Report 1201 NJ Attendance Register

Modified on Fri, Mar 3, 2023 at 10:04 AM

Sample Output

The values in the Enrollment Count box represent total students enrolled on last day / total students withdrawn / total students

Why are some students listed more than once?

You may find that your students are repeated on the register. These duplicates do not affect your totals. The reason they are on two lines is that a piece of their record is changing during the month. For example, the state of NJ and reports like NCLB want you track how many days a student was low income, migrant, Program Type, and a certain Lunch Code. The register will shift a student to a new line and 8s (Not Enrolled) out the rest of the original line so the student shows only one register line for any one day.

Parameters

Report Parameter	Notes
Please enter report date	SEPTEMBER, OCTOBER, NOVEMBER, DECEMBER, JANUARY, FEBRUARY, MARCH, APRIL, MAY, JUNE, JULY, AUGUST, OCT15
Please enter report type	Grade Level by PTC, PTC, Resident District by PTC
Grade Level (leave blank for all)	(Grade Levels as defined in Setup.Schools.(Modify a school).Valid Grades
PTC (leave blank for all)
Select Attendance Codes to Display	District Codes, State Codes
Recalculate Monthly Register Total	YES, NO (recommended you recalculate while running)
Student List	optional

September Register Information

All students who are enrolled in school on the last day of school in the previous year have to be reported on the school's September Register as a code of 2. Genesis is able to do this by making sure that the student is withdrawn after the last day of school. The student's next school should remain your school while a summer withdrawal date is given to the student. Once the student is promoted to the school in the next school year, the student's enrollment status will be made INACTIVE and their daily attendance for the first day of school will be assigned a code of 2.

June Register Information

When running the June register, Genesis will attempt to place the correct exit code for students that are 'moving' to another register. 12 graders are listed as a 'L' etc. If the student does not have a valid Next Year Assignment/Next Grade, NYA will print in the exit code field as a warning that needs to be corrected.

Source of Data

Database Table	Genesis Object	Notes
GEN_SYSTEM	SystemInfo
ATTENDANCE_CODES	AttendanceCode	To adjust the State Attendance code, go to Attendance > Codes and edit your attendance code. Update State Code field and recalculate attendance
SCHOOLS	School
NJ_ATTENDANCE_REGISTER	NJAttendanceRegister	Go to Attendance > Register to recalculate your attendance registers by month.
PROGRAM_TYPE_CODES	ProgramTypeCode
SCHOOL_ATTENDANCE_CYCLES	SchoolAttendanceCycle

Field Notes

Report Column	Notes
Dist	Student's resident district code (XXXX) as of the reporting month. Student Data > Modify Student > Tracking > Other > Resident District
VOC	Student's shared time status. R=Received; S=Sent Student Data > Modify Student > Tracking > Other > Shared Time
Student Number	Student's local ID number
Student Name	Student's FULL name (last, first middle)
G	Student's Gender
E	Student's Primary Ethnicity
PTC	Program Type Code Student Data > Modify Student > Tracking > Registration
SPC	Special Ed Status code 1=eligible special ed; 2=eligible speech only Student Data > Modify Student > Special Ed > Classifications
GR	Student's Grade Level as of the reporting month
D.O.B.	Student's Date of Birth (mm/dd/yyyy)
TUI	Tuition Code, as of the reported month. More information on tuition tracking records...
Ent Code	Student's current entry code (ex: R1) Student Data > Modify Student > Tracking > Registration
Ent Date	Student's current entry date (ex: 09/06/2022) Student Data > Modify Student > Tracking > Registration
Ext Code	Student's withdrawal code (if exited during the month the report is in) Student Data > Modify Student > Tracking > Registration
Ext Date	Student's withdrawal date (if exited during the month the report is in) Student Data > Modify Student > Tracking > Registration
01-31	Columns 01-31 represent the student's daily attendance for the month the report is run. Student Data > Modify Student > Attendance
Poss Days Days Pres Days Abs. Days Trdy	Student Daily Attendance totals: Possible Days, Days Present, Days Absent, and Days Tardy Verify that your Attendance > Codes are properly set with the correct values for the following fields: State Code Possible Day Attendance Code Value Day Present Excused/Unexcused Tardy Excused/Unexcused Absence
LUN	Student's Lunch Status Code (ex: "FI") as of the reported month. Note: If a student was issued a free/reduced lunch status in the middle of a month, the student may appear twice on the report. Student Data > Modify Student > Tracking > Lunch
ESL	Student's ELL status as of the reported month. Student Data > Modify Student > Tracking > ELL