Staff Tools

Additional tools are available via Staff>Staff>Tools>Misc. Tools:

• Set Teacher Practice Score and Teacher Average SGO Scores
• Set Administrator Practice Score, Administrator Goal Score, Administrator SGO Average Score, and Administrator Leadership Score
• Set Summative Rating

• Merge job roles from 201X-1X to 201X-1X
  • Copies entries on the Job Roles and Employment History tab from last year. Job roles for each staff are only copied if there are no records in the current year.
• Update Staff 'Full Name' Field 
  • This will update the 'Full Name' field for each staff member to Last name, First Name of the staff member. So teacher Joe Smith would have the field updated to Smith, Joe. Only staff WITHOUT a value in the 'Full Name' field will be updated.
• Link Teachers to User Accounts 

1. This tool creates 'This user account represents this teacher' links. It will only create the link if there is exactly one user account assigned to the teacher.
2. The bold font indicates "The teacher represents the logonid to the left"
3. To see the current linkages, go to Setup > Security > Teacher Assignments > Assignments. A linkage is any user account in bold font. 

• Remove attendance homeroom by school 
  • Select a school to delete attendance homeroom value for all teachers there.
• Copy demographics from 20XX-1X to 20XX-1X
  1. Copies most demographic data from 20XX-XX with existing DistrictTeacher records in 20XX-XX.
  2. Do not use this tool without the aid of the system support team.
  3. Backup the DistrictTeacher table before running this tool
  4. How the data is merged:

     For all Staff records in the prior year: the following fields are copied (overwriting any values) to the current year:

     LastName

     FirstName

     MiddleName

     Name

     Prefix

     Suffix

     Address1

     Address2

     City

     State

     Zipcode

     CountryCode

     CountyCode

     Ssn

     HomePhone

     HomePhoneListed

     HomeworkURL

     TeacherURL

     EmailAddress

     Voicemail

     AreaCode

     TelephoneExchange

     TelephoneNumber

     TeacherCode

     CellPhone

     OtherIDNumber

     RaceAmericanIndian

     RaceAsian

     RaceBlack

     RacePacific

     RaceWhite

     Ethnicity

     CertificationStatus

     Date Of Birth (If is blank.. it will not overwrite) 

     If the current year NJSMID (Staff Identifier) is blank, then it is copied from last year

     If the current year Other ID is blank, then it is copied from last year

• Copy User Email Addresses to Staff
  • This tool looks at all Staff/Teacher records that have no emails and checks to see if they have a user account assigned to them which they represent. (in Setup > Security > Teacher Assignments > Assignments)

    If there is a user account that the teacher is set to represent, and the user has an email but the teacher does not, then the user's email will be copied to the teacher. This function will happen automatically if enabled in the Staff Maintenance task in Core -> Scheduler.

  • How the data is copied: 

    When this tool is launched, it looks at all Staff/Teacher records that have no emails and checks to see if they have a user assigned to them (in Setup>Security>Teacher Assignments>Assignments). 

    Then, it checks all user accounts that have been assigned to each teacher (by selecting "The teacher represents the logonid to the left").   If there is a user that the teacher is set to represent, and the user has an email but the teacher does not, then the user's email will be copied to the teacher.

    

    Setup>Security>Teacher Assignments>Assignments, where user accounts can be assigned to teachers and set to be represented by teachers.

User to Staff

This tool is found on Staff>Staff>Tools>User To Staff.

This tool helps in setting and cleaning up the 'Represents User/Staff' flag on Genesis user logon accounts. Users only need a single 'Represents User/Staff' checked off on their account.

This flag is used throughout Genesis in features such as Webdesk and GenMessaging. The securable location for this tab "staff.tools.userToStaff"

Import/update from NJSMID File

This is found via Staff>Staff>Import NJSMID. This screen will take a NJSmart SMID file and import new staff members into Genesis. Existing staff data in Genesis will be updated with the contents of this file.