TABLE OF CONTENTS

• View Schedule
• Drop Course
• Add Course
• Replace Course
• Schedule Audit

  • FAQ

• Schedule Analyzer

NOTE: If you are looking for our guides on how to start next year scheduling, please click here.

View Schedule

You can view and print a student's schedule from the Student Data>Modify Student>Current Year Schedule>View Schedule screen.

In the top right hand corner of the screen, there is a printer icon.  If you click that, a PDF will generate. Note: you have the option to include/exclude the HR when printing that with the "Hide HR from Print" checkbox.

You can view the schedule here as a LIST, BLOCK, or BELL.  You can also select a specific semester type.

If an email is on file for teachers, you can also email them using the envelope icon in the TEACHER column.

You also have the option to add a course from this screen by using the "Add Course" field in the top left.  Enter the Course and Section in this format: 101/1 and click ADD.

The envelope icons for the teachers can be toggled on and off to display via Setup>Schools>Scheduling, with the "Show teacher email on Student Data -> Current Year Schedule screen." option.

If enabled (from Setup > Districts), you will see a Lock column from the List view of the screen.

Locking a course prevents users from dropping that course when in any of the student Current or Next Year scheduling screens below.

Drop Course

You can drop a section from a student's schedule via Student Data>Modify Student>Current Year Schedule>Drop Course.

To do so, check off the section to the left of the course, and click the trash can.

You have the option to drop it AS OF a certain date using the "effective date" field.  

Genesis will queue transactions with an Effective Date greater than today.

These transaction will be automatically executed by Genesis on the Effective Date.

You can also generate a drop form as you drop if you check off the "Print Drop/Add Form."

The "Show Room & Teacher" option will just toggle the screen to display or not display room and teacher information.

Add Course

You can add a new course to a student's schedule via Student Data>Modify Student>Current Year Schedule>Add Course.

Use the search parameters in the "Search School Curriculum:  XYZ School" area.  You can search by: School, Course, Semester, Department, Section, Period.

When you get results, you can think click ADD.  If you check off the box in the "P" column, a form will be printed as you add the course, as well.

You have the option to add it AS OF a certain date using the "effective date" field.  

Genesis will queue transactions with an Effective Date greater than today.

These transaction will be automatically executed by Genesis on the Effective Date.

If the course is in conflict with their already schedules sections, the course will appear in RED in the search results.

Replace Course

You can replace a course (add and drop all at once) via Student Data>Modify Student>Current Year Schedule>Replace Course.

In step 1, search for a course to add.  When you get results, click the radio button to the left of the course to select it.

In step 2, click the radio button to the left of the course in the schedule you would like to drop.

If it's the same kind of course, i.e. a Math section 1 and you are replacing it with Math section 2, you may also want to check off the "Transfer Grades/Class Att."

If you use this tab AND you check off "Transfer Grades/Class Att." the POSTED MARKING PERIOD GRADES should transfer between the sections, as in the MP1 and MP2 grades, regardless of the course sections being different subjects/coded differently/having a different teacher etc.

You also have the option to print an add/drop form if you check off "Print Add/Drop Form" while you perform the action.

You have the option to add/drop AS OF a certain date using the "effective date" field.  

Genesis will queue transactions with an Effective Date greater than today.

These transaction will be automatically executed by Genesis on the Effective Date.

Schedule Audit

You can view, modify, delete audit records of courses students have assigned / have dropped via Student Data>Modify Student>Current Year Schedule>Schedule Audit.

If you have dropped a course, but you need to restore it, there will be a checkbox to the left of the course on this screen.  

You can check it off and click "Restore Checked Courses" to add it back in.

If you need to add it back in as of a certain date, fill in the "As Of" field before you click "Restore Checked Courses."

If you need to delete an audit record because a student was never actually in that course section (it was added incorrectly, but now shows that they were in for part of the year etc,) you can also trash can the record.

Just be sure to not remove something here that you need to report to NJ Smart in the course submission.

If you need to edit start and drop dates for a student, click "Edit Student Dates" and a new pop up will appear:

There are two fields you can modify for a section: "Enter Date Student Entered Course" and "Enter Date Student Dropped Course."  Enter the new dates and click "YES."

If a student's start date is prior to course start date, the course start date will still be used in Course Submission.

If a student's end date is after the course end date, the course end date will still be used in Course Submission.

FAQ

A user updated a kid's schedule on the Replace Course tab but did not check off "Transfer Grades/Class Att." as they did so. Is there a way to push the former class' class attendance and Posted grades to the new course after the fact?

A: Yes. Go to Student Data>Modify Student>Current Year Schedule>Schedule audit. If they used the Replace Course tab, there will be a button that says "View X Replace Course Audits." If you click that, you will get a pop up that shows the recent replaces done - and if available, there will be a "Transfer Grades/Class Att" button. You can click that to move that info to the new course etc.

Alternately, you can go to Student Data>Modify Student>Class Attendance>By Section View. In the "Choose a Course" dropdown, select the Dropped course. In the lower right hand side, there will be a "Transfer Grades/Attendance" button:

If you click that, you will get a pop up that allows you to select the new course to push attendance and grade info to:

Select the course you need, and click Transfer.

*This is still in regards to posted Marking Period grades.  This will not push assignment grades over.

Schedule Analyzer

A Schedule Analyzer screen has been added to the set of screens available to work with an individual student’s schedule both in the current school year and for the next school year.  

This screen provides a  “one stop shop” for viewing a student’s scheduled and requested courses, identifying available course  sections/periods, scheduling students into available sections, adding course requests to the student and running the individual scheduler to obtain an optimum course load and schedule for the student.

Part I:  The List of Scheduled and Requested Courses with Course Section Availability Indicated

The Student’s Currently Scheduled Courses and Course Requests and Availability Indicators

The central section of the analyzer screen contains a list of the courses the student is currently scheduled  into as well as those that are only requests and have yet to be scheduled.  

All schedule information is  displayed (section #, period, cycle days, teacher, room) as well as availability information for sections of  each course meeting in specific periods.  

The columns and information include:  

• Scheduled – This contains a check if the course is currently in the student’s schedule.  It is blank if  the course is only a request and not yet scheduled.  
• Course (Seats Available) – The course number with the number of available seats displayed  within the parentheses:  “13305 Essen of Alg 1 (5)” or Essen. Of Alg with 5 available seats.  
• Sect – Section # of the section the student is currently scheduled in, if the course is scheduled  
• Sem – Semester code of the section the student is currently scheduled in  
• Days – Cycle days of the section the student is currently scheduled in  
• 1, 2, … 12 – These columns each represent a Period.  A number (e.g. 1, 2, 3) indicates the student is scheduled in that period.  A green A indicates that there are available sections in the period and a red F indicates all sections that period are full. Place your cursor over the character to see a tool tip listing the status of the period for the selected course. Click on the green A for a popup describing the available sections and to select another section. If the course is currently only a request for this student, you will be able to select a section.  Selecting a course section for a request will add that section to the screen as a 'Provisionally Scheduled' course section.  This 'Provisionally Scheduled' course section will not be added to the student schedule until the 'Save Schedule' button is pressed.
• Teacher – Name of teacher assigned to section the student is currently scheduled in.  
• Room – Room in which the student’s current section meets
• Credits – Credit value of the course  
• Icon column – The last column contains an icon. The “drop course” icon unschedules a currently scheduled course section. The  icon deletes a request from the request list (there is no quick UNDO).

Part II:  Scheduled and Requested Credit Totals

At the lower right hand corner of the list of courses there are two counters. The upper “Request Totals” counter lists the total credits of all of the student’s current requests.  This does not include any of the  student’s currently scheduled courses.  

The lower “Scheduled Totals” lists the total credits of the  student’s currently scheduled courses.

Part III:  The Add Request Controls 

At the top left of the list of courses there is a control that gives you the capability of adding course  requests to the list. When a department is selected and the  “Show” button clicked a popup listing all of the courses associated with the selected department is  displayed and you may add multiple courses from the department to the student’s list of requests.

Part IV:  The Scheduler Controls

At the very bottom of the screen there are three controls for the Individual Scheduler. These allow you to run the individual scheduler directly from this screen, save a provisional schedule or  reset the student’s schedule to how it was prior to the last “Save Schedule”.

Procedure to Run the Individual Scheduler for a Student  

1. Click the Run Scheduler button at the bottom of the student’s Schedule Analyzer screen.  The individual scheduler runs and while it is running, a "Running Scheduler..." message is displayed in lieu of the buttons at the screen bottom. 
2. When the Individual Scheduler completes the tentative new schedule is displayed. 

Procedure to Save the Student’s Current Schedule

This is necessary if changes have been made – such as provisionally adding course sections to a student’s  schedule.  If a change has been made saving the schedule is required to make the change permanent.  

1. Click the "Save Schedule"  button. This displays a verification dialog.
2. Click OK to continue or Cancel to abandon the save.  If you click OK the student’s schedule will be  stored and a confirmation dialog is displayed.
3. Click OK to finish.