Student Maintenance Task

Overview

Student Maintenance updates several pieces of data on the Student object every night.  Based on today's date at the time this task runs, it synchronizes data such as the following:

• Student's current age
• Student's current school code
• Homeless status
• 504 status
• Designated Special Ed field (sets to "Yes" for any students with a current, non-exited IEP)
• Self Contained field (sets to "No" for any students who have Designated Spec. Ed set to "No")
• Counselor name
• Homebound status
• Sets Home Language and Primary Language to English only if blank
• Sets Disciplinarian field based on student's Vice Principal
• Calculates Adjusted Credit Records
• Sets googleEmail field on student records
• Syncs other statuses not mentioned in the above list

Note: Updates to student Free and Reduced Lunch status/code are no longer handled by Student Maintenance. These are now handled by the Lunch Tracking Record Updater task instead.  

Task Options

Update Graduation Requirements Data

This option is enabled by default, and will tell the system to update the graduation requirements data every night. Normally, the student's credit requirements are recalculated 'on demand' automatically, as soon as any user visits their Next Year Requests > Grad. Requirements screen or Graduation tab.  This option allows the requirements to be calculated overnight instead, which is helpful when writing custom reports using the Student Graduation Requirement table in Report Writer. 

This pertains only to academic requirements, such as earning the required credits in every subject area. This task does NOT recalculate graduation requirements for Assessments however. Instead, the Graduation Assessments task is what updates  the Graduation Pathway requirements every day. 

Please Note: This process can add a significant amount of time it takes for the task to run. Once enabled, you should check the log files (Core.Scheduler.Logs) the next morning to ensure that it is not running too long (or has not been preempted by another task such as the Upgrade task).

Automatically remove Designated Spec Ed setting for all students with an exited IEP

This option is disabled by default.  When checked, the system updates any student with an exited IEP record, which is an IEP with a Spec Ed Exit Reason and Spec Ed Exit Date. If this is detected, the exited student will automatically have their Designated Spec. Ed.  option changed to NO on the Demographics > Required screen.

Set 'Show 504 Icon' to No when student exits 504

This option is enabled by default, and will assist with unchecking the Show 504 Icon box on student 504 records that have exited.  If today's date is past the 504 record's exit date, the system will automatically uncheck the "Show Icon" box for the student, and their 504 icon will disappear.  If this option is unchecked, the district must manually update the 504 record in order to hide the 504 icon from former 504 student records.