Grade Change Requests

Teachers have the ability to 'submit' Grade Change Requests.

The requests are submitted by the teachers and have to be approved in order to be posted to the students record.

Users can approve/deny the requests on the Student Data>Change Requests>Grade Change Requests tab.

This is what the screen that lists the various requests looks like:

Enabling the Feature

To first turn this feature on, you would go to the Grading>Grading Process>Grade Change Setup screen and check the "Allow Grade Change Requests" and click SAVE SETUP.

Once checked, the teachers will have the ability to enter Grade Change Requests for any prior marking period/school year that is not currently opened for grading.

Using the Grade Change Request Feature

This is done in the Gradebook on the Gradebook>Student>Grading screen.

Steps for Teachers to Use the Feature

1. Navigate to the Gradebook>Student>Grading tab for the student you want to 'submit' the grade change for.
   1. To first locate this screen for an individual student, the teacher would access their Gradebook>Gradebook tab and click into one of their student's names on the list:
   2. Click the "Request Report Card Grade Change" and you can then enter the new requested grade and a reason. Both are required.
      
   3. When you click "Request (MP) Report Card Grade Change," you'll get this pop up to finish out the request and submit:
      
   4. Click "Submit Grade Change Request" to submit the request.
   5. After clicking "Submit Grade Change Request" you will get a pop up confirmation and the screen will now display a "View/Edit Report Card Grade Change Request" button that allows the user to VIEW or EDIT the request.
      
   6. If the user click the "View/Edit Report Card Grade Change Request" button, they can update the request or delete the request.
      

Steps to Approve or Deny the Grade Change Request

• The requests can then be seen on the Student Data>Change Requests>Grade Change Requests screen.
  
• On this screen, the user has to select the Approved or Denied in the "Status" column:
  
• Click "Save Grade Change Requests" to save the selection on the screen.
  
• After clicking "Save Grade Change Requests" you will get a pop up that confirms this and all the relevant data tied to that grade change if you click the icon for more details.
  
  • When you set a grade change request as "Accepted," it will change the posted Marking Period grade for the student.
  • You will see this on the Student Data>Modify Student>Grades tab highlighted in green:
    
  • You can audit this information using the "GradeChangeRequest" table.
  • And there is a notation on the grade itself that will make it clear there was a grade request and subsequent change on the record. You would see this if you click directly on the grade value on the student's Grades subtab:
    
  • The "Accepted" record will look like this on the Student Data>Grade Change Requests tab if you search for "Accepted" records:
    
• You can click the "Reset" icon to RESET the grade back to "Requested" which would essentially allow the user to set the status to Accepted or Denied once more.
• If you deny it, you can enter a reason and you will be able to make additional changes on the Grade Change Requests tab. And the teacher can then send another request for this grade, if needed.
  The teacher's point of view after a denial:
  

Additionally, two new GenMessage subscriptions were added for this feature.

• The first is "Grade Change Request" which will alert subscribers when a new Grade Change Request has been added. 
• The second is "Grade Change Request Update", which will notify the teacher when the Grade Change Request has been Accepted or Denied.

Securable Location for this screen: StudentData.ChangeRequests.Grades