Student Information Bar

Modified on Mon, Jul 7 at 11:01 AM

Overview

The Student Information Bar appears on every screen inside of a student's record, as well as the student screens inside of Gradebook. It's purpose is to give you a quick summary of a student's information without changing screens.

*the course section will display when you hover over the room information.

Today's Attendance and Current Location

You will notice that the information bar contains the student's Daily Attendance record for the current day. If a student does not have an attendance record for the current day, the student is assumed to be withdrawn. If a student is in school and the information bar says withdrawn, this usually means that the student's attendance just needs to be reconciled. An easy way to fix this is to go to the Calendar>Setup screen and run the function Reconcile Attendance Records for the school that is affected.

If your school is setup properly, the student's current location is listed next to this. This text will include the room, teacher and course description. In order for Genesis to figure out a student's location, it needs to know the student's schedule, what period it is for the current day, and the current marking period.

Helpful Hints

If a student's current location is not appearing, check out these potential problems:

Make sure the student has a current year schedule. If the student does not have a schedule, then Genesis doesn't know where to find him.
Genesis needs to the current semester in order to know where a student is. Make sure that today's date falls during a semester on the Attendance Cycles screen.
The school's calendar needs to be filled in with cycle days. If there is not a cycle day defined for today, then Genesis cannot find the location.
Today is not a school day.
If you are using bell schedules, make sure that the alternate field is NOT filled in if you are not using them.

Icons and User Flags

Genesis has a standard set of built-in icons it uses in the Information Bar (and elsewhere):

Icon Type	Appears when...
Medical Condition	Student has a Medical Conditions listed on the student's Medical.Health Record screen. The tooltip provides information the nurse has 'published' as 'need to know' for all users.
IEP	Student has an active IEP AND the "Show IEP Icon" is set to Yes on the student's modify IEP screen. This icon will display only if the user has a role that contains inquiry rights for studentdata.show_iep_icon. The green version of the folder indicates a "speech only" IEP. The yellow version is a regular IEP.
504	If the field "Show 504 Icon" on the student's Demographic.Categories screen is set to Yes.
Custody	If the field "Custody Issues" on the student's Demographic->Custody screen is set to Yes. A green version indicates the student has a custody record but its passed its end date.
Fine	If a student has an Open fine.
Parent Access	If there is a Parent Account who has access to this student. The mouse over tells you the last log on for that account.
Student Access	If there is a Student Account setup for this student. The mouse over tells you the last log on for that account (i.e. that student).
I&RS	The student has an active record on the Student Data->Modify Student->Tracking->Intervention and Referral Services screen.
Gifted & Talented	The "Girted & Talented" flag is checked on the student's Student Data->Modify Student->Demographics->Categories screen.
DCPP Rep Assigned	The student has a DCPP representative assigned to them. This means that the student has at least one contact on their screen whose releationship is "DCPP representative"::
Athletic Status	The student cannot participate in athletics when this icon is displayed. It means there is an active Athletic Status Record for the student on the student's Student Data->Modify Student->Medical->Athletic Status Records screen. Athletic Status Records specify why a student cannot medically participate in Sports or gym.
Homeless	This icon is displayed if the student has active "homeless" record on the their the Student Data->Modify Student->Tracking->Other->Homeless screen:
ESL for >2 yrs	This icon is displayed if the student has been in ELL/ESL for more than two years. This is measured by the age of their ML status record on the student's Student Data->Modify Student->Tracking->ML screen:
Individualized Health Plan	This icon is displayed when the student has an Individualized Health Plan (IHP) in their medical record. Clicking this icon can bring up the plan or information about the plan. The plan itself is controlled by the nurse. A student will have one icon for each IHP in their medical record: there is no limit to how many IHP icons can appear for the student. E.g.:

Genesis also allows icons to be displayed for User Flags that are checked. The user flags have to be checked, and they have to be setup with an icon in order for them to appear.

User Flags can be configured to have icons on the Setup>District>Master District Params>User Flags screen.

Other Fields

Field	Description
Phone	This is the Home phone number from the student's Legal Residence.
Case Manager (CM)	This field gives you the initials of the Case Manager listed on the student's active IEP. Place your mouse over the initials to get the full name of the case manager.