Search Open Registrations
Once this is enabled and parents are using it, you will find entries on this screen. You can locate this info via Registration>Open Reg>Search Open Registrations.
You can search for students by Barcode ID, Family Last Name, School Year, Anticipated School, Anticipated Grade, Student Form Progress, Denied/Not Denied, Appointments From/To, Reg ID, and by Status.
Once you have search results, you have options to Register or Pre-register the students, delete out entries, modify the status of the application, enter appointment info, and print out a bar code form:
- To PRE-REGISTER students from this screen, click the
icon in the "Pre-Reg" column. This places the student into a holding school and the student will not be activated until you perform the summer rollover with us.
- To REGISTER students from this screen,
icon in the "Reg" column. This enters the student as a new student in the current school year.
The Open Reg screen warns the user if a student exists right after they click Register or Pre-register. The system will compare with the current system school year when looking for students.
You should get this pop-up if the student matches to an existing student in the system:
Additional options with search results on this screen:
- Update School Year
- Update Grade Level
- Update School
- Update Status:
- Add a Note
- Add an Appointment
- Print out the form (for one student, or all students)
- Create a "Logon" for the Registration package itself
- View/manage documents uploaded to Registration package
- Modify the package itself - which logs you out and brings you to the Open Reg portal
- Archive the student registration package
- Deny the student registration package
Emailing Open Reg Packages
- Checking off Open Reg Students and clicking the 'Email Open Reg Packages' button will bring up a dialog with settings to send emails out to the selected packages with the following options. In order to use these options "Allow Logins to Open Registration" must be selected.
- 'Create Open Reg Accounts' - If no account exists for a package this will create one and attach the login details to the emails being sent out
- 'Reset Open Reg Accounts' - If an account exists for a package then the login info will be reset and attached to the emails being sent out
- The master district email is what is used to send these emails out, a reply to email can be set manually to allow parents to respond to the emails.
- Emails will only be sent if the package has an email on one of the guardians, if no email is found the email will not be sent and account creation/resetting will not occur for those accounts.
- If multiple students with the same package are selected, only 1 email will be sent out for that package
- 'Has Guardian Email' search option will be able to display only packages with/without a valid email
Completed Registration
You can view Completed and Archived registration packages via Registration>Open Reg>Completed Registrations.
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