Built-in Icons for Students

Custody – This indicates a custody record exists for the student. You can add a record via Student Data>Modify Student>Demographics>Custody. If there is no end date, it will remain red. If an end date exists and has passed, the icon turns green.

DCPP – This indicates a student has a DCPP Rep as a contact. You can add a contact via Student Data>Modify Student>Demographics>Contacts that has “DCPP Representative” selected in the “relationship” dropdown. (Formerly, DYFS.)

Intervention and Referral Services – Add a record via Student Data>Modify Student>Tracking>Other>I&RS.  Any IRS record with a BLANK End Date will be considered ACTIVE until manually deleted or until an End Date is applied.

504 – Add a record via Student Data>Modify Student>Tracking>Other>Student 504. Check off “Show 504 Icon in Student Information Bar?” as well. There is also a “Show 504 Icon” checkbox via Student Data>Modify Student>Demographics>Categories – but the tracking record needs to be added. Any 504 record with a BLANK End Date will be considered ACTIVE until manually deleted or until an End Date is applied. Any student with an ACTIVE 504 record will be counted as a 504 Student. The icon will turn red once an end date is added.

Gifted and Talented – Check off “Gifted and Talented” via Student Data>Modify Student>Demographics>Categories.

Homeless – This indicates the student is marked as homeless. You can add a record via Student Data>Modify Student>Tracking>Other>Homeless.

ELL – Add a record via Student Data>Modify Student>Tracking>ELL. indicates they have been referred for services.  

IEP – This indicates a student has an active IEP on record.  You can add an IEP record via Student Data>Modify Student>Special Ed. The icon will change colors after the IEP has expired. Speech only IEPs are green:

Medical Icon – This indicates a student has a medical condition marked in the system.  You can add a condition via Student Data>Modify Student>Medical>Health Records, using the “Add Conditions” button. You can also enter text that will appear when hovering over the icon in the “Text for Medical Icon” field.

IHP Icon - Student has an IHP, an Individualized Healthcare Plan. The nurse has turned on this icon. It may be clickable and, when clicked, may show a "need to know" document of important medical information. It is controlled on the Student Data>Modify Student>Medical>IHP screen. For more information, click here.

Fine – This indicates the student has an unpaid fine. You can add a fine via Student Data>Modify Student>Fees and Fines. Once it is paid, the icon goes away.

Parent Icon – This indicates that the student has at least one Parent Portal account linked. These accounts exist in Parent Portal->Setup->Users.  

Student Icon – This indicates that the student has at least one Student Portal account linked. These accounts exist in Parent Portal->Setup->Users.  

Birthday Cake icon - This is just triggered automatically once a student's birthday comes around. It is only displayed during the student's birthday itself.

Athletic Status - Indicates student is ineligible to participate in athletic activity due to a specified reason. Athletic Status records are added via the student's Medical > Athletic Status Records screen.