Managing Action Codes

TABLE OF CONTENTS

• Action Code List Screen
• Adding New Action Codes
• Procedure to Add an Action Code
• Modifying Action Codes
• Procedure to Add an Infraction Code
• Deleting Action Codes
• Procedure to Remove an Action Code

Action Code List Screen

The Action Code list screen (Code of Conduct>Setup>Conduct Codes>Action Codes) displays all action codes in all groups:

Figure 1 - The List of Action Codes on the Code of Conduct.Setup.Conduct Codes.Action Codes screen. 

Adding New Action Codes

Figure 2 - Define a new Action Code

Procedure to Add an Action Code

1. Go to the Conduct>Setup>Conduct Codes>Action Codes screen.
2. Locate the "Add" button at the bottom of the screen and click it. This brings up the Create Action Code form.
3. Fill in the form:
   1. Action Group – Select the Action group (e.g. Detention)
   2. Action Code – This must be a short unique identifier for the new action code. Maximum 8 characters in length, letters, numbers and the underline (_) character are legal. Spaces and special characters are not allowed.
   3. Action Description - This is the free text description of the new code.
   4. Seq – The sequence number places this new code into the list of action codes: codes are sorted only by their Seq numbers, not alphabetically.
   5. Detention – If yes, this is a Detention action.
   6. Suspension – If yes, this is a Suspension action.
   7. Expulsion – If yes, this is an Expulsion action.
   8. Used in State Reporting - If yes, this code is used for generating state reports. Use of this depends on the state's requirements.
   9. Default Action for Auto Point Removal – This is the action used as the action code for the "point removal" incidents.
4. Click Save to create the action code

Modifying Action Codes

Figure 3 – Modify an Action Code

Procedure to Add an Infraction Code

1. Go to the Conduct>Setup>Conduct Codes>Action Codes screen.
2. Locate the "Add" button at the bottom of the screen and click it. This brings up the Create Infraction Code form.
3. Fill in the form:
   • Action Group – Cannot be modified.
   • Action Code – Cannot be modified.
   • Action Description - This is the free text description of the new infraction code.
   • Seq – The sequence number places this new code into the list of infraction codes: codes are sorted only by their Seq numbers, not alphabetically.
   • Detention – If yes, this is a Detention action.
   • Suspension – If yes, this is a Suspension action.
   • Expulsion – If yes, this is a Expulsion action.
   • Used in State Reporting - If yes, this is a Suspension action.
   • Default Action for Auto Point Removal – This is the action used as the action for the "point removal" incidents.
4. Click Save to create the action code

 Deleting Action Codes

Figure 3 –List of Action Codes

Procedure to Remove an Action Code

1. Go to the Conduct>Setup>Conduct Codes>Action Codes screen.
2. Locate the code you wish to delete and click the trashcan delete icon.