Modify School Screen

Modified on Thu, Mar 7 at 10:44 AM

In this article:

General Info (CDS codes, School Type etc)

School Address/Contact/Admin Information

Overview of Modify School screen

When adding/modifying a school in your Genesis system, there are various options on the Setup > Schools > Modify School screen. Many of the settings will impact how the school is handled on various state and federal reports.

General Info (CDS codes, School Type etc)

Field	Notes/Options
School Name	Display name of the school in Genesis
School Code	Cannot be changed during the school year. Contact support to update school code
State County/District/School Code	Assigned by NJ Smart - Download Codes
Federal School Code	Used in CRDC Reporting
CEEB Code	Can be printed as macro on report card, transcript
SFA Site ID	Site id in SNEARS and Primero Edge
School Type	Used to categorize schools within certain reports (ex: District Enrollment Report #1095)
Description	Used for additional notes
Category	Regular, Employee, Copy, or Holding
Special Designation	Used in certain integrations (ex: Genesis Schedule Export)
Alternate Code	Used for indicating a different school code in certain exports (ex: Horizon Fastlane)
School URL	School website
Building	Used for indicating the physical building the school is held in. Used when a single building is comprised of multiple schools within Genesis.

Other Settings

Options	Notes
Include students in state reporting (school keeps daily attendance records)	If unchecked, this school will not store daily attendance data for students.
In District School	If checked, this will indicate that the school is an "in district" school.
Is an Inact School	Indicates this school houses inactive/withdrawn/graduated students. This should only be checked for your "Inactive School"
Title 1 School	Students can be reported as 'Title I' for NJ Smart. See SID Management
Is a Regional High School	If checked, this will indicate that the school is a Regional High School.
Is a Non Public School	If checked, this will indicate that the school is a Non Public school.
Is a Pre-Registration School	If checked, this will indicate that the school is a Pre-registration school. This should only be checked for your "Pre Registration" school.
Is Preschool Referral/Pre-Evaluation School	If students are sitting in a Preschool Referral (Pre-Eval) school, they will have the following fields blanked on on the SID file: Grade Level, PTC, Lunch Status and Special Ed Classification. If checked, students in this school will not be included in the State Submission.
OOD School Options	OOD Charter School OOD Choice School OOD Alternative Program School OOD Private School Disabled
Vocational Sending School	Used to indicate the students in this school are sent to a vocational district.
Collect Received Out Of District Students in NJSmart	Normally students who are 'received' based on having a tuition record are excluded from NJ Smart. This option will force them to be included. See NJSmart FAQ
Exclusions	Exclude Students in School from ALL NJSmart Collections Exclude Students in School from NJSmart State and Special Ed Collections Exclude Regular Ed PreK Students in School from ALL NJSmart Collections Exclude ALL PreK Students in School from NJSmart State Collection Exclude Students in School from NJASSA Collection Exclude Students in School from CRDC Collection
Collect Students by their Home School For NJASSA and CRDC Collections	When running the ASSA and CRDC reports, Genesis will separate students based on their Home School field on the Demographics page, as opposed to their current enrolled school.
Is Summer School	If checked, this indicates that the school is a Summer School. Review our summer school documenation here.
Is ESY School	If checked, this indicates the school is an ESY school. (Note: this is not related to the ESY Attendance feature).
For Parents Module	If checked, the school will be included in the Parent's Module.
Allow Rollover to set this School as Student Resident School	We only alter the Resident District tracking record if the “Allow Rollover to set this School as Student Resident School” is set. If it is set, the logic says: if the student's current Resident County and Resident District on the Resident District Tracking record are the same as the student’s new school’s District and County code, we update the next year Resident District Tracking record’s School Code with the new school’s (the school the student is rolling into) state school code. But only if the school has the “Allow Rollover to set this School as Student Resident School” set. Otherwise, we leave the Resident District Tracking record as it is. If needed, there are also options you can check for individual students, as needed, on the Student Data>Modify Student>Demographics>Categories screen: Retain Resident District School on rollover School on student's Resident District Tracking record will never change during rollover even if entering new school. You can check that off for a specific kid, if you do not want their record to be updated along with the other students as your system rolls over.
Allow Rollover to set this School as Student Home School	We only will adjust the Home School IF the “Allow Rollover to set this School as Student Home School” is set. If it is, the logic is: If the Student currently has a Home School set, and the student was not in PreReg, we will set the Student’s Home school to be the students school they are rolling into. Otherwise, we leave it as it is. If needed, there are also options you can check for individual students, as needed, on the Student Data>Modify Student>Demographics>Categories screen: Retain Home School on rollover Student's Home School will never change during rollover even if entering new school. You can check that off for a specific kid, if you do not want their record to be updated along with the other students as your system rolls over.
Allow Rollover to set Retained flag for students rolling into this school	Rollover sets the retained flag on students who are rolling over into the same grade as the previous year unless rolling into PreSchool, Kindergarten, or rolling into an INACT or PREREG school.
In Rollover, always use next year homeroom even if it is blank	By default in rollover, if the student is remaining in the same school and has a blank homeroom in their next year assignment, the students homeroom will remain the same as the current year. This option will allow rollover to blank out the homeroom.
In Rollover, always use next year counselor even if it is blank	By default in rollover, if the student is remaining in the same school and has a blank counselor in their next year assignment, the students counselor will remain the same as the current year. This option will allow rollover to blank out the counselor.
Allow Sports from other schools to be selected in Parent Forms for students in this school	If this is checked, parents will have a school dropdown in there parents forms when selecting a sport. Parents will have the option to change the school for the athletic record. This is useful if the student's school does not offer the sport in question and the student will participate in that sport at another school.
Allow Rollover to set Graduation Date (School End Date) for Seniors	This is set to YES by default as this has always been the behavior during rollover. For other options on setting graduation dates, click here.
Pre-Registration School	This dropdown should have you Pre-reg school selected in your other schools which have a Pre-reg school. For example, when modifying your High School, you will want to select "Pre-registration" in this spot.
Transcript School	This dropdown allows you to select another school's transcript for another school. (By "another school," we mean a school in your Genesis system right now.) For example, maybe you want to use your High School transcript in your OOD school for students. If so, when modifying the OOD school, select your high school in this "Transcript School" dropdown. Use previous school as the transcript school for all students sitting in this school: This can be used if a student is in this school but you would like to use the transcript from the student's previous school in Genesis. If the student's previous school is not filled in, then the Transcript School field will be used. If neither exist then it will default back to this school
Use previous school as the transcript school	Usually set within your 'Inactive' school, for districts who have students that can possibly graduate from multiple schools within the district. Instead of showing a transcript from a specific high school, this option allows you to pull a transcript from the inactive student's previous school attended, prior to graduating.
Display Sequence	This controls where the school appears in the School dropdown.

School Address/Contact/Admin Information

NOTE: Update who the 'system administrator' for Genesis at your district in the System Admin Name and Sys Admins Email fields above. Genesis may use this information to contact your administrator with vital information or for support purposes.