Student Fees, Fines, and Payments Screen

Modified on Mon, May 1, 2023 at 2:55 PM

Overview

The StudentData>Modify Student>Fees and Fines screen will show you all the fees and fines and payments that a student has had throughout their career in your district.

You can easily view what has been paid and what hasn't so you can keep your student's informed and aware of any problems.

For your convenience, a "Total Balance" field is shown on the bottom of the screen so that you can easily view how much a student is responsible for paying.

Note: If a student has an "Open" fee or fine, and it is not an optional balance owed, Genesis will show a "$" icon on the Student Information Bar.

Fees and Fines

The fees and fines table shows you fees/fines that a student has accumulated throughout their school career. You will also see their total above the list of fees and fines.

A new or edited fee or fine will automatically update the Student record with the correct Balance Owed.

In order to create a fine, just click on the "Add Fine" tab. In order to modify a fine, just click on the "Modify" icon for the fine you wish to edit.

Filters at the top of the screen can be used to select which kinds of data you want to see.

Field	Description
Type	This is whether you want Fees or Fines, or Both.
Filter	This shows you All fines opened or closed, or just Open fees/fines.
School Year	All Years, Current Year, Current And Last Year.

This is a listing of the fields that you see on the list of fines as well as the Add/Edit Fine screen.

Field	Description
Assigned on	This is the date that the fine was incurred.
School	The school where the fine was incurred.
Description	This is the description of the fee/fine. If a "Fine Item Code" was chosen with this, the description field will be automatically filled in. If you type in a "Fine Item Text Code" manually, then you have to fill out the description.
Due	Optional. Due Date.
Type	Fee or Fine.
Amount	Cost of the Fee/Fine
Amt Paid	Amount paid towards this fee/fine.
Module	Paid from "Student Module" when paid from this screen.
Fee Category	FEE_CATEGORY Code. Default - Student Fine
Account Code	Payment Module > Accounts. Default - FINES

Data Access and Storage in Genesis

Database Table	Genesis Object	Note
STUDENTS	Student	Balance Owed Magic Getter is stored here.
FEE2	Fee2	Any fee/fine created will be stored in this table.
STUDENT_FEES	StudentFee	Links Student to Fee2.

Payments

The payments table is available in the Fees and Fines "Payments" Tab. This shows you every payment and the fees/fines that were paid with that amount. Every payment that has been made throughout the student's school career will appear. You will also see their payment total above the list of payments. A new or edited payment will automatically update the Student record with the correct Balance Owed. If a payment pays off a fee/fine completely, then the fee/fine will automatically be updated to a status of "Closed".

Creating a Payment

In order to create a payment, just click the "Record Payment" button after entering a payment amount on the Fees and Fines Screen. This is a listing of all the fields on the Add/Edit Payment screen.

Field	Description
Paid Via	"Students Tab" if paid within Student Module. For example on Fees and Fines Screen.
Date	Payment Date
Fee	Fee Description
Waived	Waived Amount of fee/fine.
Received	Payment Amount Received
Method	Check, Credit, Cash

Data Access and Storage in Genesis

Database Table	Genesis Object	Note
STUDENTS	Student	Balance Owed Magic Getter is stored here.
FEE_PAYMENTS	FeePayment	Any payment created will be stored in this table.
STUDENT_FEES	StudentFee	FeePayment tied to StudentFee
FEE2	Fee2	StudentFee is tied to a Fee.