Team Calendars and Calendar Events

Every athletic team automatically has its own Calendar.  To create events on the team or club calendar, "Calendar Event Types" must be setup.  Event Types can be setup in two places, on the Calendar->District->Calendar Setup->Event Types screen, for both team and club calendars, and as described here, on the Athletics->Setup->Team Calendars screen exclusively for team event types.

Creating Team/Athletic Event Types

1. To add a team or club event type, go to the Athletics->Setup->Team Calendars screen:
2. This screen contains all of the "Event Types for Team Calendars" defined in the system, as well as controls to add new Event Types color coding of existing Event Types:
3. To add a new Event Type, click the "Add Event Type" button.  This brings up the "add event type" dialog:
4. Enter a Code and a Description for your new Event Type.  Then click Add Event Type.  Click Cancel to abandon the event type creation.
5. 
6. Once you have added the Event Type you can update its color code from white to something else.  See below.

Deleting Event Types

Event Types can only be deleted if they have not been used in the current school year to create a Calendar Event.    The delete icon will not be available for Event Types that have been used for at least one Calendar Event.

1. To delete an event type, go to the Athletics->Setup->Team Calendars screen and locate the Event Type you want to delete. E.g.
2. The Event Type can only be deleted if the red 'delete' icon appears at the right side of the line.   If the red delete icon appears, click it to remove the Event Type.  When you click it, a confirmation dialog is displayed:
3. Click OK to delete the Event Type and Cancel to keep it. 

Editing the Description/Name of an Event Type

You can only edit the description of an Event Types if it has not yet been used in the current school year to create a Calendar Event. If you can edit the name, the Description field will be an open text field:

1. To edit the description an event type, go to the Athletics->Setup->Team Calendars screen and locate the Event Type you want to edit . E.g.
2. Enter the updated description into the text field, then click the "Save Event Types" button at the bottom of the list.
3. Note that Event Types with editable Description fields are the same ones that can be deleted.

Setting the Color Code for Event Types

You can update the color code for any Event Type.    Every Event Type displays a color patch followed by an Edit button:

1. To change the color code for an event type, go to he Athletics->Setup->Team Calendars screen and locate the Event Type you whose color you want to change:
2. Click in the color patch.  This brings up a color chooser:
3. Use the rainbow color bar at right to choose the basic hue, then use the dot in the large square area at left to choose the intensity and brightness..
4. The color swatch will now appear for the Event Type:
5. Click the "Save Event Types" button at the bottom of the list.  This screen requires you to save - it will not store the new color automatically.

Note that when you create a new Event Type, the initial color code is always white.