Special Ed FAQ

Question 1: I need to create a new referral record for a student who already has an existing referral record. How do I do this?

A: What you need to do is to edit the existing evaluation record and choose Student is being re-referred. Close this existing record from the Evaluation Status drop down then hit Save. This closes your existing tracking record. Genesis will now display the Create Evaluation Referral Data button allowing to create a NEW referral record.

Question 2: How do I declassify a Special Ed student?

A: In order to declassify, you must edit the students current IEP tracking record and fill in a Spec Ed Exit Reason and Spec Ed Exit Date. After saving the record you should notice the IEP is now highlighted in red. Next, you can go ahead and set the "Special Ed" flag to NO from either the SpecEd tab or Demographics tab. There is no need to alter the evaluation record in any way.

Question 3: SpecialEducationClassification is blank in NJSmart SID Management with an error of "Student is in a program type code between 18 and 33. Check to make sure IEP is active as of collection date or the validity of the PTC"

The most common cause for this is that the students Evaluation/Referral record shows the student as "In Process".  When a student is "In Process", they have not yet received an eligibility determination and therefor no Classification is sent to NJSmart.  This will occur even if the student has an IEP as the student may be in the process of being re-referred.