "Gender Preferences" codes list in Setup>Codes

If Male is selected, Genesis will report M

If Female is selected, Genesis will report F

When any other gender is selected, Genesis will report X

Demographics.Required

Demographics.Required

Demographics.Required

Demographics.Required

• Y = Hispanic or Latino
• N = Not Hispanic or Latino

Demographics.Required

Demographics.Required

Demographics.Required

Tracking.Registration

The student’s current enrollment status within the district.

Students are reported as either A or I for all enrollment records, and cannot be reported as both Active and Inactive. 

Tracking.Other.SharedTime

DistrictCodeResident

Tracking.Other.Resident

County, district, and school in which a student would attend based upon their permanent or other home address.

Based on Resident Tracking record as of the collection date.

For districts set as Regional:  Students who have naturally transitioned to a Regional School will have the regional school's CDS reported, unless marked with a tuition code.

For students out of state: Use ZZ-0000-000 as the reported CDS codes.

For state-responsible students: 

Students will be set to 21-8909-100 or 21-8501-024 if tuition is paid for by DCF

Demographics.Required

CountyCodeReceiving

DistrictCodeReceiving

SchoolCodeReceiving

Usually the Genesis school in which the student is enrolled. See below for more detailed information:

• County/District/School Code Receiving

Usually the Genesis school in which the student is enrolled. See below for more detailed information:

• County/District/School Code Attending

Student's "Year of Graduation" field and not the "Class Of" field.

The projected year when a student is expected to graduate high school.

Required for all students with SchoolStatus = “I”.

If this date matches the last day of school, Genesis will report the very next day instead.

Tuition Code from student's Tuition tracking record as of the snapshot date (ex: Oct 15th for FALL reporting).

Must be a valid DOE tuition code, otherwise this field is reported blank.

The grade level or level of instruction. May be corrected via student's Tracking > Registration tab or the Admin > Students > Fix Student Records screen.

The primary program of instruction for the student. May be corrected via student's Tracking > Registration tab or the Admin > Students > Fix Student Records screen.

An indication that the student is in the same grade level as previous year.

Set in the current year, based on student repeating their previous year grade level. Field is set automatically during Summer rollover, but can be set manually.

Student's "State Classification Code" field from IEP as of the collection date (or last day of school for EOY collection). Genesis translates the value to the DOE State Classification Codes using these rules:

• HI or AI -> 01
• AT -> 02
• C1 -> 03
• C2 -> 04
• C3 -> 05
• CI -> 06
• ED -> 07
• MD -> 08
• DB -> 09
• OI -> 10
• OH -> 11
• PD -> 12
• SM -> 13
• SL -> 14
• TB -> 15
• VI -> 16
• SP -> 17

Students found Not Eligible:

00 is used for students when a valid IEP record is not found, but the student has an Evaluation record with status set to "Not Eligible" or "Parent Not Consenting" Only used if student's Referral Date or Eligibility Determination is on or after the previous snapshot date.

Former Special Ed students:

99 is used for students who have a Special Ed Exit date filled in on the IEP corresponding to the collection. Field will be left blank if student does not have PTC 18-33 or 38, or was exited prior to the last snapshot date (ex: If reporting FALL then the student's Special Ed Exit Date must be on or after 6/30 of the previous school year).

Note: Code '99' will not be reported for students who exited special ed on or after the last day of school. For EOY reporting, the latest classification code will be used instead.

Note: If student was exited last year but is still showing code '99' then check to ensure they are no longer in a special ed PTC code.

If Use on NJSMART SpecEd is set to NO on the student's IEP, then SpecEdClassification will NOT be reported.

Student's "Special Ed Exit Date" from the IEP as of the snapshot date.

For ML students with "ML Tracking" records with an ML Start Date prior to today's date.

• Reports Y if the ML Tracking record is marked "Found Eligible"
• Reports N if the ML Tracking is marked "Found Not Eligible"

LIEPStartDate

For ML students with "ML Tracking" marked as "Found Eligible".

Reports the ML Start Date of the student's ML Tracking record, as long as it is prior to today's date.

For ML students with "ML Tracking" reports the Exit Date as long as it is not a date in the future.

Required for all students served by an LIEP and exited the program. Should represent the last day the student was served by the LIEP and not the date of parent refusal.

Reports ML Start Date for ML students with additional "ML Tracking" record(s) such as if the student has previously exited an LIEP and then enrolls in a 2nd program. 

The Exit Date of the ML student's 2nd LIEP

For ML Students with an "ML Tracking" record indicating the parent's refusal of services.

Reports the Program Start Date of the ML Tracking with Program Code set to Parent Refusal.

Note: If student was previously eligible or receiving services, change Program Code on the existing ML Tracking to be "Parent Refusal" in order to create a new ML Tracking record with the parent's refusal date.

• First, Genesis will report Test Date  from student's ML(ELL) > List Tests screen.
• If none found, the ELP Screener Date Override field from student's NJSLEDS > NJ Student Fields screen is used instead.
• If not found, the ML Start Date field of the student's ML Tracking is used instead.
• If not found, field will default to First Day of the student's school year in which they became eligible. 

For students marked as Non Public Student on their Demographics>Categories tab or students in a school marked as Non Public School in Setup>Schools.

Student must have an Evaluation record with Evaluation Status set to Is Eligible for Special Services in order to activate this reporting field.

• REC is reported if the student's Evaluation record has Non-Public Services set to "Yes, eligible and receiving services."
• NREC is reported if the student's Evaluation record has Non-Public set to "No, eligible but is not receiving services."

see NJ Smart FAQ for info on how to mark a student Non Public

Student's Municipality Code field is reported.

Reports student's Military Connected Indicator field. If set to:

• Not Military Connected then a value of 1 will be reported.
• Active Duty then a value of 2 will be reported.
• National Guard or Reserve then a value of 3 will be reported.
• Unknown then a value of 4 will be reported.

If this field is blank a 4 will be reported by default. 

ELAGraduationPathwayIndicator 

Set on student's Graduation tab by calculating an ELA Graduation Pathway, or setting the Override Meets ELA Requirements via field, or by filling in the Denied Graduation due to field.

Set on student's Graduation tab by calculating an Math Graduation Pathway, or setting the Override Meets Math Requirements via field, or by filling in the Denied Graduation due to field.

Set on student Demographics > Categories screen by clicking Change next to the In District Placement field.

The field can then be set per each attendance enrollment the student has. For example, if they transferred between schools within the district, the In District Placement can be set differently for each school. 

Required for students attending a non-resident school within their resident district and their resident school offers the student's Grade Level.

Field represents the reason student is in a non-resident school, and can be reported as follows, if student attends:

• SPECED - a specialized program for special education
• ML - an LIEP
• ALTREC - an alternative education program or a recovery high school program
• ADULT - an adult high school for students pursuing a locally-issued, state-endorsed diploma
• OTHER - a non-resident school for any other reason

Reported based on the Program field, which is set on a student's ML Tracking record. 

The method for translating the options in Genesis to the codes used in NJSLEDS reporting are as follows:

Populates for Grade 12 students only.

Seal of Biliteracy is earned when a student has both passed a World Language Assessment and is meeting ELA Requirements for Graduation.

If no World Language Assessment exists for a student, the field may be activated by checking off Seal of Biliteracy on the student's Categories screen.

Required for 12th grade students that have a “Y” in the field of Biliterate.

Reports Test Code taken from the test on the student's Assessments > World Language Assessments screen that made them qualify for Seal of Biliteracy.

WorldLanguagesAssessed

Required for 12th grade students that have a “Y” in the field of Biliterate.

Reports based on the Gifted and Talented field found on the student's Demographics > Categories screen.

Can be mass set using an option in Student Data > Mass Change.

The chosen method for delivering instruction to the student set on the student's NJSLEDS > NJ Student Fields screen.

They may also be mass-set from the Student Data > Mass Change tab.

The number of days a student is absent and scheduled to receive instruction in a remote learning environment

StudentInternetConnectivity

NJSmart.NJSmartStudentFields

Identify the mechanism for home internet connectivity for the student.

You can set this via the student's NJSLEDS > NJ Student Fields. You can also use Student Data > Mass Change.

NJSmart.NJSmartStudentFields

NJSmart.NJSmartStudentFields

NJSmart.NJSmartStudentFields

For students in Grade 12 only. 

Reports based on Federal HS Math Testing Req field found on the student's NJSLEDS > NJSLEDS Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

Default: Value will be reported as code A for students in grade 12 who have a Mathematics Graduation Pathway code of "S" if Federal HS Math Req is blank.

IEPGraduationCourseRequirement

NJSLEDS.NJSLEDSStudentFields

Reports based on IEP Graduation Course Requirement field found on the student's NJSLEDS > NJSLEDS Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

NJSLEDS.NJSLEDSStudentFields

Reports based on IEP Graduation Attendance field found on the student's NJSLEDS > NJSLEDS Student Fields tab. They may also be mass-set from the Student Data > Mass Change tab.

Reported based on the Program field, which is set on a student's ML Tracking record. 

It can also be mass set from the Student Data > Mass Change tab.

must be on file in the district verifying the student’s eligibility.

A migrant student is defined as a student who is:

• 21 years of age or younger; and

• Who is, or whose parent/guardian is, a migratory fisher, dairy worker, or agricultural worker; and,

• Who in the preceding 36 months has moved from one school district to another in order for the worker to

obtain temporary or seasonal employment in agricultural or fishing work.

Demographics.Categories

This data element is an indication of whether the student has met the eighth grade technological proficiency consistent with the NJ Student Learning Standards through district-level assessment or evaluation.

Field will be left blank if not in Eighth grade.  Will default to "NE" for Eighth graders if blank.

Demographics.Required

Under Section 3201 of the Every Student Succeeds Act, the term "immigrant children and youth" means

individuals who: (A) are aged 3 through 21; (B) were not born in any State; and (C) have not been attending one

or more schools in any one or more States for more than 3 full academic years.

Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school. 

ImmigrantStatus will be filled in if CountryOfBirth is a country other than the US. Field will be left blank if student is born within the United States, including Puerto Rico and other US territories. ImmigrantStatus will be set to "N" if DistrictEntryDate or FirstEntryDateIntoAUSSchool is a date more than 3 years ago, otherwise, students born outside US or US territories will be set to "Y".

Field is mandatory for all students born outside of the United States, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

FirstEntryDateIntoAUSSchool

The month, day, and year of an individual's initial enrollment into a United States school.

If option, "Have collection check District Entry and Registration Dates if student's First Entry US School field is blank" is selected on NJSmart screen, then Genesis will check both the student's District Entry Date and Registration Date and use the earliest of the two for FirstEntryDateIntoAUSSchool if the student does not have a First Entry US School date filled in on the Demographics page.

Field is mandatory if student is born outside of the US, except for Non-Public students, preschool referral students, and shared time vocational school students being reported by the vocational school.

• Y1 = Yes, student was homeless at any time during the school year and has been in the physical custody of a parent or legal guardian.

• Y2 = Yes, student was homeless at any time during the school year and was NOT in the physical custody of a parent or legal guardian (unaccompanied).

 • N = No, student was not homeless.

If a student was homeless at any time during the current school year, then this field must be “Y1” or “Y2”.

An indication of whether a homeless student is receiving or not receiving instructional services under 42

U.S.C. §11432(a).

An indication of whether a homeless student is receiving or not receiving support services under 42

U.S.C. §11432(a).

Tracking.Other.AlternateEdProgram

Set to Y if student was enrolled in alternate program at any point in school year.

The student’s current enrollment status within a school.

To meet the state and federal requirements for continuous enrollment, a student must be given an enrollment

classification code at the beginning of each school year. The enrollment for an individual student is defined as

the “entry status” and is a means to assure that all students are assigned a code the first day of school.

Number of days school is open for during the school year, and NOT the number of days enrolled. Genesis sets this value based on the school's calendar of the school the student is in. This value can be overridden for the district on the New Jersey > NJ Smart > NJSMART screen, by filling out the field Override Days Open Value for SID collections field. This will NOT be used if the student has this field overridden on their NJ Smart tab. 

Note: This total does NOT need to equal NumberOfDaysPresent + NumberOfDaysAbsent. - DaysOpen is a completely separate NJ Smart field.

NumberOfDaysPresent

Number of days absent, as of the collection day, for a particular SID record

Note for Full Time students: Per NJ Smart, any half day absences will NOT reported here. Daily Attendance codes that are configured as half present / half absent are tallied as 1 Full Day Present for SID Mgt. reporting. 

An indication that the student is a shared-time vocational school student being reported by the county

vocational school.

DeafHardOfHearing

An indication of whether a preschool student is Deaf or hard of hearing.

Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.

LanguageAcquisition

The language acquisition rating of a preschool child who is Deaf or hard of hearing.

Can be set via Student Data>Modify Student>NJSmart>NJSmart Student Fields.

An indication a student met the graduation requirement to complete the Free Application for Federal Student Aid (FAFSA) or is exempted from the requirement.

Acceptable Values:

• C – Completed the Free Application for Federal Student Aid (FAFSA) or the New Jersey Alternative

Financial Aid Application.

• E – Provided a Waiver from parent or counselor exempting student from the financial aid application

requirement under the law.

• N – Student is in Grade 12 but will not be graduating

These values are taken from the student FAFSA Requirement field.

Waiver/Completion Status may be set manually, by parent form, or importing HESSA file. See

"Denied" can be selected to report a student as N. In addition, "Denied graduation due to" must be populated. Students reported with "N" must not be reported as graduating.

Fore more information:

FAFSA Screen

FAFSA Import