Elementary Scheduling

The Elementary Scheduling function/tool on the Elem Grading>Schedule screen will automatically create a master class schedule and student schedules for your elementary schools.

We strongly recommend you read through this wiki prior to running so as to avoid having to do this more than once.

The most important pieces of data to update prior to running this:

• Make sure your students are all placed into the correct HR. This is the field found on Student Data>Modify Student>Demographics>Required, and it can be mass updated via Admin>Assignments>HR Assignments.
• Make sure your teachers have the correct homeroom designations as well.  This can be updated via Staff>Staff>Modify Staff>Schools.
• Make sure your teachers have the correct "subject" designations.  This can be updated via Elem Grading>Setup>Teacher Subjects.

Schedule Creation

When you click on the "Perform Schedule Creation" button, the following things will happen:

• Delete any Curriculum, Master Class, and Student Schedule information for the school in the current school year. This will only affect courses that are marked as Elementary. Please be very sure that you want to run this.

• Create a school curriculum based on the School Subjects on the Elementary Grading>Setup screens. For instance, if a school has Language Arts, Math and Science set up as School Subjects, then a course for each of those subjects (Subject code will be the course code) will be added to the school's curriculum.  If a course is found with the same course code (Subject Code in School Subjects) in the previous year, a copy is made of that course and updated to the current year.  This way, all curriculum data is retained from the previous year.

• Master Class Part 1 - For each 'Homeroom' teacher, a section is created for each of their subjects and the students in their HR are scheduled into each one of the sections. The Schedule description field for each section will be the course code followed by the Homeroom. The Homeroom field on the section will also be updated with the Homeroom number.
• Master Class Part 2 - For every 'Special' subject, a section is created for each Homeroom. The teachers are assigned by looking at the 'Teacher Subjects' and determining who teaches the grade level of the Homeroom. Students are scheduled into the section that was created for their Homeroom. The Schedule description field for each section will be the course code followed by the Homeroom. The Homeroom field on the section will also be updated with the Homeroom number.
• The Master Class is then updated with the proper seat count information based on the scheduling that was just completed.

Once this has been completed, your school will have its own curriculum, master class schedule and student schedules. You can review the sections via Scheduling>Sections.

Kindergarten Sessions

If you have 2 sessions of kindergarten that your students can be scheduled into, the "Honor kindergarten sessions" checkbox will come in handy.  What this will do is create a section for both sessions for each kindergarten homeroom.  Students are scheduled into each section of there homeroom based on the session that the student is in.  So if you have a homeroom called K that has 20 students in the AM and 20 in the PM, you would schedule all 40 into K.  The K Homeroom would have 2 sections created for it, one for AM and one for PM.  The students would be scheduled into the appropriate section as long as they have the session filled in for them.