Gradebook Settings for the Parent Portal

Modified on Tue, Feb 27 at 2:07 PM

Configuring Gradebook Settings for the Parent / Student Module

The Parent Access>Setup>Settings>School Settings>Gradebook Settings screen has various parameters controlling how the Parents' module Gradebook screen behaves for students in the corresponding school:

You can also click into the "Gradebook Screen Text" tab to enter text per school.

Example below:

The fields have the following meanings and usage:

Field	Description
Are gradebook screens available in Parents Module for Genesis High School?*	If this is not checked, parents will not be able to get into any of the gradebook screens. This is useful during the summer. This is the master switch for Gradebook screens in the parent module for the School. *You can now configure your Gradebook to be automatically turned on and off in the Parents Module. Both fields are required and the times will only be analyzed on school days. Click into the gear icon to the right of the "Click to set automatic on/off settings for display in Parents Module" text for the options.
Show Proj. FG	If this is checked, a new option in the drop down on the Weekly Summary screen will appear for FG. This will display the gradebook's projected final grade for the course, or the Report Card grade if posted. This requires the school to be calculating the projected final grade based on report card grades and gradebook grades.
Numeric Grade Rounding	This option determines how a student's marking period grade is rounded on the parent's gradebook screens. The options are Tenths, Hundredths and Whole Numbers.
Letter Grade to Display	This option controls if a letter grade will be displayed next to the numeric grade on the Weekly Assignment screen. Do not show letter grades - This will make it so no letter grade is displayed. Always show school equivalent letter grade - The letter grade will be based on school alpha grades from and through numeric values Show GB letter grades if selected in profile - The letter grade will be based on school alpha grades from and through numeric values UNLESS the gradebook has the "Use Gradebook Alpha Grade on Post Grades screen" set to Yes in the GB profile. If the field is set to Yes, then the GB letter grade is shown.
Gradebook MP Average	This option controls whether marking period average on the Gradebook Weekly Summary screen appears and how it appears. If it is set to "Do not Show", the "MP Average" column will not appear. This is useful for the lower grades when Marking Periods averages may not have much meaning. If the setting is "Average of all assignments", the average displayed will be for all assignments during that marking period. If you select "Average of assignments for parents", then the average displayed will only take into account the grades for assignments that are marked for Parents Module.
Show Email	This option controls whether a teacher's email is displayed on the Weekly Assignment screen.
Show Category Average	If you switch this to Yes, then the category average will appear on the Course Summary Screen
Text for Assignments	Name - This option will display the assignment name Description - This option will display the assignment description if one exists. If there is no description, then the assignment name is used. Name and Description - This option will display the assignment name and the description if one exists. Name and Description Link - This option will display the assignment name and the description if one exists and any web links, if those exist.
Assignment % (Assignment Search Screen)	This option controls whether the percentage column for each assignment is displayed.
Show assignments with 'Not Graded' grade type	Show 'Not Graded' assignments on Gradebook screen
Show Assignment Max Points (Assignment Search Screen)	This option controls whether the max points column of each assignment is displayed.
Show Docs	If set to yes, any document that has been uploaded to a specific assignment will be displayed
Highlight Dropped Grades	If yes, this highlights grades that do not count. If a student has been given a grade, and the Gradebook has automatically "dropped" that grade from the MP Average because it is included in a "drop X grades" (the 'do not count lowest X grades') Rule, the grade will be highlighted in the parent module to indicate that it will not count.
Group Assignments Only	If yes, only assignments not marked for a specific group and assignments for the students specific group will be shown.
Show RC grade if Posted	If yes, this option will show the grade on the report card and not the grade in the gradebook. If there has not been a report card grade posted, then the gradebook grade will always show.
Show Staff Pictures	If this is set to No, then the gray portrait will appear on the Course Pages screen in Parents Module instead of the actual teacher photo.
User Types For Doc Upload	Select the User Type that can upload documents to gradebook assignments
Show Responsible Teacher

You can use the gear icon in the "Are gradebook screens available in Parents Module for Genesis High School?" area to set a time to turn on / off the gradebook module in the Parent Portal.

This pops up a dialog box that allows you to fill in the time to turn off and on the gradebook module.

In the pop up, you can fill in the time to turn off the module and the time to turn it back on.

The times are honored on school days based on you schools calendar. If it is a weekend or a school holiday, the times are ignored and the gradebook module will stay online. Only on school days is it honored.

Configuring Gradebook Settings for the Parent / Student Module

Procedure to Configure Gradebook in the Parent / Student Module

Go to the Parent Access>Setup>Settings>School Settings screen.
Click on the Gradebook tab:
Locate the entry for your school in the set of schools:
Set the flags appropriately
Repeat for additional schools.
Click Save Gradebook Options to store your choices.

What it Looks Like in the Portal:

Weekly Summary -

List Assignments -

Course Summary -