The Health History Update Form DocType

Health History Update Forms are the NJ DoE 90-day form required for Athletic eligibility, if a student's valid physical examination is older than 90 days.

These forms can be uploaded into Genesis in a special document type that allows them to be displayed on students' athletic participation records:

Restrictions on the Health History Update Form DocType

There can only be a single "Health History Update Form" DocType: Genesis will not allow more than one to be created.

The remainder of this article describes the creation of the Health History Update Form (HHUF) DocType.

Creating the Health History Update Form DocType

Procedure to Create a "Health History Update Form" DocType.

1. Go to the Documents->Setup->Document Types screen:
2. To add a new DocType, click on the "Add Document Type" button.  This will bring up the "Add DocType" dialog box:
3. Fill in the Code and Name fields with whatever you wish to name your Health History Update Form, then select the "Silo".  The "Silo" is where to physically store the documents of this type.
4. To be clear, you do not need to use the code and name shown in the above example.  You can choose whatever local code and name you wish to use.   Once you have entered the information, click the "Add Document Type" button to create the actual DocType.  This brings up the "Modify DocType" screen:
5. On the Modify DocType screen you must check two parameters:
   1. Locate and check the "Can be the Health History Form" checkbox.
   2. Locate and check the "Allow document to be uploaded as a Student Document" checkbox.
   3. Optionally, you can check the "Visible in Parents Module" if you want the uploaded documents to be visible to parents & guardians.  You can then check the "Guardian" checkbox and/or the Student Accounts checkbox.
   4. Scroll to the bottom and click the "Save Parameters" button to save the changes.
6. Now scroll to the bottom of the screen and locate the "Security Granted to Roles" area:
7. You will want to select and add Roles that give access to any of your staff members who have to see, upload or otherwise access the Health History Forms, including your nurses, possibly the Athletic Director and anyone who must either upload a Health History Update Form or use a ReportWriter report to generate Health History Update Forms and store them in student records.
8. Once you have added the necessary Role(s), you are finished creating the DocType.