Posting Grades in Gradebook

To post your grades and comments, click on the Gradebook>Post Grades tab. 

Pick the course to assign comments to from the "Course" dropdown. 

To use the calculated marking period grade for all students click the "Update All Grades for MP1 Grading Period" link which assigns the calculated grade.

You can now use that grade or change it by simply clicking into the Grade field.

You can now assign up to three (3) comments per student from the Comment 1, 2 or 3 dropdown. 

Once you have assigned the grades and comments for each student, click "Save Grades." Notice that all data stays red until you click "Save Grades."

You can print this screen at any time by clicking on the printer icon in the top right hand corner of the screen.

FAQ

Q: A teacher is seeing a "School <CODE>'s attendance cycle of Qx does not meet on <Today's Date>." message. How do we fix this?

A: Check the Attendance Cycles for the school via Setup>Schools>Click on School>Attendance Cycles. Make sure the start/end dates are correct.

Q: When a teacher goes to post grades, it says they have no sections. They have sections assigned, so why do they get this message?

Their sections have most likely not been set up to be graded. This is a post rollover task to be completed by the district every year.

There is a wizard you can run via Grading->Setup->Setup Guide for each of your schools. It'll autofill in this information for you. It is the "automatically assign collections to all subsections" wizard. Run it for each school, and this will be resolved (aside from some manual tweaking.)

Alternately, you can go to Scheduling>Sections and do this en masse. Change the "VIEW" dropdown to "GRADING." And click SEARCH. You will see ALL of your sections, and for each Marking Period column, you can check them off to be graded and hit "update" at the bottom of the screen. This is what the wizard is actually filling in.

Q: The "Update All Grades..." button is not on this screen. How do we fix this?

A: Go to Gradebook>School Setup>Maintenance>Gradebook Maintenance - and locate the "Show "Update all Grades" link on Post Grades Screen" option (or the "Allow "Update all Grades" link on Post Grades Screen to update Final Grade" option) and set the radio button to YES and click "Save Options."

Q: My teachers do not see the dropdowns to post comments. How do we fix this?

A: On the curriculum file itself, from Scheduling>Curriculum>Modify Curriculum, there is a "May Collect Drop Down Comments" you will have to check off and click "Save."  The dropdowns should then appear.

Q: My teachers can not post narrative comments. How do we fix this?

A: On the curriculum file itself, from Scheduling>Curriculum>Modify Curriculum, there is a "May Collect Narrative Comments" you will have to check off and click "Save."  Additionally, go to Setup>Schools>Click on School>Valid Grades, and for each relevant grade level, check off "Collects Narrative" as well.

Q: When I enter a final grade for student, it is changing when I hit save. What is happening?

Some schools automatically calculate Final Grades based on your schools own calculation. That means that any grade you enter into the Final Grade field will not stick unless you are able to override the grade. In order to do this, simply check the override check box for each grade prior to saving the screen. If the check box is not available to you, contact your system administrator.

Q: Can I post grades for dropped students?

When a student is dropped from a course section prior to Marking Period grades being posted, grades will not automatically be collected for them in the section they were dropped from. However, a function exists to allow the responsible teacher to post grades for any of the students who have dropped the section. At the top right of the Gradebook>Post Grades screen, locate the "Show Dropped Students" radio buttons. Set it to “Yes”. Then, wait for the screen to refresh and the dropped student(s) to be displayed. You can then give those students a grade as well.

Q: The words "No Match" appear after the School field for my students. What is causing this?

This happens when a school posts alpha grades and Genesis can not find a matching grade in the school's alpha grade setup. This can be fixed on your school's Grading>Setup>Valid Grades>Alpha Grades. The Gradebook tries to find a match by taking the student's numeric average and compares it to the From and Through values on the school's alpha grades. Just adjust those values so that the Gradebook can determine what grade should be posted.

Q: How does the final grade get determined in a school who is setup to collect alpha grades?

If your "Calculate Projected Final Grade using posted MP grades and Gradebook grades" is set to No, the Gradebook tries to find a match by taking the student's numeric average and compares it to the From and Through values on the school's alpha grades.

If the "Calculate Projected Final Grade using posted MP grades and Gradebook grades" is set to Yes, then the final grade is determined using the quality points of already posted marking periods and the quality points of the current Gradebook grade.

Q: I am trying to post an exam grade on the Post Grades screen. I see where I can type in the grade, but a Gradebook exam grade is not appearing in the next column. Why is there no Gradebook Exam Grade?

The Gradebook's exam grade can only be displayed if you have created an exam under the Exams tab on the Assignment Spreadsheet. Without an exam, Genesis does not think that you are keeping track of the exam in the Gradebook, so nothing is displayed.

Q: There is a weighted grade field on the Post Grades that I cannot change. What is this field?

If your course has a weight code of Multiply and the weight is > 1, then this field will appear on the Post Grades screen. The weighted grade is calculated based on the grade entered by you. The calculated grade will automatically populate the weighted grade field.

Additional Grading Reports that may be useful:

• Report 70770 - Grade Verification and Status: This report will list all the grades for the students in your class, as well as the any classes that are merged with the course selected.