Getting Started with the Course Submission Files

You can run and collect the Course Submission files in Genesis from the NJ module.

Where do we collect this info in Genesis?

This is located on NJ>NJSmart>Course Submission.

Options on the Course Submission Extract Tab

Option	Notes
Use Practice Grade
Adjust Course End Date
Use Other ID	If this is checked for the school, it is going to pull an ID for staff members based on the "Other ID" rather than the "Local ID" on their Staff record. These fields are found via the Staff tab. If you do not utilize the "Other ID" field in the school, you can uncheck this option and click "Save Settings for All Schools" before recollecting and then the system will pull from the staff Local ID instead etc.
Always use Elem HR for grades PK-05
Always use Elem HR for grades PK-04
Staff Data	The excel icon allows you to review the data - but do not upload the excel to NJSmart. The CSV icon allow you to download the Staff file - upload this CSV file to NJSmart.
Student Data	The excel icon allows you to review the data - but do not upload the excel to NJSmart. The CSV icon allow you to download the Student file - upload this CSV file to NJSmart.
Teacher Verification	You can download the teacher verification files as a PDF or excel.
Collection	Clicking "Collect Data" will collect the files for the school(s). Clicking "Clear" will clear the data for the school(s).
Log	After collecting data, you can click the pencil clip icon in the Log column to see a log of any errors, skipped data, or missing data in the file so that you can make adjustments in the system.
Other options to check/uncheck on the screen:
(Recommended) Check here to export student's dropped and ungraded courses (will still exclude student courses dropped at the start of the school year).
Do not include student course if it was dropped at beginning of school year prior to Sept 15
Check here to export all courses NOT marked as Exclude from NJSmart Course Submission. (includes Courses NOT marked as Graded Courses in Curriculum)
Check here to add local school code to all course codes (to be used if you have multiple schools/buildings with duplicate CDS).
Check here to add to modify Rigor on auto generated Elem HR courses based on 'Basic Skills Teacher' setting of HR teacher.
Merge Teacher Course Sections when days between teacher exit and teacher reentry is equal to or less than  X days.

If you make any changes to an option on this screen - make sure you click "Save Settings for All Schools" before recollecting the data to ensure you are getting new info.

* Only schools that have the option Include students in state reporting(true), In District School(true), Exclude from NJSMART(false) and have a CDS code assigned are available for this collection.
* Only Grade Collections that are flagged Marking Period or Final Grade are shown.

Can we view a snapshot of the data for an individual student?

Yes you can pull up an individual student to see how the info may pull for them via Student Data>Modify Student>NJSmart>Course Submission.

Next Articles to Review for More Info

Course Submission FAQ

Preparing Staff Data

Creating the Course and Student Submission Files

Configuring Grading

NCES SCED Course Codes

Report 72600 NJSmart Course Submission Verification

NJSmart Resources