Student Search Views

Modified on Thu, Nov 14 at 9:10 AM

TABLE OF CONTENTS

Overview
Working with Search Result Views
Search View Column Fields
Search Result View Library

Overview

Search views allow custom columns to be displayed in search results when performing a search via Student Data>Student List>Student Search.

This means each type of user (nurse, counselor, coach, etc...) can have a view tailored to show the information they need.

In this example, a custom view called "Student Current Location" was configured to display the student's current scheduled course along with their student photo:

Working with Search Result Views

You can add/modify custom search views from the Student Data>Student List>Search Result Views screen.

(Securable Location for this screen to add/remove from your users as needed: studentdata.studentlist.searchResultsView)

This screen lists the available views and allows one to be made the default view for all users.

From this screen, search views may be created, deleted, copied, imported, and exported for sharing with another district.

NOTE: Search views with the Genesis logo are built-in and cannot be changed or deleted. However, they can be used as a starting point for new views by using the 'Copy' button

Editing a Search View

You can edit a Search Result View by clicking the EDIT icon:

(Securable Location for this screen: studentdata.studentlist.editView)

The edit view screen allows the view to be renamed, security to be updated, and columns to be updated. A view can be made available to all users or it can be role-based.

Each column in a view has an expression. The expression determines what is displayed in the column.
As an example, ${student.studentID} would display the student's ID. The brown box icon is a helper to assist in building an expression.

You can click the box icon and search through the available fields available for search view expressions. You first get the expression builder pop-up - click "Choose a field" to get to the next screen to start searching for your field:
If you're looking to add a Counselor Name column, you would start typing in Counselor to see the available fields:

If you want to add the Counselor Name click CHOOSE to the right of CounselorName and that will build the expression for you on the Search View:

The tooltip expression determines what is displayed when hovering over that column.

Each column can be optionally excluded from appearing on the screen, on the Excel printout, or on the PDF printout with options to the right:

See below for more information on any of these settings.

Search View Column Fields

When editing a search result view, each Expression has a number of settings. Here are the definitions of these fields:

Field	Notes	Example
Seq	Controls the order in which this column appears in your search results. Entering zero will cause this column to appear at the far left.	"0"
Name	Display name of the column within the search results.	"Date of Birth"
Expression	This is the command that ultimately pulls the information. Always surrounded by brackets { } and preceded by $	${student.dateOfBirth}
Tooltip Expression	Used for displaying alternate information or extra details when the user hovers cursor over this field in the Search Results.	${student.age}
Col Align	Aligns the text within the column	Left, Right, Center
Format	Allows you to customize the format how the information displays	"MM/dd/yyyy"
Link To Screen	Add a helpful shortcut to a particular screen on the student's record. Setting this will turn the data into a hyperlink, much how clicking on Student ID opens the student's record.	"Current Year Schedule"
Proficiency Level	Taken from Assessments>Setup>Proficiency where color scales are added for assessment scores. Allows the view to display the same color set based on score/value of the cell.	"NJSLA"
Generic Code Set	Works much like proficiency scale, and displays the color assigned to the code from within Setup>Codes. For example, if the gender_codes table was modified so that "F" is assigned blue and "M" is assigned red, that will appear as the color in the search results for this column, depending on the student's gender code field.	"Gender Codes"
Screen / Excel / PDF	Uncheck these boxes to hide the column from displaying on either the screen (search results), the Excel export, or PDF export of this view.
PDF Column	Alternate column title that appears when the view is exported to PDF.	"DOB"

See our Library of Search Result Views

Click here to see a list of USEFUL Search Views available for download