Search Open Registrations

Once this is enabled and parents are using it, you will find entries on this screen.  You can locate this info via Registration>Open Reg>Search Open Registrations.

You can search for students by Barcode ID, Family Last Name, School Year, Anticipated School, Anticipated Grade, Required Fields, Status, Reg ID, Finalized, Appointments From/To, Packages Finalized From/To, Home Language ELL Status, Document Status, Has Guardian Email, Guardian 1 Email.

Once you have search results, you have options to Register or Pre-register the students, delete out entries, modify the status of the application, enter appointment info, and print out a bar code form:

• To PRE-REGISTER students from this screen, click the  icon in the "Pre-Reg" column. This places the student into a holding school and the student will not be activated until you perform the summer rollover with us.
• To REGISTER students from this screen, icon in the "Reg" column. This enters the student as a new student in the current school year.
  

The Open Reg screen warns the user if a student exists right after they click Register or Pre-register.

The system will compare with the current system school year when looking for students.

You should get this pop-up if the student matches to an existing student in the system:

Additional options with search results on this screen:

• Update School Year
• Update Grade Level
• Update School
• Update Status:
  
• Add a Note
• Add an Appointment
• Print out the form (for one student, or all students)
• Create a "Logon" for the Registration package itself
• View/manage documents uploaded to Registration package
• Modify the package itself - which logs you out and brings you to the Open Reg portal
• Archive the student registration package
• Deny the student registration package

Emailing Open Reg Packages

• Checking off Open Reg Students and clicking the 'Email Open Reg Packages' button will bring up a dialog with settings to send emails out to the selected packages with the following options. In order to use these options "Allow Logins to Open Registration" must be selected. 
  • 'Create Open Reg Accounts' - If no account exists for a package this will create one and attach the login details to the emails being sent out
  • 'Reset Open Reg Accounts' - If an account exists for a package then the login info will be reset and attached to the emails being sent out
• The master district email is what is used to send these emails out, a reply to email can be set manually to allow parents to respond to the emails.
• Emails will only be sent if the package has an email on one of the guardians, if no email is found the email will not be sent and account creation/resetting will not occur for those accounts.
• If multiple students with the same package are selected, only 1 email will be sent out for that package
• 'Has Guardian Email' search option will be able to display only packages with/without a valid email

Completed Registration

You can view Completed and Archived registration packages via Registration>Open Reg>Processed Registrations.